MAPLEWOOD GRANGE, THE FAMILY PLACE . . HALL RENTALS, AURORA / CANBY, OR

August Minutes

8/25/2019

 
​ 
Maplewood Grange #662 general meeting was called to order at 4:35pm by Master, Dan Keeley, on Sunday, August 25, 2019.
 
Members acting Pro-Temp:                 Guest(s) present:  None                      Visitation:  None                  
 
Roll Call (Secretary):              ”*” indicates NOT in attendance.       ** Absentee Members
            Master:     Dan Keeley                                                                         Steward:  (vacant)       
Overseer:  Don Sether  *                                                          Asst. Steward:   Mike Ellis  *
Lecturer:   Sandy Shew                                                                        Lady Asst. Steward:  (vacant)
Chaplain:   Kathie Femrite                                                       Gatekeeper:   JoAnn Keeley
Secretary:  Betty Chipps                                                                      Pomona:  Sandy Shew  
Treasurer: Vicki Pounds                                                          Ceres:      Judi Aus   * 
Member:   John Keeley                                                                        Flora:       (vacant)
Member:   Doug Femrite
Member:   Laura Ellis  *                                                                                                         
Member:   Ken Fessler *                                                          Executive Committee 
Members:  Jack and Priscilla Weaver (Canby)  **                  #1  (vacant)
Member:   Adin Hester (California)  **                                               #2  JoAnn Keeley  
Member:  Stacie Bernert (OR City)  **                                                #3  Sandy Shew  
Member:  Joyce (Olivier) Urnaut  (Sandy)  **           
  Note:  Resigned Membership: JoAnn Lee  (OR City)            
============================================================================================
*****      Members present:  7,   Guests:  0,   Youth:  0  *****                   (Mandatory – Quorum  “7”)
(# #)        Member providing ‘quorum’ vote via telephone:  N/A
_______________________________________________________________________________________________________
 
Opening “Word of the Day” (from “Dear Abby”):  If you want children to keep their feet on the ground, put responsibility on their shoulders.
 
PROPOSALS for MEMBERSHIP (Dan Keeley):  None .
 
MINUTES  (Secretary):  July 28, 2019 minutes (emailed 8/25/19) were approved as presented.
 
TREASURER Report (Vicki Pounds)
Checking (as of 7/29/19) beginning balance was $13,491.75,  Income totaled $4,527.50 (included OSG Matching Grant Funds $3,022, Rental & Deposit Income $1,340, Dues $115.50 and Clackamas Fair Theme Award $50), paid expenses of $3,298.09 (included Utilities $144.10, Grange Improvement Projects $3,042.99 [West-wall siding and windows], Security deposit refund $100 and Postage Stamps $11)),for an ending balance of $14,721.16.  
Dan asked if any comments/corrections, hearing none, Treasurer Report was “filed for audit.”
 
COMMUNICATION  (Secretary)  
>>>>> CONNECTING with STATE  <<<<<
Oregon State Grange (OSG)  
  • July 24th Communication from Master OSG, Susan Noah:  Matching Grant Application due 9/15/19
 
  • 2ndQuarter (financial) Report - due WED, 7/31…. NEED to APPROVE
(w/Lifetime Membership credit income of $296.81), develops a net credit of $94.31 carried forward to 3rd-Quarter Report. 
 
  • State Fair - Grange LOG CABIN August 24-September 2:  volunteers needed - contact Susan Noah @ OSG.
 
 
 
>>>>> CONNECTING - with other Granges <<<<<<
  • Clackamas POMONA Grange Meeting:  SEPT 28, 2019,  Redland Grange Youth Dinner 6:00-6:45pm $5, Lecturer Program & Pie Auction follows with 5th Degree at 8pm.
 
  • SAT, SEPT 28, 2019 Sandy Grange in Boring, Open House 1-4pm (celebrating 110 years), raffle, games, grange history shared and refreshments served.
  • Beavercreek Grange Pancake Breakfast, OCT 6th, 8-11am, Adults - $7
  • Garfield Grange OCT 26th, 10am Mtg,, Noon - lunch $2, 1:00pm Lecturer’s Prog., with Pumpkin Contest
33460 SE Divers Rd, Estacada
 
>>>>> CONNECTING - with Community <<<<<<
  • Clackamas County Fair (& Rodeo) - August 13-17, 2019  
- Won “Best Theme” at Grange Booth Display, $50 awarded …Congrats JoAnn!
 
  • Lifeline Screening - Friday, September 27th at Maplewood Grange, 8:00am - Flyer received by Dan.
 
SECRETARY REPORT (Betty Chipps):  
Q2-2019 Quarterly (financial) Report reported three (3) Regular meetings were held in the 3rd Quarter: Membership attendance reported:  April had six (6) in attendance, May was nine (7) members and June had six (6) members.  We showed NO member dues outstanding, and the Grange 2018 Electronic IRS #990-N (ePostcard) filing was accepted.
The Q2-2019 report reflected  the following financial information:
  • 18  total members in Q3 developed a payable of $ 202.50, 
  • $(296.81) LifeTime Memberships credit was applied, for an ending net credit balance of $(94.31).
  • An added $1.00 Initiation fee for new member, Doug Femrite (effective 7/1/19), was noted.
 
Maplewood subordinate Grange Seal was affixed, and Q2 report signed by Master, Dan Keeley - Need to approve.
 
Don Sether moved to approve 2nd Quarter report, Kathie Femrite seconded, motion carried.

FINISHED BUSINESS (Dan Keeley):  West-wall Siding Replacement Project is completed.
 
UNFINISHED PROJECTS  (Dan Keeley):  
  1. Vicki is chairing the Window Sills project:  involves scraping, sanding and caulking of the window sills.
  2. Dan will hook up the furnace to the fuel tank & take care of the storm windows, now that the West wall Siding has been replaced..
 
COMMITTEE REPORTS
COMMUNITY SERVICE (JoAnn Keeley):  Thank you, Sandy, for your 50-years of service to the Grange.
Member donations from Keeleys, Sandy Shew, Don Sether and Betty Chipps to School Supply Drive is appreciated.
 
AGRICULTURE (Dan Keeley):  No report
EDUCATION (Dan Keeley):  
LECTURER (Sandy Shew):  No report
LEGISLATURE (Dan Keeley):  No report.
MEMBERSHIP (Betty Chipps):  No report
 
HALL RENTAL (Dan Keeley):  Four (4) Rentals are on the Grange Calendar.
  1. Betty noted Portland Area Council of Sq. & Round Dance (PAC) hosts the OR Federation State meetings:
FRI, SEPT 6th:   opens 6:45pm -10pm            Trails End Dance (to State weekend): clean-up and St. Mtg set-up afterwards 
SAT, SEPT 7th   (all-day)        Officer/Delegates meet 3-5:30pm, PAC Potluck:  bring food by 5pm, 
            Dance 7pm - 10:15pm   (see Flyer), clean-up after & Set-up downstairs for SUN Mtg
SUN, SEPT 8th  opens 8:00am, 9am - 12:30pm          STATE MEETING and clean-up after 
 
HALL RENTAL  (continued)
  1. SAT, SEPT 21  (Set-up BBQ 3:30pm) -         Grange Open House, 5:00-8:00pm
 
  1. Dan provided a Flyer for the following event:
FRI, SEPT 27th  -  Life Line Screening will perform community (UltraSound, Heart rhythm and blood panel) screenings and testing for:  Abdominal aortic aneurysm, Atrial fibrillation, cholesterol and diabetes.
 
OLD BUSINESS (Dan Keeley):   
Open House is SEPT 21st - food is planned for 50 (+/-) people.  POMONA Grange Master, Ed Luttrell, will present Sandy Shew her 50-year service pin.
 
NEW  BUSINESS  (Dan Keeley)
  1. Treasurer - BILLS and RECEIPTS  (Dan Keeley):  
    Expense reimbursement to Dan of $246,43 (includes Open House exp. $27.60, Service award: 50-yr Pin $25, Supply room door-hinges $6, paper supplies $187.83). 
     Doug Femrite moved to pay expenses, JoAnn Keeley seconded, motion approved.
     
  1. Dan provided Grange contracts to Vicki confirming future Chaps & Petticoats rentals.  Vicki reviewed and             asked they be edited as follows:  Round Dance rent $25, Mainstream $30, and 1st & 3rd Friday hall rent $60.
       
  2.  Insurance requires Renters provide liability coverage and name Maplewood Grange as “Additional Insured”
             Regarding Chaps and Petticoats contracts:
            - For 2019 - June 2020 dance season:  finish the season - insurance language same as previous year.
- In SEPT 2020 - JUNE 2021 dance season:  Additional Insured language for Chaps will be needed.
 
  1.  SEPT 13-14, Dance Hall Floor to be “refinished.”  These steps will need to be taken:
  • THURS, SEPT 12:  Curtains and Benches covered (after ZUMBA class).
  • FRIDAY, SEPT 13:  Cancel ZUMBA class!
Preparation:  take down curtains, cover benches in plastic and place plastic around main door.
Vacuum dance floor, next:  SAND FLOOR.  
  • SAT, SEPT 14:   First step, vacuum sanded floor.  Tackle:  Floor Refinish Project!
 
GOOD TO THE ORDER:  (Sick and Distressed)
  1. Kathie Femrite is having Cataract surgery, as Chaplain, pro-temp volunteer may be necessary at next meeting
  2. Betty will give Ken and Marie Fessler a phone call and specifically invite them to come to Open House BBQ on SAT, SEPT 21st - would be good to see them!
 
NEXT Meeting:   
SUNDAY, SEPT 22, 2019 - Maplewood Grange:  “NO” Potluck, Meeting 3:00pm  (snacks OK).
 
Meeting Adjourned:   at  5:__ pm by Dan Keeley.                              
                                                                                               
                                                                                                Respectfully Submitted,
 
 
Betty Chipps, Secretary
 

    Author

    Betty Chipps, Secretary. Edited by Dan Keeley

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News and Special Events

May meeting 4th Sunday at 3:30 PM

As always, Maplewood Grange is looking for community minded folks willing to get involved and leave the world a bit better than they found it.  Open to all since 1867.  Please use the contact form to request more info on the opportunities and benefits of membership.

CHAPS and Petticoats  Come join us for a lively square dance on first and third Fridays of the month at 7:30 to 10PM.  https://www.chapsandpetticoats.com/​

​ZUMBA!  Shake it up at 9AM and 6PM! - Call Cristina for details at 503-984-8193  (Hall has AC)

 

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  • Home
  • Who we are
  • Contact
  • Rental Fees
  • Meetings
  • Membership
  • Agendas
  • Officers
  • Grange History
  • Rental Agreement
  • Rental Calendar
  • Minutes
  • Pictures
  • Job List
  • News Letters
  • Reports / Good of the Order