August Minutes

​ 
Maplewood Grange #662 general meeting was called to order at 4:35pm by Master, Dan Keeley, on Sunday, August 25, 2019.
 
Members acting Pro-Temp:                 Guest(s) present:  None                      Visitation:  None                  
 
Roll Call (Secretary):              ”*” indicates NOT in attendance.       ** Absentee Members
            Master:     Dan Keeley                                                                         Steward:  (vacant)       
Overseer:  Don Sether  *                                                          Asst. Steward:   Mike Ellis  *
Lecturer:   Sandy Shew                                                                        Lady Asst. Steward:  (vacant)
Chaplain:   Kathie Femrite                                                       Gatekeeper:   JoAnn Keeley
Secretary:  Betty Chipps                                                                      Pomona:  Sandy Shew  
Treasurer: Vicki Pounds                                                          Ceres:      Judi Aus   * 
Member:   John Keeley                                                                        Flora:       (vacant)
Member:   Doug Femrite
Member:   Laura Ellis  *                                                                                                         
Member:   Ken Fessler *                                                          Executive Committee 
Members:  Jack and Priscilla Weaver (Canby)  **                  #1  (vacant)
Member:   Adin Hester (California)  **                                               #2  JoAnn Keeley  
Member:  Stacie Bernert (OR City)  **                                                #3  Sandy Shew  
Member:  Joyce (Olivier) Urnaut  (Sandy)  **           
  Note:  Resigned Membership: JoAnn Lee  (OR City)            
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*****      Members present:  7,   Guests:  0,   Youth:  0  *****                   (Mandatory – Quorum  “7”)
(# #)        Member providing ‘quorum’ vote via telephone:  N/A
_______________________________________________________________________________________________________
 
Opening “Word of the Day” (from “Dear Abby”):  If you want children to keep their feet on the ground, put responsibility on their shoulders.
 
PROPOSALS for MEMBERSHIP (Dan Keeley):  None .
 
MINUTES  (Secretary):  July 28, 2019 minutes (emailed 8/25/19) were approved as presented.
 
TREASURER Report (Vicki Pounds)
Checking (as of 7/29/19) beginning balance was $13,491.75,  Income totaled $4,527.50 (included OSG Matching Grant Funds $3,022, Rental & Deposit Income $1,340, Dues $115.50 and Clackamas Fair Theme Award $50), paid expenses of $3,298.09 (included Utilities $144.10, Grange Improvement Projects $3,042.99 [West-wall siding and windows], Security deposit refund $100 and Postage Stamps $11)),for an ending balance of $14,721.16.  
Dan asked if any comments/corrections, hearing none, Treasurer Report was “filed for audit.”
 
COMMUNICATION  (Secretary)  
>>>>> CONNECTING with STATE  <<<<<
Oregon State Grange (OSG)  

• July 24th Communication from Master OSG, Susan Noah:  Matching Grant Application due 9/15/19

 

• 2ndQuarter (financial) Report - due WED, 7/31…. NEED to APPROVE

(w/Lifetime Membership credit income of $296.81), develops a net credit of $94.31 carried forward to 3rd-Quarter Report. 
 

• State Fair - Grange LOG CABIN August 24-September 2:  volunteers needed - contact Susan Noah @ OSG.

 
 
 
>>>>> CONNECTING - with other Granges <<<<<<

• Clackamas POMONA Grange Meeting:  SEPT 28, 2019,  Redland Grange Youth Dinner 6:00-6:45pm $5, Lecturer Program & Pie Auction follows with 5th Degree at 8pm.

 

• SAT, SEPT 28, 2019 Sandy Grange in Boring, Open House 1-4pm (celebrating 110 years), raffle, games, grange history shared and refreshments served.
• Beavercreek Grange Pancake Breakfast, OCT 6th, 8-11am, Adults - $7
• Garfield Grange OCT 26th, 10am Mtg,, Noon - lunch $2, 1:00pm Lecturer’s Prog., with Pumpkin Contest

33460 SE Divers Rd, Estacada
 
>>>>> CONNECTING - with Community <<<<<<

• Clackamas County Fair (& Rodeo) - August 13-17, 2019  

- Won “Best Theme” at Grange Booth Display, $50 awarded …Congrats JoAnn!
 

• Lifeline Screening - Friday, September 27th at Maplewood Grange, 8:00am - Flyer received by Dan.

 
SECRETARY REPORT (Betty Chipps):  
Q2-2019 Quarterly (financial) Report reported three (3) Regular meetings were held in the 3rd Quarter: Membership attendance reported:  April had six (6) in attendance, May was nine (7) members and June had six (6) members.  We showed NO member dues outstanding, and the Grange 2018 Electronic IRS #990-N (ePostcard) filing was accepted.
The Q2-2019 report reflected  the following financial information:

• 18  total members in Q3 developed a payable of $ 202.50, 
• $(296.81) LifeTime Memberships credit was applied, for an ending net credit balance of $(94.31).
• An added $1.00 Initiation fee for new member, Doug Femrite (effective 7/1/19), was noted.

 
Maplewood subordinate Grange Seal was affixed, and Q2 report signed by Master, Dan Keeley - Need to approve.
 
Don Sether moved to approve 2nd Quarter report, Kathie Femrite seconded, motion carried.

FINISHED BUSINESS (Dan Keeley):  West-wall Siding Replacement Project is completed.
 
UNFINISHED PROJECTS  (Dan Keeley):  

1. Vicki is chairing the Window Sills project:  involves scraping, sanding and caulking of the window sills.
2. Dan will hook up the furnace to the fuel tank & take care of the storm windows, now that the West wall Siding has been replaced..

 
COMMITTEE REPORTS
COMMUNITY SERVICE (JoAnn Keeley):  Thank you, Sandy, for your 50-years of service to the Grange.
Member donations from Keeleys, Sandy Shew, Don Sether and Betty Chipps to School Supply Drive is appreciated.
 
AGRICULTURE (Dan Keeley):  No report
EDUCATION (Dan Keeley):  
LECTURER (Sandy Shew):  No report
LEGISLATURE (Dan Keeley):  No report.
MEMBERSHIP (Betty Chipps):  No report
 
HALL RENTAL (Dan Keeley):  Four (4) Rentals are on the Grange Calendar.

1. Betty noted Portland Area Council of Sq. & Round Dance (PAC) hosts the OR Federation State meetings:

FRI, SEPT 6th:   opens 6:45pm -10pm            Trails End Dance (to State weekend): clean-up and St. Mtg set-up afterwards 
SAT, SEPT 7th   (all-day)        Officer/Delegates meet 3-5:30pm, PAC Potluck:  bring food by 5pm, 
            Dance 7pm - 10:15pm   (see Flyer), clean-up after & Set-up downstairs for SUN Mtg
SUN, SEPT 8th  opens 8:00am, 9am - 12:30pm          STATE MEETING and clean-up after 
 
HALL RENTAL  (continued)

1. SAT, SEPT 21  (Set-up BBQ 3:30pm) -         Grange Open House, 5:00-8:00pm

 

1. Dan provided a Flyer for the following event:

FRI, SEPT 27th  -  Life Line Screening will perform community (UltraSound, Heart rhythm and blood panel) screenings and testing for:  Abdominal aortic aneurysm, Atrial fibrillation, cholesterol and diabetes.
 
OLD BUSINESS (Dan Keeley):   
Open House is SEPT 21st - food is planned for 50 (+/-) people.  POMONA Grange Master, Ed Luttrell, will present Sandy Shew her 50-year service pin.
 
NEW  BUSINESS  (Dan Keeley)

1. Treasurer - BILLS and RECEIPTS  (Dan Keeley):  
   Expense reimbursement to Dan of $246,43 (includes Open House exp. $27.60, Service award: 50-yr Pin $25, Supply room door-hinges $6, paper supplies $187.83). 

     Doug Femrite moved to pay expenses, JoAnn Keeley seconded, motion approved.
     

1. Dan provided Grange contracts to Vicki confirming future Chaps & Petticoats rentals.  Vicki reviewed and             asked they be edited as follows:  Round Dance rent $25, Mainstream $30, and 1st & 3rd Friday hall rent $60.
      
2.  Insurance requires Renters provide liability coverage and name Maplewood Grange as “Additional Insured”

             Regarding Chaps and Petticoats contracts:
            - For 2019 - June 2020 dance season:  finish the season - insurance language same as previous year.
- In SEPT 2020 - JUNE 2021 dance season:  Additional Insured language for Chaps will be needed.
 

1.  SEPT 13-14, Dance Hall Floor to be “refinished.”  These steps will need to be taken:

• THURS, SEPT 12:  Curtains and Benches covered (after ZUMBA class).
• FRIDAY, SEPT 13:  Cancel ZUMBA class!

Preparation:  take down curtains, cover benches in plastic and place plastic around main door.
Vacuum dance floor, next:  SAND FLOOR.  

• SAT, SEPT 14:   First step, vacuum sanded floor.  Tackle:  Floor Refinish Project!

 
GOOD TO THE ORDER:  (Sick and Distressed)

1. Kathie Femrite is having Cataract surgery, as Chaplain, pro-temp volunteer may be necessary at next meeting
2. Betty will give Ken and Marie Fessler a phone call and specifically invite them to come to Open House BBQ on SAT, SEPT 21st - would be good to see them!

 
NEXT Meeting:   
SUNDAY, SEPT 22, 2019 - Maplewood Grange:  “NO” Potluck, Meeting 3:00pm  (snacks OK).
 
Meeting Adjourned:   at  5:__ pm by Dan Keeley.                              
                                                                                               
                                                                                                Respectfully Submitted,
 
 
Betty Chipps, Secretary