Maplewood Meeting Minutes

July Minutes

7/26/2020

Maplewood Grange #662 general meeting was called to order at 4:40pm, by Master, Dan Keeley, on Sunday,
July 26, 2020.

Members acting Pro-Temp: (N/A)                             Guest(s): None            Visitation: None

Roll Call (Secretary):             ”*” indicates NOT in attendance.                 ** Absentee Members
            Master: Dan Keeley                                                  Steward: JoAnn Keeley
Overseer: Don Sether *                                              Asst. Steward: Mike Ellis * Pending Membership
Lecturer: Sandy Shew                                                 Lady Asst. Steward (LAS): Sandy Shew
Chaplain: Kathie Femrite                                         Gatekeeper: Doug Femrite
Secretary: Betty Chipps                                    Pomona: (vacant)
Treasurer: Vicki Pounds                                              Ceres: Judi Aus *
Laura Ellis       Pending Membership:             Flora: (vacant)
Member: Ken Fessler *
Membership respectfully withdrawn: John Keeley       Executive Committee
Members: Jack and Priscilla Weaver (Canby) **         #1 Vicki Pounds
Member: Adin Hester (California) **             #2 JoAnn Keeley
Member: Stacie Bernert (OR City) **              #3 Sandy Shew
Member: Joyce (Olivier) Urnaut (Sandy) **                               Pending refers to Dues pmt
=========================================================================
*****      Members present: 7, Guests: 0, Youth: 0 *****                  (Mandatory – Quorum “7”)
_____________________________________________________________________________________________
Thought for the month - JULY 2020
“We must be free not because we claim freedom, but because we practice it”. (William Faulkner)

PROPOSALS for MEMBERSHIP: (None)

MINUTES (Secretary):
Minutes from June 28, 2020 general meeting are in progress and will be emailed after the meeting, for member approval at the August meeting. (NOTE: emailed 7/29/20)

COMMUNICATIONS (Secretary) … see last page

SECRETARY Report (Betty Chipps)
Q2-2020 Quarterly (financial) Report (ended 6/30/2020):

two (2) Regular meetings were held in the 2nd Quarter:

(Membership attendance each meeting: April 5th (cancelled), MAY - eight (8), and JUNE - eight (8)

advised Number of Members unpaid: 2
Date Report approved: 7/26/2020
answered: Have you completed the electronic 990-N (ePostcard) filing? YES
Completed Form 990-N status “Accepted”.

The Q2-2020 Quarterly (financial) report, ended 6/30/2020, develops a Credit balance of $(256.37), made up of

Dues for 17 total members (2 unpaid) for a payable of $191.25, and
A Lifetime Membership Investment Fund credit of $447.62 (compared to $296.81 in the 2019 year).

- this year’s Life Fund increased largely due to the 2017 annual convention change in the By-Laws

Maplewood subordinate Grange Seal was affixed and Q2 report was signed by Secretary and Master, Dan Keeley.

TREASURER Report (Vicki Pounds)
Ending balance, as of July 26, 2020, in the Columbia Bank checking account is $11,715.89. (see report - below). Hearing no further concerns, report was “filed for audit.”

Maplewood Grange 662 Treasurer Report

Beginning Balance June 29, 2020
12,793.22

INCOME

TOTAL INCOME
0.00

EXPENSES

Donation
50.00

Rental Cancellation Refund
200.00

Grange Improvement Projects
715.40

Utilities

Electric Service
64.13

Garbage Service
47.80

TOTAL Utilities
111.93

TOTAL EXPENSES

1,077.33

OVERALL TOTAL
-1,077.33

Ending Balance July 26, 2020
11,715.89

UNFINISHED BUSINESS

2019 AUDIT REPORT (Dan Keeley, Kathie Femrite, Betty Chipps)

Audit review was completed 7/25/20 with Kathie and Betty present. Reporting tabled until August meeting.(pending review with Grange Master and Treasurer)

2nd Quarter-Quarterly Safety Inspection (Dan Keeley): Form was completed. Construction mess needs cleaned up was the primary comment..

COMMITTEE REPORTS

HALL – Currently 2 rentals on the books for this fall and one party inquiring about using the kitchen (no frying but a lot of spices). Exhaust fan would be really good.
Additional Insured received from McBees - does not need a deep fat fryer, as they are making Indian food, but they want to use a propane grill.
                                                PROJECTS - in priority order (Dan Keeley):
Dance hall seating upholstery stained, needs replaced - deferred until Covid resolved.
Foyer tile floor replacement – foyer completed, bathrooms tile sealing in progress, lower stairs completed, upper stairs need trim boards and all stairs need vinyl tread covers installed.
Handicap ramp to basement – Needs paint and trim, stair handrail pending
Sewer line needs replaced - Summer 2020 project (Note: across 99E - neighbor’s water is within level.)
** Sewer chosen as MATCHING GRANT project - Dan will prepare the GRANT Application.
Parking bumpers need anchored - Summer 2020 project
Ped path to front door needs pea gravel - Summer 2020 project
Dance hall floor will need re-oiled for 2020/2021
Roofing screws still pending
Kitchen needs exhaust fan
Need new rugs in front entry (inside and out)
Front doors are coming apart at bottom, need bolted and glued
Kitchen and dining hall floor needs refinished

AGRICULTURE: (Dan Keeley): Covid virus has disrupted meat exports, particularly to China, after earlier disruption caused by sick workers. Oregon has now authorized local meat packer inspection to bypass federal delays.

Harvest in full swing-please be patient with equipment operators, as hours are long and visibility is limited.

CLOPYRALID ‘Stinger’:
Product used on golf courses did NOT degrade in grass clippings - kills garden if mulch is used.

COMMUNITY SERVICE (JoAnn Keeley):   PROJECT START RIGHT - can still send in your donation.
PORTLAND RESCUE MISSION - winter clothing being collected (downstairs).

Dan relayed: See your red cross chapter. Anyone who has recovered from the corona virus may be extremely valuable as a donor as preliminary data indicate antibodies in their blood serum are effective against the virus.

EDUCATION (Dan Keeley): Debate regarding opening schools for onsite instruction has gotten partisan, again, some more. Europe’s experience has been positive but other places have resulted in multiple infections and some fatalities. Seems to depend on how serious the combination of schools and communities are about infection control.

LEGISLATIVE (Dan Keeley): The redistricting measure (Initiative Petition #57) deadline was extended, though is way short of signatures ... initiative seeks to achieve balance between citizen groups and those in power. More info on Website: PeopleNotPoliciticiansOregon.com
Special session of Legislature was relatively productive, despite some complaints of railroading; most measures passed by large margins and complicated policy issues were largely deferred (to Regular Session), with the exception of police force regulations (occurred in Short Session).

MEMBERSHIP Report (Betty Chipps) … Excel schedule distributed - reflects 17 Total Members.

Ken Fessler - check received (18-yr Member)

Stacie Bernert - check received (23-yr Member)

pending Laura/Mike Ellis - :L/M to call back (4th Yr Member)

At January’s meeting, we pledged (to OSG) to increase membership by two in 2020 and end the year with 20 members.
A motion was passed at the May 24th Grange meeting allowing the Grange to cover unpaid members, during this year of CoronaVirus (and financial struggles), thus keeping our membership status quo and granting grace to our standing members.
Betty moved that Maplewood Grange, this year, waive dues for Laura and Mike Ellis, ________ seconded, motion carries.

POMONA REPORT (Dan Keeley): Third quarter meeting happened yesterday via Zoom. Attendance was good, four resolutions were adopted (deadline August 18th).

OLD BUSINESS
Clackamas County Fair: has been CANCELLED - No cookie booth.

NEW BUSINESS
1. Treasurer - BILLS and RECEIPTS

Vicki requested a check of $11 to purchase a book of Stamps (planning ahead should rentals pick up).

Dan presented expenses totaling $187.30 for reimbursement: $138.30 Building Supplies, $49 Weebly website.

Betty moved to approve the bills, Kathie seconded, motion carries (VSO).

2. Elect Subordinate/Community Grange Delegates to attend State Convention (due to OSG by SEPT 1st).
JoAnn nominated Betty Chipps as 2nd Delegate at the State Grange Convention (purpose: allows voting at OR Convention) ... paperwork to be completed.

3. MATCHING GRANT offered by OSG (deadline Sept 1st): Should Maplewood apply?
In that Maplewood was a Matching Grant recipient last year, Dan checked with OSG to confirm our 2020 qualification. Yes, we can apply, however, first priority is given to “not-previously-applied” applications.

After review/discussion of outstanding ‘projects,’ it was decided that the Sewer Line (leaky pipe) would be our grant proposal.

4. RESOLUTION #2 - deadline August 15th (Dan Keeley):
Be it resolved: That the Oregon State Grange supports the work of the Task Force and the concept of Universal Health Care for Oregon, subject to development of a fair, reasonable and affordable program confirmed by a vote of the people.

Betty moved to approve Maplewood Resolution #2 and forward to the State Session, _______seconded, motion carries.

GOOD TO THE ORDER: Kathie will measure and purchase (at Canby Builders) the ramp skid-tread at rear of the building.

NEXT Maplewood Meeting: SUN, AUGUST 23, 2020 - Maplewood Grange at 4:30pm.

Meeting was adjourned, by Dan Keeley, at 5:30 pm.

Respectfully Submitted,
Betty Chipps, Secretary

COMMUNICATIONS (Secretary)

>>>UPCOMING EVENTS - as Reported on CLACKAMAS POMONA GRANGE website <<<

Membership Meeting August 14 at 7:00 p.m. via Zoom. Contact Ed Luttrell if you desire to join the meeting.
Oregon State Grange Session September 17 to 20 in Klamath Falls (OSG details below)
Degree Day September 20 at TBA
Fifth Degree September 26 at Molalla Grange
Pomona Grange Meeting October 24 at Frogpond Grange

>>>>Communication from OREGON STATE GRANGE<<<<

July 9, 2020 Correspondence from OSG-Master, Susan Noah:
State Session - Klamath Falls, SEPT 17 (Thurs) - SEPT 20 (Sun)
IF still shutdown by COVID19 restrictions...
Then “Virtual” Mtg requires PRE-REG Credentials (see below deadline).

- Committee Preferences deadline AUG 15th
- Resolutions by AUG 18th
- Memorial Report (deceased since last State Convention) - applies to Adult, Youth, etc. former State Delegates - deadline SEPT 1st.
- Master & 2nd Delegate(s) PRE-REG (fee $5/person) CREDENTIALS due by SEPT 1st
(Affix Seal) … along with “Just-in-Case” Email addresses for Delegates
.

GRANGE MAIL (Betty Chipps)
Picked up 7/9/20

Additional Insured Declaration from STATE FARM in behalf of McBee Farms - delivered to Dan 7/13/20.
(dba: Beathan FA, 23875 Klupenger Road NE, Aurora, OR)

RE: Kitchen rental request (using propane grill)

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June Minutes

6/28/2020

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Maplewood Grange #662 general meeting was called to order at 4:40pm, by Master, Dan Keeley, on Sunday, June 28, 2020, with the “Opening of the Grange” reading.

Members acting Pro-Temp: (N/A)

Guest(s): None       Visitation: None

Roll Call (Secretary):    ”*” indicates NOT in attendance.        ** Absentee Members
   Master: Dan Keeley                    Steward: JoAnn Keeley
Overseer: Don Sether                Asst. Steward: Mike Ellis * Pending Membership
Lecturer: Sandy Shew                    Lady Asst. Steward (LAS): Sandy Shew
Chaplain: Kathie Femrite                Gatekeeper: Doug Femrite
Secretary: Betty Chipps               Pomona: (vacant)
Treasurer: Vicki Pounds                Ceres: Judi Aus *
Pending Membership: Laura Ellis *           Flora: (vacant)
Pending Membership: Ken Fessler *
Membership respectfully withdrawn: John Keeley    Executive Committee
Members: Jack and Priscilla Weaver (Canby) **   #1 Vicki Pounds
Pending Membership: Adin Hester (California) **       #2 JoAnn Keeley
Member: Stacie Bernert (OR City) **       #3 Sandy Shew
Member: Joyce (Olivier) Urnaut (Sandy) **            Pending refers to Dues pmt
==================================================================================================
*****    Members present: 8, Guests: 0, Youth: 0 *****       (Mandatory – Quorum “7”)
__________________________________________________________________________________________________
Quote of the month: “It is a great advantage to a President and a major source of safety to the country, for him to know he is not a great man.” (Calvin Coolidge )

PROPOSALS for MEMBERSHIP (Dan Keeley): (None)
Actually one deletion was reported in Q1, but effective Q2.

MINUTES (Secretary):
Minutes from May 24, 2020 general meeting were emailed. Dan asked if any comment/correction to the minutes,
Vicki had three edits:
1. Unpaid grangers (Bernert; Fessler; Ellis, Mike & Laura) should not be listed as Members.
2. Refer to Hall Rental (should read): Currently zero rentals on the books, until August.
3. Refer to New Business, Goodie Basket - 50 tickets/$1 ticket: Contributors should be listed: Maplewood $20, Femrites $20 (gifted to Veterans Village), Keeley $5 and B.Chipps $5 (gifted to Sandy Shew).

Minutes approved with corrections.

COMMUNICATIONS (Secretary)
               >>>>>   CONNECTING with STATE <<<<<
Oregon State Grange (OSG): (June/July Bulletins have been mailed)

OSG Q2-2020 Report Forms received, deadline July 31 (includes $447.62 Lifetime Mem. Fund credit).
OSG Matching Grant Application (June 1st correspondence from Master, S. Noah), deadline SEPT 1st.

Goodie Basket (Youth Travel Fund): Maplewood forwarded 50 Tickets - Drawing was June 24th

           >>>>>   CONNECTING - with other Granges <<<<<<
JULY 9th: Redland Grange annual picnic 6:00pm (outside), meeting 7:00pm (inside). NOTE: CANCELLED

TREASURER Report (Vicki Pounds)
Ending balance, as of June 28, 2020, in the Columbia Bank checking account is $12,793.22 (see below).
Hearing no further concerns, report was “filed for audit.”

Maplewood Grange 662 Treasurer Report

Beginning Balance May 24, 2020

14,966.13

Donation

45.00

Grange Dues

135.00

Rental Income

Rent
100.00

Hold the date
100.00

TOTAL Rental Income

200.00

TOTAL INCOME

380.00

EXPENSES

Donation

20.00

Fees & Licensing

50.00

Quarterly Report

202.50

Grange Improvement Projects

2,173.65

Utilities

Electric Service
58.96

Garbage Service
47.80

TOTAL Utilities

106.76

TOTAL EXPENSES

2,552.91

OVERALL TOTAL

-2,172.91

Ending Balance June 28, 2020

12,793.22

SECRETARY Report (Betty Chipps)

#990N E-postcard filing: pending project for Secretary (to accompany Q2-2020 Report due July 31st)

PROJECTS (Dan Keeley) - in priority order:

Dance hall seating upholstery stained, needs replaced … On-hold through COVID phases openings. Stage Stairs - needs handrails: Dan will get bid.
In-process: Foyer tile floor regrouting or replacement: foyer substantially completed (flooring has been placed, baseboards in progress), bathrooms tiles (looks worse with new foyer flooring - need cleaning) in-process, foyer stairs yet to go.
- JoAnn presented ‘more quality’ stair-tread runner - cost $15/tread = $300 materials + $20 glue.
In-process: Handicap ramp (walls) to basement – Needs paint and trim.
Sewer line needs replaced - west side (Summer Project 2020)
Parking bumpers need anchored (Summer Project 2020)
Ped path to front door needs pea gravel (Summer Project 2020)
Roofing screws still pending (short screws replaced with long)
Need new rugs in front entry (inside and out)
Front doors are coming apart at bottom, need bolted and glued
Kitchen and dining hall floor needs refinished
Dance hall floor needs damp mopped and will need re-oiled for 2020/2021
Kitchen needs exhaust fan

UNFINISHED BUSINESS

AUDIT Committee REPORT (work-in-process) (committee: Dan, Kathie and Betty)

Quarterly Safety Inspection (2nd Quarter) needed: Dan will complete inspection tonight.
Building improvement projects:

Basement ramp needs paint. Is a door needed? (not addressed) Stair handrail?
Foyer remodel decisions – bathroom tile resealing ($400)

Stanley Steamer did a tile ‘Spa Treatment’ in the men's bathroom - big improvement!
- Tile cleaning $100, Grout Sealant $300 (good for years) - Total $400.

Don Sether moved to accept Stanley Steamer BID to clean and seal bathroom tiles, Kathie Femrite seconded, motion carried (VSO).

Rental Precautions upon expiration of stay at home order: Oregon Health Authorities guidelines
received June 10, 2020 Packet of Informations from Susan Noah, OSG Master - outlines:
- Phase I - opens Granges to ‘faith-based’ organizations only (observing COVID-19 protocols),
- Phase II - Granges may open under ‘gym’ facility guidelines, including:
1. Using masks, hand sanitizer available,, and 6’ social distancing (35 sq ft/person),
2. Clean restrooms hourly, clean all after the each event,
3. Post signs (examples in packet)
4. Daily clipboard for attendees (includes name, phone)
5. Liability “Hold Grange Harmless” Waivers signed by Renter
Rental Precautions (continued)
Dan talked with Susan Noah, then their lawyer, and asked:
- How much weight does Waiver carry for ‘excused-risk’ of liability on behalf of Granges?
Answer: Granges have never been insured for disease and pandemics...Waiver is a precaution.

Dan asked for member input for Grange opening under these Phase II conditions:
- Betty agrees we do not have the staff to babysit, & the responsibility of a clean job done, reverts to Grange.
- Sandy said: why open the Grange and put ourselves up for a lawsuit

COMMITTEE REPORTS

AGRICULTURE: (Dan Keel by Dan Keeley): From Farm Bureau - Covid virus has disrupted meat exports, particularly to China, after earlier disruption caused by sick workers. Industry is pushing for liability protection of employees/workers if protection is used (masks, distancing, etc.).
The Bill to indemnify Employers for Virus Liability did not pass.

CLOPYRALID ‘Stinger’:
Product used on golf courses didNOT degrade in grass clippings - kills the garden if mulch is used.

COMMUNITY SERVICE (JoAnn Keeley): PROJECT START RIGHT collects funds to support Clackamas County K-12 low-income kids and Foster Care children by providing back-to-school supply donations. Sponsors are Prince of Life Lutheran Church and Dept. of Human Services - referrals come from case managers.
Request, this year, is for funds, so school supplies can be purchased. Please donate (by check) - no funds go to administrative costs.

Don Sether moved for Maplewood to donate $50 to Project Start Right (as well as individuals), Betty seconded, motion carries.

Dan relayed: See your red cross chapter. Anyone who has recovered from the corona virus may be extremely valuable as a donor as preliminary data indicate antibodies in their blood serum are effective against the virus.

EDUCATION (Dan Keeley): Experience in day care centers suggests that Covid-19 can be managed in school settings. New York kept day care facilities open for front line workers and has had very positive results from common sense management measures.
Article read...in spite of New York’s increased viral outbreaks, almost zero increase in NY death rate.

HALL RENTAL (Dan Keeley): Currently 2 rentals on the books for this fall. (1 = AUG and SEPT = Jarrett Knight)

Rental DISCUSSION: Dan has a potential renter - cooking of organic (hog) lard in Kitchen. Concern: exhaust fans are needed in kitchen for out take of air … consensus on rental was NO.

POMONA REPORT (Dan Keeley): None

LEGISLATIVE (Dan Keeley): The redistricting measure is still working to get sufficient signatures.
Legislature is in special session to address Covid19 problems.

Special Session (highlights)
HB 4202 - proposes technical fixes/legislation to Corporate Activities Act CAT) related to farmers and dairies (1/2 - income tax and 1/2 - sales tax).

HB 4206 - Meat Inspection: AG community wants Oregon State-program to inspect meat facilities for USDA marketing…(passed).

HB 4212 - COVID-19 Response Bill: clarifies or puts-off tax deadlines during COVID-19 duration and allows redirection of health assistance/services and emergency funds/facilities.

SB 1602 - Forestry Pesticide Notification MOU (Memorandum of Understanding): hints of agreement between Forestry/Timber Harvesters and community.

MEMBERSHIP (Betty Chipps):
(3) Membership renewals have been received: Femrites (2) and Adin Hester (1) - membership donated by Judy Hester Aus, former wife. Judy is a Lifetime Member - yet gave an additional amount of $45 to Grange.

Membership renewal phone calls placed to:

Ken Fessler - Marie will place ck in the mail (18-yr Member)

- sounded great, is feeling great after Small Intestine operation (boosted blood flow/energy)
- lost Grandson, early June, from brain tumor (was 28 yrs old)
- Nursery/flower business better this year than recent years (everyone wants flowers)

Stacie Bernert - will place ck in the mail (23-yr Member)

- INFO: has 50-acre farm in West Linn (8 acres in hay), has vacation home in Lincoln City

Laura/Mike Ellis - :L/M to call (4th Yr Member)

- business active, found new pictures on Mt.Hope Farm website

OLD BUSINESS

1Resolution--2020 (Master, Dan Keeley): Proposes (short and long) Session structural changes among Majority & Minority parties to promote a functioning Legislature. Resolution addresses the quorum issue - a need to lower quorum to get the Minority party a better rating.

Strong opposition was expressed toward Resolution changes. Vicki addressed the little guy has to have some tools and maintaining the Minority party’s ability to shut down the session is a process of disagreement.

Resolution did not pass.

Restroom Improvement (Sandy Shew): Our bathrooms need an ADA (Americans with Disabilities Act) re-model - should be added to the Project list. Sandy addressed the need to raise the toilets and widen the stalls. Providing seat covers should be added to the supply list.

NEW BUSINESS
1. Treasurer - BILLS and RECEIPTS (Dan Keeley): BILLS presented:

Dan, $627.03 Improvements supplies: Plywood, sand paper, joint compound, base-boards in foyer,, trim for ramp, paint and snacks.

Vicki, $88.36: Paint for Foyer.

Don Sether moved to pay presented expense reimbursements, Kathie Femrite seconded, motion passed.
NEW BUSINESS (continued)
2, MATCHING GRANT offered by OSG (deadline Sept 1st): Should Maplewood apply?
Discussion: Dan Keeley will check to see if Grange Improvement projects (in-progress since COVID19 lockdown) qualify, and if we can be considered since Maplewood was a Matching Grant recipient last year.

GOOD TO THE ORDER (Dan Keeley): What to do when the Virus ‘lockdown’ dissipates and vaccines are available? Maybe a Grange Open House?.
Don Sether suggests we bring ideas to the next meeting, of what we might do when we are no longer in ‘lockdown.’

NEXT Maplewood Meeting: SUN, July 26, 2020 - Maplewood Grange at 4:30pm.

NEXT Meeting AGENDA item:   Group photo for website


Meeting was adjourned, by Dan Keeley, at 5:45 pm, via the “Closing of the Grange” reading.

Respectfully Submitted,

Betty Chipps, Secretary

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May Minutes

5/24/2020

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February Minutes

2/23/2020

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Maplewood Grange #662 general meeting was called to order at 4:35pm, upstairs, by Master, Dan Keeley, on Sunday, February 23, 2020 with the formal “Opening of the Grange” ceremony.

Grangers acting Pro-Temp: Overseer, Christy Dumolt; Asst. Steward, Jim Dumolt; LAS, Vicki Pounds

Guest(s): Clarkes Grange members representing OSG: Jim & Christy Dumolt               Visitation: None
Roll Call (Secretary):             ”*” indicates NOT in attendance.                 ** Absentee Members
            Master:     Dan Keeley                                                  Steward: JoAnn Keeley
Overseer: Don Sether *                                                Asst. Steward:   Mike Ellis *
Lecturer:   Sandy Shew                                                 Lady Asst. Steward (LAS): Sandy Shew
Chaplain:   Kathie Femrite                                             Gatekeeper: Doug Femrite
Secretary: Betty Chipps                                                Pomona:   (vacant)
Treasurer: Vicki Pounds                                              Ceres:      Judi Aus   *
Member:   Laura Ellis *                                               Flora:       (vacant)
Member:   Ken Fessler *
Member:   John Keeley *                                              Executive Committee
Members: Jack and Priscilla Weaver (Canby) **         #1 Vicki Pounds
Member:   Adin Hester (California) **                         #2 JoAnn Keeley
Member: Stacie Bernert (OR City) **                          #3 Sandy Shew
Member: Joyce (Olivier) Urnaut (Sandy) **
============================================================================================
*****      Members present: 7,   Guests: 2,   Youth: 0 *****                  (Mandatory – Quorum “7”)
(# #)        Member providing ‘quorum’ vote via telephone: N/A
________________________________________________________________________________________________________

Brainy Quip: “I’m not the kind of person women fall in love with, I sort of grow on them, like a fungus.” (Jeff Bezos, founder of Amazon)

PROPOSALS for MEMBERSHIP (Dan Keeley): None, at this time.

MINUTES (Secretary):
Minutes from January 26, 2020 - Vicki suggested the following correction (under New Business/Treasuer - Bills/Receipts) Recent Heat Pump bill ,,,

...when temperatures drop below freezing the heat pump does NOT run, only the oil furnace.

JoAnn moved to approve the Minutes as corrected, Kathie seconded, motion carried, voting-sign-of-the-order.

TREASURER Report (Vicki Pounds)
Ending balance, as of February 23, 2020, in the Wells Fargo Checking account is $17,239.08 (for details, see page 5) ... hearing no further concerns, report was “filed for audit.”

COMMUNICATIONS (Secretary) … see last page

SECRETARY Report (Betty Chipps)
The Q4-2019 Quarterly Report: While the report was given at the JAN 26th meeting, signed, sealed and mailed timely to the OSG, a quorum approval from members was omitted. The report read: For the 4th Quarter ended 12/31/19:

two (2) Regular meetings were held in the 4th Quarter

(Membership attendance each meeting: OCT - eight (8), NOV - no meeting and SEPT.- eight (8) members)

Bonding Insurance is current for the calendar year 2020, and
advised an annual Safety Inspection of Maplewood Grange was planned for FEB 7, 2020.

With no change to the Grange Membership roster (since Q3), the Q4-2019 Quarterly report reflected:

18 total members for a payable of $ 202.50.

JoAnn moved to approve the Q4 Report (ended 12/31/19), Kathie seconded, motion carried (VSO).
UNFINISHED PROJECTS (Dan Keeley):

FOYER TILE FLOOR - Contractor cost estimate needed for flooring completion.
EAST-side ROOF Screws - still pending (short screws to be replaced with long),
EXHAUST HOODS for over KITCHEN STOVES - on Hold, future OSG Matching Grant application.

FINISHED PROJECTS (Dan Keeley):

Hall Floor-Rests (upstairs) at base of benches - refinish and molding work is now entirely completed..

COMMITTEE REPORTS

AGRICULTURE: (Dan Keeley): No report

COMMUNITY SERVICE (JoAnn Keeley):
“Keeping the West Warm” donation box has been placed downstairs for collecting winter clothing - a youth collection project for State Grange (will be delivered to Klamath Falls JUNE 20-25th).

EDUCATION (Dan Keeley): No report

HALL RENTAL (Dan Keeley): Nine (9) rentals this month.
- Quarterly Safety Inspection (by use of an OSHA generic form) was accomplished.
- Four “exit” signs have been purchased.
- Extinguishers were services (or) replaced,
- A “lock-tag” was placed on the Power-box downstairs.

LECTURE PROGRAM - OREGON STATE GRANGE - PRESENTATION by Jim and Christy Dumolt
The GRANGE theme of 2019, extended in 2020 “Come Together at the Grange”-Part 2

Jim Dumolt, of District 4 Vet’s Committee, presented the GRANGE RESOURCE BOOK … a wealth of knowledge placed into writing since 2007 - a resource of grange programs and membership information. The ‘Book’ contains:

State Grange meeting (and Application)
Grange laws: Bylaws template and National Bylaws.
Community Service
Business, tax status and guidelines - Contains “sample” donation letter.
Grange resources available

a.) Monetary resources (i.e. Matching Grant) c.) Loan Program
b.) Sign Reimbursement Program (up to $350) d.) Scholarship information

Some discussion items between Subordinate Grange and State Grange:

How can OSG help granges seed their membership?
How does your Grange welcome and encourage membership?
How can State Grange make it easier for member attendance at State Convention?
Ideas to encourage inclusion in programs.

Jim Dumolt asked: WHAT IS Maplewood Grange GOOD AT?

Betty replied: Welcoming and including new members (it’s the getting members that is hard)..
JoAnn said: We provide a good place for Community functions.
Dan would like input on recruiting members - those we do convert to members, we have trouble keeping.

Jim says the key is get people active in the Grange. For example: Garfield Grange remained open due to “Quilters: joining Grange.

Jim Dumolt asked for Affirmation and Pledge from Maplewood Grange to State Grange:

Maplewood pledged to add two (2) members in 2020, thus ending the year with 20 total memberships.

LEGISLATURE (Dan Keeley):

Timber Unity members protested “Cap-and-Trade” climate bill with a 1000+ truck convoy and rally at the Salem capitol on Thursday, FEB 6th.
Note: Timber Unity contends that SB #1530 threatens taxes on carbon emissions, taxing truckers (already slim profits, into poverty). However, log trucks and farm trucks were exempt in the bill.
Bill Post’s “fix” to the Land-use program … passed.
Situation: Judges would order judgments related to i.e. property lines (no voter input), these judgments made legal would not combine with other legal actions in effect, then all/both actions would fail.

Situation: Judges in land ownership disputes sometimes order changes in boundary lines to settle cases in conformance with the law. These boundary line shifts are often not approved by the land use authority (county planning office) which leaves the affected properties in violation of land use laws and not eligible for future building permits. Rep. Post’s bill would automatically grant land use approval to property changes ordered by a judge. Note that the bill was approved in the house but did not become law.

MEMBERSHIP (Betty Chipps): At the Clackamas POMONA meeting on JAN 25, 2020…

Master, Ed Luttrell, announced there will be a series of on-line meetings using ZOOM on the second (2nd) Friday of each month. Each meeting will last 30 to 60 minutes and be focused on some aspect of (1) recruiting new members or (2) engage and involve new members or (3) retain members long-term. Each Grange will be eligible to have two members emails be invited to participate. Granges are not limited to how many members can sit in on these meetings. Please send your Granges representatives email to EdwardLLuttrell@gmail.com

UNFINISHED BUSINESS
Upstairs Bench Upholstery - Committee (Vicki, Kathie and Joann):
- Dan has not heard back from Don Sether regarding status of Molalla Upholsterer quote.
- Kathie Femrite measured the benches, approximately 75-yards of fabric will be needed.
- Vicki consulted her commercial upholsterer friend on the best kind of fabric for stain resistance: Recommendation was “Crypton” fabric, denim blue color was recommended.
- Samples can be purchased for $1, an average price would be $22/yard.

NEW BUSINESS
1. Treasurer - BILLS and RECEIPTS (Dan Keeley):

Receipts for rentals given to Vicki.
Dan presented a total of $155.80 in expense for reimbursement to the Treasurer. $48 additional molding supplies (for upstairs foot-rests) and $107.80 for exit signs

Betty moved to approve reimbursement to Dan for expenses, Kathie seconded, motion carried (VSO).

2. Audit Committee (Dan, Betty and Kathie): Betty reminded an Audit Committee was established at our JAN 26th meeting, however, an Audit date was not chosen. After some discussion, MARCH 22nd at 3:30pm was chosen. Vicki will leave the Treasurer books locked up downstairs, when the time comes for the books to be audited.
Note: March 22nd was later rescheduled for April 5th (combined March & April meetings into one date.)

3. Spring-Cleaning Day at the Grange: Set for JUNE 14th approx. 9AM

4. Grange Booth at the Clackamas County Fair - Theme is: “Clearly the Best.”

$10 Entry fee due by JULY 17th, payable to: CCFEC (Clackamas County Fair & Event Center)
8am - 4pm, SUN, AUGUST 16th, “first-come, first-serve” to choose location AND set-up Booth.
SUN, AUGUST 23rd, Booth can be dismantled (need Exhibitor tag to enter).
Limit handouts to Grange or Historical Society information.

5. Setting GRANGE Work-Project priorities - discussion
A.) Foyer and Bathroom Floors: Dan discussed product prices and concerns:
- Vinyl flooring: $10/sq.foot
- Tiles cost $20-25/sq.foot (at least 400/sq.feet of tiles needed)
- Wood-like flooring or vinyl plank flooring will expand and contract with temperature changes and may not   be covered under warranty if temperatures drop below 55-degrees.
- Peel-off vinyl can separate.
            - Tiles, if too polished, can be slick (dangerous).

NEW BUSINESS (continued)
B.) Kitchen/Dining Hall (uneven concrete): Sandy asked:   would the Grange like a Contractor, in the cement business, to provide a quote related to refinishing the concrete floors? Dan is open to working with them for a quote.

GOOD TO THE ORDER:   “Climate Change Legislation Poll” was handed out by Dan Keeley (for today’s return).

NEXT Maplewood Meeting: SUN, March 22, 2020 - Maplewood Grange:

                                                Audit Committee meets at 3:30pm,
“NO” Potluck, Meeting 4:30pm (snacks OK).

Meeting Adjourned with “Closing of the Grange” ritual:   at 5:30 pm by Dan Keeley.

Respectfully Submitted,

Betty Chipps, Secretary

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November/December Minutes

12/8/2019

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Maplewood Grange #662 general meeting was called to order at 3:14pm by Master, Dan Keeley, on Sunday, December 08, 2019 with the “Opening of the Grange” ritual.

Members acting Pro-Temp: (N/A)

Guest(s) present: None          Visitation: None        Red Ink-represents change from previous year service

Roll Call (Secretary): ”*” indicates NOT in attendance.                 ** Absentee Members
            Master:     Dan Keeley                                                             Steward: JoAnn Keeley
Overseer: Don Sether                                                  Asst. Steward:   Mike Ellis *
Lecturer:   Sandy Shew                                                            Lady Asst. Steward: Sandy Shew
Chaplain:   Kathie Femrite                                           Gatekeeper: Doug Femrite
Secretary: Betty Chipps                                                          Pomona:   (vacant)
Treasurer: Vicki Pounds                                            Ceres:      Judi Aus   *
Member:   Laura Ellis *                                              Flora:       (vacant)
Member:   Ken Fessler *
Member:   John Keeley *                                             Executive Committee
Members: Jack and Priscilla Weaver (Canby) **      #1 Vicki Pounds
Member:   Adin Hester (California) **                                   #2 JoAnn Keeley
Member: Stacie Bernert (OR City) **                                    #3 Sandy Shew
Member: Joyce (Olivier) Urnaut (Sandy) **
=================================================================
*****      Members present: 8,   Guests: 0,   Youth: 0 ***** (Mandatory – Quorum “7”)
(# #)        Member providing ‘quorum’ vote via telephone: N/A
___________________________________________________________________________________
BrainyQuote of the Week: True terror is to wake up one morning and discover your high school class is running the country. (Kurt Vonnegut)

PROPOSALS for MEMBERSHIP (Dan Keeley): Dan said it was Bill Sanford’s (member of Chaps & Petticoats, grange renter) intention to join this meeting and see how grange business is conducted. Vicki shared that family illness and his long work hours could have influenced his absence today.

MINUTES (Secretary): Dan asked if there were any questions/comments regarding the October 27, 2019 Meeting Minutes previously emailed (and posted on the Maplewood website)? Hearing none, Don Sether motioned to accept the minutes, Kathie Femrite seconded, motion carried via voting sign of the order (VSO).

Minutes from the September 22nd and August 25th meetings - distributed via email (and posted on the website).

TREASURER Report (Vicki Pounds)
Ending balance, as of DEC 8th, in the Wells Fargo Checking account is $16,202.66 (see attached report) ... hearing no concerns, report was “filed for audit”.

Vicki reported Wells Fargo Bank (WFB) wants to add a new security feature (code confirmed via cell phone text) prior to transmission of documents (i.e. bank statements). The fact that WFB will not accept email or voicemail transmission, but will allow ‘text’ code be sent to a designated (non-signer’s) cell - is a red-flag - not increased security! Presently Vicki visits the bank and requests a printed copy of the bank statement.

Vicki recommends we change to another bank, even though such a change would mean new auto withdraw (add/or deposit) authorizations - see New Business (for motion).

COMMUNICATIONS (Secretary)
Secretary’s Communications - received from OSG, Pomona, other granges and community (see Page 5).

>>>>> CONNECTING - with Community <<<<<<
Veteran’s Transitional Housing Village (status - Don Sether):
Clarkes and Springwater are taking meals to the village once a month - each. Clarkes Grange also offered to help any other grange that would like to take a meal once-a-month as they would like to see more granges taking meals. Clarkes deliver meals on Sunday but possibly other days are an option.

SECRETARY Report (No additional report)

UNFINISHED PROJECTS (Dan Keeley):

Floor Rests (upstairs) at base of benches - to be painted (brown paint inventory to be used).
FOYER TILE FLOOR - Contractor cost estimate needed for flooring completion.
EAST-side ROOF Screws - still need short screws to be replaced with long,

NOTE: EXHAUST HOODS for over KITCHEN STOVES = OSG Matching Grant Program - in a future year..

FINISHED BUSINESS (Dan Keeley):

Siding Project (West wall) - done..
Grange (West and East -wall) windows have been primed and painted.

Thank you to Dan/JoAnn, Vicki and Don Sether.

COMMITTEE REPORTS

AGRICULTURE:
Don Sether picked up a Christmas Tree - reported no sap in the tree, not good due to a dry summer.

Dan Keeley relayed the Brown Marmorated Stink Bugs (BMSB) are causing damage in the nut orchards - chewing into the nuts. (Note: different from Boxelder Bugs, with black & red coloration, that seek warmth within your home’s exterior - get their names as attracted to Boxelder trees.)
USDA’s crop research team is investigating solutions to trap or interject a biological control (“natural enemy”) from China to exterminate the pests. JoAnn Keeley said Hazelnut tree growers can clear tree-floor to remove the dormant bugs.

Dept. of State Lands (DSL) and (DEQ) Dept. of Environmental Quality have updated stream level research - now say 75% of water within the state is polluted...Dan says such statistics could be exaggerated ... i.e. If Tualatin river were polluted - does not mean side streams are affected.

COMMUNITY SERVICE (JoAnn Keeley):
Winter blanket/clothing (and toiletries) collection has gone well - JoAnn will be delivering to Portland Rescue Mission.

HALL RENTAL (Dan Keeley): Two rentals are on the Grange Calendar.

Vicki asked “how do we enforce ‘no alcohol’ (present in rental agreement) - cause renters are ignoring?” “What does the contract spell out - revoke deposit?” OK, can we raise the deposit and up-the-ante?
Don Sether suggests possibly revoking the deposit, after taking pictures to support/prove contract violation.
Dan has tried to get them back to the grange and clean-up mess - if we revoke the deposit that seems an underhanded tactic. Contract reads “no alcohol” as insurance liability for Additional Insured does not apply if the insured is under the influence of alcohol (drugs). Certainly no liability will apply if Grange does not spell out “no alcohol.” (see New Bus.)

EDUCATION (Dan Keeley): Don Sether reports St. Paul got the State title in football!

LECTURER (Sandy Shew): No report

LEGISLATURE (Dan Keeley): Aurora Airport has hassles. Oregon Dept. of Aviation (ODA) Board stamped approval on Master Plan for Aurora Airport to expand runway. Such approval is being objected to by community organizations: 1000 Friends of Oregon and Friends of French Prairie and various city leaders (i.e. City of Wilsonville) in a lawsuit that states approval circumvents standard Oregon Land Use and public process laws.
(added Note: approval creates a special interest “carve out” to expand only one eligible airport runway and does not address environmental concerns related to Exclusive Farm Use (EFU) areas.)

Any public concerns should be addressed to lobbyists.

MEMBERSHIP (Betty Chipps): Don Sether, a Lifetime member, gave an additional dues donation of $20.

NEW BUSINESS
Treasurer - BILLS and RECEIPTS (Dan Keeley):

Receipt: Vicki asked Dan for more information regarding the $100 bill received, to “hold May 9th date” - what does that represent? Hold is for full-bldg rental on May 9th.

Vicki received the oil-fill bill for $260.94, which will be included in the next Treasurer's report.
Dan presented these bills to Treasurer (not totaled): two “master-keys” received (for upstairs lockers), mop, soap, and extension cord ($27.50).

Prefacing bills will be totaled in the future, Betty Chipps moved to pay expenses presented, Don Sether seconded, motion carried..

Regarding Wells Fargo Bank and the new security features imposed (discussed under Treasurer’s Report above), Vicki Pounds, Treasurer, asked: can we change to Columbia Bank, even though such a change would mean establishing new auto withdraw (or deposit) authorizations and new signer cards (for Master, Dan Keeley and Vicki Pounds, Treasurer). Vicki indicated a benefit also exists: being familiar with Columbia Bank practices, there are no (monthly) charges to non-profit agencies.
Don Sether motioned the Grange change banks, if so desired, JoAnn Keeley seconded, motion approved, voting sign of the order (VSO).

Regarding the Grange “no alcohol” enforcement (continued from HALL RENTAL discussion), Vicki Pounds moved to increase Deposit from $150 to $200 to determine if money effects (alcohol) behavior, Don Sether seconded. Discussion: Dan Keeley addressed contract is only binding if the same person who provides insurance is the one who signs the contract. Other: To enforce the “no alcohol” clause, refund should be forfeited if ‘picture’ proof of alcohol use. Dan asked for a vote on increased Security Deposit, motion approved (VSO).

NEW BUSINESS (continued)
Dan Keeley wondered what the next Grange ‘maintenance priority’ should be - floor opened for discussion:

Dan, Grange Custodian, spends much time vacuuming/mopping downstairs cement floors and would like

to see them replaced: the kitchen never looks clean and the dining area is in need of repair (for example: unlevel flooring and cracked or missing cement at base of ramp).

JoAnn Keeley, would like to see the upstairs bench fabric replaced - the stains look atrocious: possibly just remove the bench back-fabric (expose the wood, if presentable) and replace the horribly stained seat cushion fabric. JoAnn recommends a washable fabric like Naugahyde, seen at the Tualatin Grange.

Don Sether moved to obtain cost estimates on upstairs benches, Kathie Femrite seconded, carried (VSO).
Don and Kathie will both check into cost estimates.

Continuing Rental contracts will renew in the New Year:

The Chaps and Petticoats Square Dance Club will continue. Vicki has compared rates with other granges, like Abernethy rates for lessons and dances and Maplewood rates are similar. Dan is OK to continue rental in 2020 with the stipulation Maplewood be named ‘additional insured’ under their liability insurance policy. Vicki is working on insurance renewal, including the ‘additional insured’ part..
Boy Scouts meet weekly on Monday’s - rental is a community donation (in exchange, mop occasionally). Yes to continuing rental, with more mopping, provides some labor in-trade for Grange rental donation.
Rental Housing Maint. meets monthly each 1st Monday-AM...Yes, to continue community donation.
Silver City Knights and SC Dragons dance clubs from Silverton, rehearse at Maplewood Grange as location is equidistant for dancers and instructor(s). Grange rental is a donation and supports Oregon youth preparing for competitions at the Pacific NW Teen Festival (WA, OR and Canadian clubs). Yes to continuing the rental donation.
ZUMBA rents M-F 6:00-7:30pm and their contract stipulates clean-up labor to be contributed, including mopping.. Last January their rent was negotiated (a contract stipulation as session attendance increases) and contract rental was increased. ZUMBA continues to grow and Dan suggests an increase in their session rental in 2020 from $200 to $225 and they still continue to contribute upstairs clean-up labor.

(Note: equals a 12% increase in monthly session rental)
Discussion: Betty asked Don Sether what other granges have ZUMBA rentals and how rates compared:
Answer: Milwaukie charges $15/hour and Beavercreek charges $20/hr.
Don Sether moved, effective January 1, 2020, ZUMBA monthly rent be increased by $25, Kathie Femrite seconded, motion carried (VSO).

GOOD TO THE ORDER:

Clackamas POMONA Meeting is: SAT, 1/25/2020 at 10am the Abernethy Grange, $2 lunch.
Don Sether advised the POMONA Training Conference is SUN, JAN 26, 2020 at 1-5pm at Molalla Grange (bring finger foods).

NEXT Maplewood Meeting:
SUN, January 26, 2020 - Maplewood Grange: “NO” Potluck, Meeting 4:30pm (snacks OK).

Meeting Adjourned: at 4:12 pm by Dan Keeley with ‘Closing of the Grange’ reading.

Respectfully Submitted,
Betty Chipps, Secretary

Communications (Secretary, Betty Chipps):

>>>>> CONNECTING with STATE <<<<<
Oregon State Grange (OSG)

Correspondence from Master, Susan Noah:

OCT 23, 2019 Nomination for Officers of the OSG - to be received at OSG office by JAN 25, 2020.
OCT 31, 2019 Subordinate/Community Grange Roster Information (request for elected officers/committee chairs) - due to OSG by DEC 1st - EMAILED & hard-copy (w/seal & signatures) MAILED 11/29.
OCT 31, 2019 Grange Hall Safety Checklist - recommended tool for in-house assessment of hall’s safe-working condition and record of inspections.
NOV 5, 2019 Acknowledgement of Maplewood’s Bonding Ins. ($72 check for $12,500 coverage) was received and OSG submitted to the National Grange.

Received NOV 1, 2019 from Paula Herrick, OSG Education Director: OSG sponsors AG in the Classroom- Volunteer Classroom Readers are encouraged, call (541) 741-1046 to promote Grange outreach in your community. 2019-2020 School-Year Calendar - recommend display/post on Grange board (foyer, upstairs).

OCT 26, 2019 Correspondence from Joyce Parker, OSG-Dist.#4 Hosting Committee Chair to OSG St.Convention: reports a profit of $3.547.70 was made, added to the carry forward balance of $2,239.89 = $5, 787.50 Checking balance. Joyce is recommending $4,000 be converted to a 36-month CD at Clackamas Fed. C.U. (see letter for other recommendations). A special thanks went out to 17 Granges that contributed time, money or volunteered.

>>>>> CONNECTING - with POMONA <<<<<<
Clackamas POMONA Grange #1

Received NOV 1, 2019 from Sandi Ludi, POMONA Secretary: Clackamas POMONA Grange Roster - request for 2020 Officers/Committee Chairs, due by December 15 - needs Master & Secretary signatures.

JAN 25, 2020 (SAT), Clackamas-POMONA Meeting, Abernethy Grange, OR-City, 10:00am, lunch $2

>>>>> CONNECTING - with other Granges <<<<<<

2nd TUESDAYS, 10:00 - Noon, Eagle Creek Grange, ADULT CRAFT CLASSES (see schedule upstairs -.next classes DEC 10, 2019 and JAN 14, 2020).

JAN 4, 2020 (SAT), Springwater Grange, Estacada: “All-you-can-eat” Pancake Breakfast, $5

>>>>> CONNECTING - with Community <<<<<<

Veterans Transitional Housing Project (status? see Minutes)
Received Thank-You Letter from Silver City Squares for teen support (donated use of the hall for rehearsal and instruction) and Newsletter acknowledging Pacific NW Teen Festival Competitions/Awards earned in May 2019.

NEXT MTG: (SUN) January 26, 2020 Time: 4:30pm

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October Minutes

10/27/2019

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Maplewood Grange #662 general meeting was called to order at 3:00pm by Master, Dan Keeley, on Sunday, October 27, 2019 with the “Opening of the Grange” ritual.

Members acting Pro-Temp: Vicki Pounds, Steward; Doug Femrite, Gatekeeper

Guest(s) present: None                      Visitation: None

Roll Call (Secretary): ”*” indicates NOT in attendance.                 ** Absentee Members
            Master:     Dan Keeley                                                             Steward: (vacant)
Overseer: Don Sether                                                  Asst. Steward:   Mike Ellis *
Lecturer:   Sandy Shew                                                            Lady Asst. Steward: (vacant)
Chaplain:   Kathie Femrite                                           Gatekeeper:   JoAnn Keeley
Secretary: Betty Chipps                                                          Pomona: Sandy Shew
Treasurer: Vicki Pounds                                             Ceres:      Judi Aus   *
Member:   Doug Femrite                                              Flora:       (vacant)
Member:   Laura Ellis *
Member:   Ken Fessler *
Member:   John Keeley *                                             Executive Committee
Members: Jack and Priscilla Weaver (Canby) **      #1 (vacant)
Member:   Adin Hester (California) **                                   #2 JoAnn Keeley
Member: Stacie Bernert (OR City) **                                    #3 Sandy Shew
Member: Joyce (Olivier) Urnaut (Sandy) **
============================================================================================
*****      Members present: 8,   Guests: 0,   Youth: 0 *****                   (Mandatory – Quorum “7”)
(# #)        Member providing ‘quorum’ vote via telephone: N/A
________________________________________________________________________________________________________

PROPOSALS for MEMBERSHIP (Dan Keeley): None, though we really do need more members. Dan is still hopeful that Bill & Cindy Sanford (Chaps and Petticoats dancers) will want to be Grange members.

MINUTES (Secretary): September 25, 2019 minutes - will be emailed.

TREASURER Report (Vicki Pounds)
Correction to 9/22/19 Treasurer’s Report: Rental and deposit income was $670 not $620 (full $100 pd by PAC - not ½ and ½ for OFSRDC event on 9/7-8/19) increasing the ending balance to be $14,786.15 versus $14,736.14.

Thus Checking opening balance (as of 9/23) was $14,786.15, Rental & Deposit Income $885, Donation income $150 (PAC $100+9/23 Open House dinner $50), paid expenses totaled $2,067.42 (including Utilities $156.08, Open House expenses $104.97, Web Page $49, Repair & Supplies reimbursements $96.22. and Security deposit refund $400 and Grange Improvement Project $1,261.15), for an ending balance of $13,753.73.
INFO: Vicki noted ZUMBA payment was received but late and not included in Treasurer report.

Vicki reported: at the 9/7/19 State Dinner the Oregon Federation received $100 in food donations. The Portland Area Council (PAC) voted (10/21/19 meeting) to issue a check to Maplewood Grange as a thank you for their generosity and cooperation on hall rent and RV accommodations.
Treasurer Report was “filed for audit.”

SECRETARY - COMMUNICATIONS
>>>>> CONNECTING - with other Granges <<<<<<
Secretary’s Communication (see page 4) for other Grange events - provided later due to short meeting time.

COMMUNICATION (Secretary)
.>>>>>CONNECTING with STATE <<<<<
Oregon State Grange (OSG)

OCT 10, 2019 Correspondence from Master, Susan Noah, OSG Bonding Ins.

Community Grange recommended minimum is $5,000

3rd Quarter (financial) Report - due THURS 10/31…. NEED to APPROVE
Note: National Grange requests collect membership “date of birth” information - working with Medicare Supplement Insurer on possible demographics needed to find new benefits.
2nd TUESDAYS, 10:00 - Noon, Eagle Creek Grange, ADULT CRAFT CLASSES (see attached schedule...next classes NOV 12 and DEC 10).
DEC 15th (FRI), OSG Grange - Open House 1-4pm

SECRETARY Report (3rd Qtr ending 9/30/2019)
(In the 2nd Qtr w/Lifetime Membership credit income of $296.81, less $202.50 dues (for 18 members), developed a net credit of $94.31)
Q3-2019 Quarterly (financial) Report reported three (3) Regular meetings were held in the 3rd Quarter: (Membership attendance - omitted in report: July had seven (7) in attendance, August was nine (7) members and Sept. had seven (7) members.) We showed NO members had dues outstanding, the Grange OR Sec. of State Corp. filing ($50) is current and the Grange Membership roster was updated (with Birth Dates reflected on Membership Roster) and a copy included to OSG with the quarterly filing.
The Q3-2019 report reflected the following financial information:

18 total members in Q3 developed a payable of $ 202.50,
$1 was remit for Doug Femrite/new member,
Less 2nd Qtr credit bal ($94.31) = $109.19 Q3 dues.

Maplewood subordinate Grange Seal was affixed, and Q3 report signed by Master, Dan Keeley - Need to approve.

Don Sether moved to accept 3rd Qtr report, Kathie Femrite seconded, motion carried - voting sign of the order.

UNFINISHED PROJECTS (Dan Keeley)::

Grange (W-wall) windows have been primed - paint needed.
Grange (E-wall) windows paint to be stripped/scraped (carefully use heat gun), primed and painted.

Don Sether suggested this could be tackled in the Spring.

FOYER TILE FLOOR - Contractor cost estimate needed for flooring completion.
EAST-side ROOF Screws - still need short screws to be replaced with long,

NOTE: EXHAUST HOODS for over KITCHEN STOVES = OSG Matching Grant Program - in a future year..

FINISHED BUSINESS (Dan Keeley):

BALLROOM FLOOR SEALING/REFINISH done.
Grange Entry Ramp: Femrites painted and replaced non-skid surface.

COMMITTEE REPORTS

AGRICULTURE:
Don Sether reported State FFA had 115 competitions go to Nationals. AG debate team won with topic on HEMP. Horse judging came in first.

COMMITTEE REPORTS (continued)

COMMUNITY SERVICE (JoAnn Keeley):

Collecting winter clothing, blankets, etc - deposit in Grange donation box (found downstairs behind cupboard).

HALL RENTAL (Dan Keeley):

Four rentals are on the Grange Calendar (one renter in the wings today).

EDUCATION (Dan Keeley): No report
LECTURER (Sandy Shew): No report
LEGISLATURE (Dan Keeley): No report
MEMBERSHIP (Betty Chipps): No report

NEW BUSINESS
Treasurer - BILLS and RECEIPTS (Dan Keeley):

Receipt: Dan presented Vicki with ZUMBA rent check.
Dan expense receipts totaling $196.16 submitted for reimbursement ($150 was for red-lockers, obtained from Salvage Yard - placed in the women’s restroom and largely used by ZUMBA for participant storage.

Vicki moved to pay expenses presented, Don Sether seconded, motion carried (voting sign of the order).

NOMINATIONS and ELECTIONS
Roster of 2019 Current Officers and 2019-2020 Standing Committee Chairs was presented as template for nominations of 2020 Officers and 2020-2021 Committee Chairs. Dan Keeley had confirmed Mike Ellis would remain as Asst. Steward. Current Officers expressed willingness to continue their positions. Nominations were received for vacated positions and needed changes:

JoAnn Keeley for Steward: Don Sether moved and Betty Chipps seconded the nomination.
Sandy Shew vacated Pomona position, in favor of Lady Assistant Steward:

Don Sether moved and Kathie Femrite seconded the nomination.

Doug Femrite for Gatekeeper: Don Sether moved and Betty Chipps seconded the nomination.
Vicki Pounds for Executive Committee I:

Don Sether moved and Kathy Femrite seconded the nomination.

(DEFH) DEAF Awareness & Family Health position is “vacant” due to resigned former member.

With all Officer positions nominated and Standing Committee Chairs remaining in their nominated positions,
JoAnn Keeley moved to accept “members into positions” as read, Kathie Femrite seconded, motion carried (voting sign of the order). See attached Ballot

GOOD TO THE ORDER: (none)

NEXT Meeting (NOV/DEC combined) business:
SUNDAY, DEC 8th - Maplewood Grange: “NO” Potluck, Meeting 3:00pm (snacks OK).

Meeting Adjourned: at 3:32 pm by Dan Keeley.
Respectfully Submitted,

Betty Chipps, Secretary

SECRETARY - COMMUNICATIONS (Other Grange Events)

>>>>> CONNECTING - with other Granges <<<<<<
Clackamas POMONA Granges …

POMONA Meeting, OCT 26, 2019 (SAT) ... ‘yesterday’ - who attended: Garfield Grange, 10am Meeting, Noon - lunch $2, 1:00pm Lecturer’s Program with Pumpkin Contest: 33460 SE Divers Rd, Estacada.

2nd TUESDAYS, 10:00 - Noon, Eagle Creek Grange, ADULT CRAFT CLASSES (see schedule...next classes NOV 12 and DEC 10).

NOV 2nd (SAT), Beavercreek Grange: Pancake Breakfast, 8-11am, Age 13 and up $8, and $4 Age 6-12.
NOV 2nd (SAT), Springwater range, Estacada: Pancake Breakfast, $5
NOV 14th (THURS), Visitation to Sunnyside Grange, Clackamas, 6:30pm potluck, 7:30pm meeting.
NOV 16th (SAT), Springwater Grange, Estacada - play at 7:00pm: FLYER: “The Trouble with Harry.”

(sent via separate email)

NOV 23-24 (SAT-SUN), Boring-Damascus Grange, Holiday Craft Sale 9am-4pm.

DEC 7th (SAT), Beavercreek Grange: Pancake Breakfast, 8-11am, Age 13 and up $8, and $4 Age 6-12.
DEC 7th (SAT), Springwater Grange, Estacada: Pancake Breakfast, $5
DEC 7th (SAT), Fairfield Grange, Gervais, Craft Fair, 10am-4pm, FREE lunch.

>>>>> CONNECTING - with Community <<<<<<

NOV 11th (MON) Grangers … walkers or riders needed: Albany VETERAN’S DAY PARADE - 11am, “Bright Star, Brave Heart,” contact Patrick Dearth: soudad21@gmail.com or (541) 520-5383

0 Comments

September Minutes

9/22/2019

0 Comments

Maplewood Grange #662 general meeting was called to order at 3:13pm by Master, Dan Keeley, on Sunday, September 22, 2019.

Members acting Pro-Temp: N/A                    Guest(s) present: None                      Visitation: None
Roll Call (Secretary): ”*” indicates NOT in attendance.     ** Absentee Members
            Master:     Dan Keeley                                                             Steward: (vacant)
Overseer: Don Sether *                                              Asst. Steward:   Mike Ellis *
Lecturer:   Sandy Shew                                                            Lady Asst. Steward: (vacant)
Chaplain:   Kathie Femrite                                           Gatekeeper:   JoAnn Keeley
Secretary: Betty Chipps                                                          Pomona: Sandy Shew
Treasurer: Vicki Pounds                                             Ceres:      Judi Aus   *
Member:   Doug Femrite                                              Flora:       (vacant)
Member:   Laura Ellis *
Member:   Ken Fessler *
Member:   John Keeley *                                            Executive Committee
Members: Jack and Priscilla Weaver (Canby) **      #1 (vacant)
Member:   Adin Hester (California) **                                   #2 JoAnn Keeley
Member: Stacie Bernert (OR City) **                                    #3 Sandy Shew
Member: Joyce (Olivier) Urnaut (Sandy) **
Note: Resigned Membership: JoAnn Lee (OR City)
============================================================================================
*****      Members present: 7,   Guests: 0,   Youth: 0 *****                   (Mandatory – Quorum “7”)
(# #)        Member providing ‘quorum’ vote via telephone: N/A
________________________________________________________________________________________________________

PROPOSALS for MEMBERSHIP (Dan Keeley): None - presently. Dan is hopeful that Bill & Cindy Sanford (Chaps and Petticoats dancers) will want to be Grange members.

MINUTES (Secretary): August 25, 2019 minutes - not available.

TREASURER Report (Vicki Pounds)
Checking beginning balance (as of 8/26/19) was $14,721.16, Rental & Deposit Income $620, paid expenses totaled $605.01 (including Utilities $142.58, Open House expenses $52.60, Repair & Supplies reimbursements $193.83. and Security deposit refund $216), for an ending balance of $14,736.15.
- Hearing no comments, Treasurer Report was “filed for audit.”

COMMUNICATION (Secretary)
>>>>> CONNECTING with STATE <<<<<
Oregon State Grange (OSG)

SEPT 11, 2019 correspondence from Master, Susan Noah: OSG 3rd-Quarter (financial) Report (due 10/31).

>>>>> CONNECTING - with other Granges <<<<<<
Clackamas POMONA Grange

SAT., SEPT 28, 2019 Sandy Grange in Boring, Open House 1-4pm (celebrating 110 years), raffle, games, grange history shared and refreshments served.

SECRETARY REPORT (Betty Chipps): No additional report
FINISHED BUSINESS (Dan Keeley):

Siding project (West-wall): Dan has submitted the Matching Grant FINAL Report to OSG signifying

completion of the West-wall Siding Project (copy attached).

Dance Floor Refinish - completed: Floor oil sets in layers - should last one year, once fully seasoned.

UNFINISHED BUSINESS (Dan Keeley):

Grange Hall Window sills still need primer and painting. Don Sether volunteered to prime/paint (this week).
Dance Hall Bench Floorboards need sanded/painted (will use floor enamel).

COMMITTEE REPORTS

AGRICULTURE (Dan Keeley): No report
LECTURER (Sandy Shew): No report
LEGISLATURE (Dan Keeley): No report.
MEMBERSHIP (Betty Chipps): No report

COMMUNITY SERVICE (JoAnn Keeley):
Veteran’s Village new wish list includes winter clothes: find collection box downstairs, behind cupboard.

EDUCATION (Dan Keeley):
Dept. of Agriculture Extension Class included: grower training (Canby area) and worker product standards (on chemicals).

HALL RENTAL (Dan Keeley): Three Rentals are on the Grange Calendar.

OLD BUSINESS (Dan Keeley): (none)

NEW BUSINESS

ELECTIONS of Officers and Standing Committee Chairs will occur at October’s EOM meeting.
Treasurer - BILLS and RECEIPTS (Dan Keeley):

Receipts: $50 cash from 9/21/19 Open House BBQ.
Expense reimbursement to Dan of $1,420.37 (includes Dance Floor refinish costs of 1,357.37, Sandy’s 50-Year service-pin, and Open House (9/21/19) foods ($80 and approx. $28 in door prizes)

Betty moved to pay expenses, Kathie seconded, motion approved.

GOOD TO THE ORDER:

Quote: Democracy is the art and science of running the circus from the monkey cage. H.L. Mencken
ADVERTISING for future Open House events - Dan recommends:

Announcements in community news and Flyer to include: BBQ - $3/person,
Circulate announcement to Historical Society, and increase “word of mouth” advertising,

NEXT Meeting: SUN, OCT 27th - Maplewood Grange “NO” Potluck, Meeting Time ______ (to be decided)
.
Meeting Adjourned: at 3:37 pm by Dan Keeley. Respectfully Submitted,

Betty Chipps, Secretary

0 Comments

August Minutes

8/25/2019

0 Comments

Maplewood Grange #662 general meeting was called to order at 4:35pm by Master, Dan Keeley, on Sunday, August 25, 2019.

Members acting Pro-Temp:                Guest(s) present: None                      Visitation: None

Roll Call (Secretary):             ”*” indicates NOT in attendance.      ** Absentee Members
            Master: Dan Keeley                                                                         Steward: (vacant)
Overseer: Don Sether *                                                        Asst. Steward: Mike Ellis *
Lecturer: Sandy Shew                                                                        Lady Asst. Steward: (vacant)
Chaplain: Kathie Femrite                                                       Gatekeeper: JoAnn Keeley
Secretary: Betty Chipps                                                                      Pomona: Sandy Shew
Treasurer: Vicki Pounds                                                         Ceres: Judi Aus   *
Member: John Keeley                                                                        Flora: (vacant)
Member: Doug Femrite
Member: Laura Ellis *
Member: Ken Fessler *                                                          Executive Committee
Members: Jack and Priscilla Weaver (Canby) **                  #1 (vacant)
Member: Adin Hester (California) **                                               #2 JoAnn Keeley
Member: Stacie Bernert (OR City) **                                                #3 Sandy Shew
Member: Joyce (Olivier) Urnaut (Sandy) **
Note: Resigned Membership: JoAnn Lee (OR City)
============================================================================================
*****      Members present: 7,   Guests: 0,   Youth: 0 *****                   (Mandatory – Quorum “7”)
(# #)        Member providing ‘quorum’ vote via telephone: N/A
_______________________________________________________________________________________________________

Opening “Word of the Day” (from “Dear Abby”): If you want children to keep their feet on the ground, put responsibility on their shoulders.

PROPOSALS for MEMBERSHIP (Dan Keeley): None .

MINUTES (Secretary): July 28, 2019 minutes (emailed 8/25/19) were approved as presented.

TREASURER Report (Vicki Pounds)
Checking (as of 7/29/19) beginning balance was $13,491.75, Income totaled $4,527.50 (included OSG Matching Grant Funds $3,022, Rental & Deposit Income $1,340, Dues $115.50 and Clackamas Fair Theme Award $50), paid expenses of $3,298.09 (included Utilities $144.10, Grange Improvement Projects $3,042.99 [West-wall siding and windows], Security deposit refund $100 and Postage Stamps $11)),for an ending balance of $14,721.16.
Dan asked if any comments/corrections, hearing none, Treasurer Report was “filed for audit.”

COMMUNICATION (Secretary)
>>>>> CONNECTING with STATE <<<<<
Oregon State Grange (OSG)

July 24th Communication from Master OSG, Susan Noah: Matching Grant Application due 9/15/19

2ndQuarter (financial) Report - due WED, 7/31…. NEED to APPROVE

(w/Lifetime Membership credit income of $296.81), develops a net credit of $94.31 carried forward to 3rd-Quarter Report.

State Fair - Grange LOG CABIN August 24-September 2: volunteers needed - contact Susan Noah @ OSG.

>>>>> CONNECTING - with other Granges <<<<<<

Clackamas POMONA Grange Meeting: SEPT 28, 2019, Redland Grange Youth Dinner 6:00-6:45pm $5, Lecturer Program & Pie Auction follows with 5th Degree at 8pm.

SAT, SEPT 28, 2019 Sandy Grange in Boring, Open House 1-4pm (celebrating 110 years), raffle, games, grange history shared and refreshments served.
Beavercreek Grange Pancake Breakfast, OCT 6th, 8-11am, Adults - $7
Garfield Grange OCT 26th, 10am Mtg,, Noon - lunch $2, 1:00pm Lecturer’s Prog., with Pumpkin Contest

33460 SE Divers Rd, Estacada

>>>>> CONNECTING - with Community <<<<<<

Clackamas County Fair (& Rodeo) - August 13-17, 2019

- Won “Best Theme” at Grange Booth Display, $50 awarded …Congrats JoAnn!

Lifeline Screening - Friday, September 27th at Maplewood Grange, 8:00am - Flyer received by Dan.

SECRETARY REPORT (Betty Chipps):
Q2-2019 Quarterly (financial) Report reported three (3) Regular meetings were held in the 3rd Quarter: Membership attendance reported: April had six (6) in attendance, May was nine (7) members and June had six (6) members. We showed NO member dues outstanding, and the Grange 2018 Electronic IRS #990-N (ePostcard) filing was accepted.
The Q2-2019 report reflected the following financial information:

18 total members in Q3 developed a payable of $ 202.50,
$(296.81) LifeTime Memberships credit was applied, for an ending net credit balance of $(94.31).
An added $1.00 Initiation fee for new member, Doug Femrite (effective 7/1/19), was noted.

Maplewood subordinate Grange Seal was affixed, and Q2 report signed by Master, Dan Keeley - Need to approve.

Don Sether moved to approve 2nd Quarter report, Kathie Femrite seconded, motion carried.

FINISHED BUSINESS (Dan Keeley): West-wall Siding Replacement Project is completed.

UNFINISHED PROJECTS (Dan Keeley):

Vicki is chairing the Window Sills project: involves scraping, sanding and caulking of the window sills.
Dan will hook up the furnace to the fuel tank & take care of the storm windows, now that the West wall Siding has been replaced..

COMMITTEE REPORTS
COMMUNITY SERVICE (JoAnn Keeley): Thank you, Sandy, for your 50-years of service to the Grange.
Member donations from Keeleys, Sandy Shew, Don Sether and Betty Chipps to School Supply Drive is appreciated.

AGRICULTURE (Dan Keeley): No report
EDUCATION (Dan Keeley):
LECTURER (Sandy Shew): No report
LEGISLATURE (Dan Keeley): No report.
MEMBERSHIP (Betty Chipps): No report

HALL RENTAL (Dan Keeley): Four (4) Rentals are on the Grange Calendar.

Betty noted Portland Area Council of Sq. & Round Dance (PAC) hosts the OR Federation State meetings:

FRI, SEPT 6th: opens 6:45pm -10pm            Trails End Dance (to State weekend): clean-up and St. Mtg set-up afterwards
SAT, SEPT 7th (all-day)        Officer/Delegates meet 3-5:30pm, PAC Potluck: bring food by 5pm,
            Dance 7pm - 10:15pm (see Flyer), clean-up after & Set-up downstairs for SUN Mtg
SUN, SEPT 8th opens 8:00am, 9am - 12:30pm          STATE MEETING and clean-up after

HALL RENTAL (continued)

SAT, SEPT 21 (Set-up BBQ 3:30pm) - Grange Open House, 5:00-8:00pm

Dan provided a Flyer for the following event:

FRI, SEPT 27th - Life Line Screening will perform community (UltraSound, Heart rhythm and blood panel) screenings and testing for: Abdominal aortic aneurysm, Atrial fibrillation, cholesterol and diabetes.

OLD BUSINESS (Dan Keeley):
Open House is SEPT 21st - food is planned for 50 (+/-) people. POMONA Grange Master, Ed Luttrell, will present Sandy Shew her 50-year service pin.

NEW BUSINESS (Dan Keeley)

Treasurer - BILLS and RECEIPTS (Dan Keeley):
Expense reimbursement to Dan of $246,43 (includes Open House exp. $27.60, Service award: 50-yr Pin $25, Supply room door-hinges $6, paper supplies $187.83).

Doug Femrite moved to pay expenses, JoAnn Keeley seconded, motion approved.

Dan provided Grange contracts to Vicki confirming future Chaps & Petticoats rentals. Vicki reviewed and asked they be edited as follows: Round Dance rent $25, Mainstream $30, and 1st & 3rd Friday hall rent $60.
Insurance requires Renters provide liability coverage and name Maplewood Grange as “Additional Insured”

Regarding Chaps and Petticoats contracts:
- For 2019 - June 2020 dance season: finish the season - insurance language same as previous year.
- In SEPT 2020 - JUNE 2021 dance season: Additional Insured language for Chaps will be needed.

SEPT 13-14, Dance Hall Floor to be “refinished.” These steps will need to be taken:

THURS, SEPT 12: Curtains and Benches covered (after ZUMBA class).
FRIDAY, SEPT 13: Cancel ZUMBA class!

Preparation: take down curtains, cover benches in plastic and place plastic around main door.
Vacuum dance floor, next: SAND FLOOR.

SAT, SEPT 14: First step, vacuum sanded floor. Tackle: Floor Refinish Project!

GOOD TO THE ORDER: (Sick and Distressed)

Kathie Femrite is having Cataract surgery, as Chaplain, pro-temp volunteer may be necessary at next meeting
Betty will give Ken and Marie Fessler a phone call and specifically invite them to come to Open House BBQ on SAT, SEPT 21st - would be good to see them!

NEXT Meeting:
SUNDAY, SEPT 22, 2019 - Maplewood Grange: “NO” Potluck, Meeting 3:00pm (snacks OK).

Meeting Adjourned: at 5:__ pm by Dan Keeley.

                                                                                                Respectfully Submitted,

Betty Chipps, Secretary

0 Comments

July Minutes

7/28/2019

0 Comments

Maplewood Grange #662 general meeting was called to order at 5:00pm (delayed due to Ag field combining) by Master, Dan Keeley, on Sunday, July 28, 2019.

Members acting Pro-Temp: N/A    Guest(s) present: None        Visitation: None

Roll Call (Secretary): ”*” indicates NOT in attendance.     ** Absentee Members

    Master: Dan Keeley                     Steward: (vacant)
Overseer: Don Sether *                 Asst. Steward: Mike Ellis *
Lecturer: Sandy Shew                     Lady Asst. Steward: (vacant)
Chaplain: Kathie Femrite                 Gatekeeper: JoAnn Keeley
Secretary: Betty Chipps                Pomona: Sandy Shew
Treasurer: Vicki Pounds                 Ceres: Judi Aus   *
Member: Laura Ellis *                Flora: (vacant)
Member: Ken Fessler *
Member: John Keeley *                Executive Committee
Members: Jack and Priscilla Weaver (Canby) **    #1 (vacant)
Member: Adin Hester (California) **        #2 JoAnn Keeley
Member: Stacie Bernert (OR City) **        #3 Sandy Shew
Member: Joyce (Olivier) Urnaut (Sandy) **
    New Member: Doug Femrite                Resigned Membership: JoAnn Lee (OR City)
==================================================================================================
*****     Members present: 7,   Guests: 0,   Youth: 0 *****        (Mandatory – Quorum “7”)
(# #) Member providing ‘quorum’ vote via telephone: N/A
__________________________________________________________________________________________________

PROPOSALS for MEMBERSHIP (Dan Keeley): None

MINUTES (Secretary):
June 30, 2019 minutes have been emailed to members. Dan Keeley asked for any corrections or comments on the minutes - hearing none, the minutes stand as presented.

TREASURER Report (Vicki Pounds)
Checking beginning balance (as of 6/30/19) was $13,223.80, Rental & Deposit Income $450, paid expenses totaled $192.05 (included Utilities $156.47, exp. reimbursements $25.58, and Security deposit refund $10), for an ending balance of $13,481.75. Hearing no comments, Treasurer Report was “filed for audit.”

Vicki advised garbage rates are going up $2.17/month.

COMMUNICATION (Secretary)

>>>>>    CONNECTING with STATE <<<<<
Oregon State Grange (OSG)

July 3, 2019 Matching Grant Award Check for $3,022 received (ahead of Grange wall completion)!
OSG 2ndQuarter (financial) Report (due 7/31) - approval required.

July 24, 2019 correspondence received from Master, Susan Noah - acknowledged Members that took Degrees during OSG Convention at Molalla High School on Sunday, June 23rd:

- JoAnn Keeley took 1st-4th Degree, 5th Degree and the 6th Degree!
- Betty Chipps took the 6th Degree.

>>>>> CONNECTING - with other Granges <<<<<<
Clackamas POMONA Grange

THUR., June 27, 2019 POMONA Meeting at HARDING Grange, Estacada - Dan Keeley attended.

>>>>> CONNECTING - with Community <<<<<<
Clackamas County Fair (& Rodeo) August 12-17, 2019

Submitted, Monday, 7/22/19, Grange Booth Entry form and Ck#2072 to Canby Event Center, Ruth Gallaway:

AUG 17, Display Theme: “Farm Fresh, Hand Made, Home Grown.”

Doug Femrite asked if Grange prepared/served other foods at Clackamas County Fair - were burners and table(s) needed? Answer: no additional foods prepared during either event - only Display Booth folding tables needed.

AUG 17 - POMONA Cookie Booth (/time: 4-7pm, Volunteers: Dan/JoAnn, Kathie/Doug and Terry/Betty.
Telephone call from Ann Dickson, Pomona (503) 632-4512 - following-up to letter sent

Re: School Drive donation of supplies - Will Maplewood Grange participate?
Collection ends soon: deliver to Jackson School by 8/11, 12th St., OR City

OLD BUSINESS (Dan Keeley):

Maplewood FLYER: 9/21/19 Open House BBQ, 5-8pm

- BBQ food planned: HotDogs, Burgers, and Salmon Burgers.
- List of Other Foods - needed ... Betty will email.

PROJECTS UNFINISHED::

Grange Hall Water Test - Kitchen Sink: probably “Sump Pump” needs replaced.
BALLROOM FLOOR SEALING/REFINISH (Dan Keeley): Project on hold till after Siding project (W.wall)
FOYER TILE FLOOR - Project on hold till Fall.
EAST-side ROOF Screws - to replace short screws with long,
GRANGE ENTRY RAMP: Kathie Femrite has paint to apply on ramp railing.

- Will possibly replace non-skid strips on ramp also

EXHAUST HOODS for over KITCHEN STOVES (Dan Keeley): Project on-hold.

- Can target for OSG Matching Grant Program Funds another year.

FINISHED BUSINESS (Dan Keeley):
Siding project (W.wall) expenses totaled $3,042.99 versus Matching Grant funds of $3,022 received = $21 difference, plus Maplewood contributed $22.14/hr labor for 248 man-hours = $5,490.72, our contribution exceeded the match.

Dan will submit the Grant Report to OSG acknowledging completion of the West-wall Siding Project.

UNFINISHED BUSINESS (Dan Keeley):

JoAnn presented Grange Booth ideas - planning and rules were discussed. Meet August 11th at 9:00AM, to choose a site and set-up the booth.
Scraping, sanding and caulking work still needed on Grange Hall Windows - sills can be worked from inside the hall.

Parking Lot Wheel-Bumpers, removed due to splintering from wear, need to be replaced. It is likely the HOP fields will be taking down their poles (approx. 6-8 inch diameter) - and these can be used for the Grange parking lot.. Dan would like a budget amount for projecting maximum expenditure allowed. After cost projection was discussed:
Vicki moved to set $300 total for replacing parking lot bumpers, seconded, motion carried.

COMMITTEE REPORTS

AGRICULTURE (Dan Keeley): No report

COMMUNITY SERVICE (JoAnn Keeley):

School Supplies requested per letter received from Ann Dickensen, POMONA Grange

...bring supply donations to Clackamas County Fair (booth set-up) on August 11th (Horning Hall)
- JoAnn will deliver donated items to Jackson School in Oregon City.

2018 Community Service Report submitted to OSG - quite impressive for Maplewood (includes):

- Blanket/Quilt - two donation drives
- 4-H Camp School donation of $100
- Boy Scout Rummage Sale and Meeting space donated.
- (Silverton) Square Dance Youth hall donation (Feb, March, April months).
- Rental Housing Maintenance Service meeting donation.
- Zumba daily classes - discounted.
- Grange Open House BBQ - open to the public.
- Hall/Repair Maintenance - labor donated by members/renters..

EDUCATION (Dan Keeley): No report

HALL RENTAL (Dan Keeley):

Two Rentals on Grange Calendar were “no-shows” - $100 (cash) deposits were retained. Contract needs a cancellation stipulation: require one-month cancellation notice before rental date.

Upcoming Rentals (Dan Keeley):

SEPT 6, 2019 6:45 (open) -12:00pm Trails End Dance (preceeds State weekend): clean-up and St. Mtg set-up afterwards. Chaps and Petticoats: annual C&P Hall Event Insurance AND “Additional Insured” INSURANCE requirement to be checked out by Vicki.

“Additional Insured” wording is lacking on the Certificate of Insurance for Maplewood Grange. Betty will work with Marilyn Schmit to correct.
Ed Luttrell, Pomona Master, to attend & present Sandy’s 50-year Pin.
SEPT 7, 2019 (all-day) State Meetings & Potluck and Dance (see State Meeting Flyer)
SEPT 8, 2019 8am open, 9am - 12:30pm STATE MEETING, take down & clean-up till 2:0

LECTURER (Sandy Shew): No report
LEGISLATURE (Dan Keeley): No report
.
MEMBERSHIP (Betty Chipps):

Laura (&Mike) Ellis - $90 check (#2906) received for 2019 Grange Membership Renewal
JoAnn Lee (member of 38 yrs) - resigned (2018-2019) Membership

NEW BUSINESS
1. Treasurer - BILLS and RECEIPTS (Dan Keeley):

Receipts (Betty Chipps): Mt. Hope Farms/Laura Ellis, $40 ck (#1254) received for JULY Kitchen Rental.
Expense reimbursement: No additional presented.

2. Vicki awaits Chaps and Petticoats contracts from the Grange:

Beginning September 6, 2019 - June 2019, first Fridays and third Fridays Square Dance nights at $60/night.

Beginning September 15, 2019 each Sunday at the following times::

Negotiated $25 weekly rental fee for Round Lessons (12 weeks Cha-Cha lessons) 4:00 - 5:30pm
Confirmed $30 Mainstream Lessons weekly rental fee 5:30pm (set-up) -8:00pm (½ clean-up after),

3. SECRETARY REPORT (Betty Chipps):
Q2-2019, Quarterly (financial) Report (due WED, 7/31/19 to OSG), presented three Regular meetings were held in the 2nd Quarter - Membership attendance in April was six (6) members (with voting quorum obtained by phone polling to John Keeley), May was seven (7) members and June was six (6) members in attendance. There were NO dues unpaid and OSG was advised the IRS Form 990-N (ePostcard) was filed and acceptance was attached to this filing. The Q2-2019 report reflected the following:

18 total members in Q2 and “edits” for next Q3 report will net to 18 members as well, reflecting:
- long-time member JoAnn Lee “REQuested membership dropped, and

- a New Member, Doug Femrite, was gained

a Lifetime Membership credit income of $296.81, less an 18 total Member payable of $202.50, plus a $1.00 Add-member fee, develops a net credit of $93.31 carried forward to 3rd-Quarter Report.

Maplewood Subordinate Grange Seal was affixed and report was signed by Master, Dan Keeley - Need to approve.

GOOD TO THE ORDER:

Drop off School Supply donation(s) at Clackamas County Fair, Horning Hall on August 11th.
Oregon State Fair GRANGE BOOTH needs Grange volunteers. Entry/parking tickets are provided for a three-hour shift. Contact OSG to sign-up August 23rd - September 2nd.

NEXT Meeting:
SUNDAY, August 25, 2019 - Maplewood Grange: “NO” Potluck, Meeting 4:30pm (snacks OK).

Meeting Adjourned: at 6:05pm by Dan Keeley.

Respectfully Submitted

Betty Chipps
Secretary

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