Guest(s) present: (none) Visitation: (none)
Roll Call (Secretary): ”*” indicates NOT in attendance. ** Absentee Members
Master: Dan Keeley Steward: Felipe Gonzalez
Overseer: Don Sether * Asst. Steward: Mike Ellis * Lecturer: Sandy Shew Lady Asst. Steward: Katie Gonzalez
Chaplain: Kathie Femrite Gatekeeper: JoAnn Keeley
Secretary: Betty Chipps Pomona: Sandy Shew
Treasurer: Vicki Pounds Ceres: Judi Aus *
Member: Laura Ellis Flora: (vacant)
Member: John Keeley * Executive Committee
Members: Jack and Priscilla Weaver (Canby ) ** #1 Felipe Gonzalez
Member: Stacie Bernert (OR City) ** #2 JoAnn Keeley
Member: Adin Hester (California) ** #3 Sandy Shew
Member: Jo Ann Lee (OR City) **
Member: Joyce (Olivier) Urnaut (Sandy) ** >>>> Roll call has been taken =============================================================================
>>>>> Members present: 9, Guests: 0, Youth: 0 >>>> (Mandatory – Quorum “7”)
Opening Quip (Dan Keeley): "Success consists of going from failure to failure without the loss of enthusiasm."
PROPOSALS for MEMBERSHIP: (none)
Dan presented one correction to the 05/27/18 Minutes - under EDUCATION: Federal Court ruled that Education Department violated privacy laws when it defrauded students should read when students were defrauded.
Having no further corrections, the Minutes were approved.
Clackamas County - POMONA #1: Grange Newsletter ... available at: http://www.clackamasgrange.org
- Phone message received, from Ann Dickson (503-632-4512), representing Start Right School Supplies of Clackamas County (program for low income and foster children).
Oregon State Grange (OSG): June/July 2018 Bulletin - mailed directly to membership.
- 05/15/18 Correspondence from Susan Noah, OSG Master: IRS 990 e-filings due before September.
- 06/07/18 Correspondence from Susan Noah, OSG Master:
2. 2018 Q2 Quarterly Report credit/deduction: for 2017 income earned on LifeTime invested memberships.
3. 2018 OSG Matching Grant Program materials: submit beginning July but no later than 9/15/18.
National Grange: (special group discounts offers to Grange members)
- American Hearing Benefits (mailer circulated): for information call: 1-888-461-3209
- MetLife Auto Insurance (mailer circulated): Group Discount Code: BVN, call for quote 1-877-491-5089.
- The annual #990N (e-postcard) filing for 5/1/2017 - 4/30/2018 was accepted by IRS.
- Q2-2018 Quarterly Report was given: two Regular meetings were held in the 2nd Quarter (June - no meeting). Member attendance in April was seven (7) and May attendance was six (6) - though a quorum is 7 members, decisions did get made.
Maplewood reported 20 total-members (includes 3 members with dues outstanding). OSG was advised Maplewood's non-profit tax form #990N E-postcard was filed and approved. A credit on the Second Quarter Report represents income received for "lifetime" member invested funds in the amount of $56.05 and replaces the physical check mailed in past years. Second Quarter dues were $225 less $56.05 for total due OSG of $168.95. Check #2036 was issued, Grange Master's and Secretary signatures and Grange seal were placed on the Report.
There were no updates to the Membership List.
JoAnn Keeley moved to approve the 2018 Q1-Report, Kathie Femrite seconded, motion passed via "voting sign of the order."
TREASURER Report (Vicki Pounds):
Opening Balance: $8,163.40, expenses (3 bills) totaled $169.36 for an Ending Balance of: $7,994.04.
FINISHED BUSINESS (Dan Keeley)
- GRANGE CLEAN-UP DAY was SAT, June 16th and pizza was served for the lunch. The list of jobs/chores accomplished were: building exterior washed, lobby walls/woodwork and floor washed, bathrooms cleaned, windows washed, kitchen mats washed, most of the dining hall bench upholstery cleaned, rear entrance area walls/door/woodwork washed.
Remaining high priority jobs, to do this summer, can be found at: maplewoodgrange.org (refer to: Job List under "More" menu). Please confirm with Dan before tackling a project, so times can be coordinated around hall rentals.
- Matching Grant application for Building Siding was submitted to OSG this month, July.
- Heat pump protective screen replaced and fins straightened.
- KITCHEN: Vicki sanded-off peeling paint on (south-wall) kitchen cabinets and lined with shelving paper.
UNFINISHED BUSINESS (Dan Keeley)
Clackamas County Fair
- POMONA Cookie Bake is scheduled for the afternoon of FRIDAY, August 17th, from 4:00 - 7:00pm.
Clackamas County Fair:
- GRANGE Display Booth set-up, in the Horning Hall, begins 9:00 am, on SUNDAY, August 12th.
- Dan will update the wording on the white-vinyl "Maplewood Grange #662" backdrop.
- Vicki is preparing a DVD (with continuous replay) of community activities at the Grange.
- JoAnn will craft a "quilt-cover" for the Display Table. The table rim, of the cover, will reflect the
Theme: "Growing Grangers, Sewing Communities Together, Showing ..."
Sitting on the quilt center will be an aluminum "old-fashion" milk tin with the Grange emblem affixed outside and wheat sheaves inside.
From the quilt center will be five-wedges reflecting community activity in the Grange: Chaps & Petticoats, Mt. Hope Farms, Maplewood, Scout Troops, Zumba (and/or maybe Silverton youth).
- Betty, Kathie, Laura and Katie will meet at the Grange on August 1st, 7:00pm to craft the Poster Board that will wrap-around the milk-tin showing baby and youth footprints & handprints.
- Betty will prepare the Chaps and Petticoats section to the community table cover.
Grange projects - unfinished:
- (upstairs) LOBBY/FOYER Floor (Dan Keeley): A professional, Rick at Nagl's Flooring, visited (June 16th) and advised the synthetic wood-look flooring is expensive ($5/sq.ft.) for material that will hold up in a heavy-traffic environment. Additionally, such flooring must be kept at a relatively constant temperature and cost $3 to $4/sq.ft. to install the new floor - after the laborious cost of removing the existing tiles.
Recommendation was made to pursue "regrouting" and sealing" the existing tile in the Lobby.
- BALLROOM: Await the dry season to apply "no-buff" floor wax.
- (upstairs) Storm Windows Maintenance (Vicki Pounds): Progressing on project.
- Water Re-Test pending (Dan Keeley): Results of the water test: Bacterial test passed, Nitrate did not - normal is 10/ per Million - test came back 11.5/Million.
- Laura Ellis attempted to reach her Ag. (Food and Drug) contact and received no callback. Upon searching the internet, nothing was found regarding water nitrate levels for kitchen cooking.
- Dan Keeley will re-test come the dry season.
- Roof Repair (longer screws) - still pending.
AGRICULTURE (Dan Keeley): no report
COMMUNITY SERVICE (JoAnn Keeley):
Shall the Grange assist with donations for needed school supplies.?
If donating to King Elementary School at South End Road time-frame is 7/30-8/10/18. INFORMATION:
- Minimum school supply costs/per student is $50.
- Cash donations received all go school supplies - none to Administrative costs.
- Last year Clackamas County reported 1,400 students (K-12) were helped.
COMMUNITY SERVICE (continued)
Betty received a phone message, from Ann Dickson (503-632-4512), POMONA-Clarkes Grange, representing Start Right School Supplies of Clackamas County (program for low income and foster children): Ann asks if Maplewood Grange wants to participate this year (as we did last year) collecting school supplies? Time-frame closer to end-of-August.
A "School Supplies Donation Box" will be placed in the Grange Lobby/Foyer .
EDUCATION (Dan Keeley): no report
GWA (Grange Worker's Activities): (vacant)
HALL RENTAL (Dan Keeley):
Zumba is renting the upstairs once daily M-F at 6:00pm - Dan asked if any problems had been encountered. Vicki reported lights were left on occasionally.
NOTE: After the meeting, a walk of the upstairs floor by Dan, JoAnn and Betty found numerous issues - addressed to renter in an Email dated July 23rd.
LEGISLATIVE (Dan Keeley): Dan is following the Health Care reform legislative discussions.
Universal access to healthcare has morphed into Medicare for All (or) "Single Payer Health Care" (government as sole insurer of health care).
Statistics (for 2017) were:
- Less than 400 insureds received premium subsidies at the $25,000 annual-income level.
- Average premium subsidized was $138/person.
- 9-1/2 percent of insureds received Health Ins. subsidies.
LECTURER (Sandy Shew): no report
MEMBERSHIP (Betty Chipps): no report
VETERANS (Sandy Shew): no report
YOUTH (Betty Chipps): no report
1. Treasurer - Bills/Receipts:
Receipts (Dan Keeley): (none)
Light Fixture: $ 7.49
Mower Solenoid Fuse: 4.83
Hardware Cloth (around heat pump): 15.12
Pizza (Grange clean-up day lunch): 29.00
"Weebly" Web-page renewal (effective 7/8/18): 49.00
Dan Keeley - TOTAL: $105.44
JoAnn moved to pay the bill reimbursements, Betty seconded, motion carried.
NEW BUSINESS (continued):
2. Grange Rental and RV Dry-Camping APPROVAL for SEPT. 21-22, 2019
On July 2nd, Betty showed the Grange facilities to Janet and Roy Bellcoff, members of the Portland Area Council (PAC) of Square and Round Dance Clubs. Objective was to locate a venue (in the Portland area, near the I-5 corridor) for the September 2019 State meeting of Oregon State Federation of Square and Round Dance Clubs (OSFSRDC) to be hosted by PAC...schedule (below):
Field parking is needed for RV Dry-Camping overnight on:
SAT, 9/21/2019 (open 8:00am) - PAC hosts OR Federation State Meeting, luncheon and PM Dance,
SUN, 9/22/2019 (open 8:00am-Noon) - PAC hosts OR Federation Breakfast & AM "Trails-End" meeting.
Discussion: What should the "weekend" rental rate be for OFSRDC (a non-profit organization)?
INFO: Normal (daily) rate is $250 (on floor), $350 entire hall.
Betty suggested for this "one & 1/2- day" event the Grange offer a rental rate of $350 plus an RV space dry-camp rate (to be determined by OFSRDC). After further discussion Dan OK'd an offer of $350 rental, plus RV space rate (tbd) and garbage not to exceed the refuse bin (no overflow of debris).
3. Oregon State Grange (OSG) requests pictures of granges and activities for posting in the OSG Bulletin. Please submit pictures to Dan for submission.
4. Business Cards: Dan would like to order business cards for the Grange (very convenient for communication and promoting rentals). Vicki suggested designing your own through Avery (online option), match their business card stock number and print your own as needed (stock supply approx. $14). Laura has used Vista Print, as well.
5. NW side of Grange - paint is peeling (approx. 700 sq. ft. per side). Felipe volunteered to help to paint on Fridays. Kathie asked whether Grange had plans to paint the stair railing? Dan suggested "Hammerite" product was good for railings - Kathie volunteered for the project.
6. Candidate or Political (debate) Rentals: Dan asked if such rentals (which offer community awareness) should be fee-based or no-fee rentals? Friends of French Prairie did sponsor previous candidate event in April. Dan, as Rental Chair, would like to standardize such events (for ease of future rentals), thus do we charge at all or charge $100, or what? JoAnn asked who cleans the halls after? After discussion, Katie moved to allow discounted fee rental of $50, with required Certificate of Insurance and appropriate cleaning fee, JoAnn seconded, motion passed - voting sign of the order.
7. Open House Planning: Sunday, September 23rd is the Grange Open House. Arrive at 3:00pm to help set-up.
Format will be: Meeting 3:30pm, BBQ 4:30pm, 5:30 (upstairs) Intro to Square Dance.
JoAnn will prepare Flyers. Dan asked how shall we advertise and/or who do we invite? Suggestions:
Laura Ellis suggested we post the Flyer on FaceBook.
Other FB options: Aurora Now, Canby Now, Donald Now, St. Paul community FB.
JoAnn will list an article in the local - Newspaper's "Community Events" section.
Betty will post the Flyer at Canby and Aurora's American Legion Halls
Open House Menu was discussed: (see separate attachment)
8. Maplewood Grange FaceBook: Laura volunteered to become the Maplewood Grange "Admin" user and take on FaceBook updates for the Grange.
NEW BUSINESS (continued):
9. Grange Member Fellowship Interests: Dan suggested the following fellowship ideas:
- Canby, Slice of Summer at Waite Park
- Springwater Grange Ice Cream Social
- Aurora Concerts
- (other suggestions): No other planning ideas offered.
GOOD to the ORDER:
- Grange Display Booth SET-UP is August 12th at 9:00am - meet at the Horning Hall at Canby Fairgrounds.
- Grange OPEN HOUSE is September 23rd, beginning 3:30pm Meeting, 4:30pm BBQ, 5:30pm Community Intro to Square Dance (for those interested).
Next Meeting: SUNDAY, 8/26/18- 3:30pm Potluck, 4:30pm Meeting
Meeting Adjourned: at 6:40pm.