March Minutes4/25/2021 Maplewood Grange #662 general meeting was called to order at 4:40pm, by Master, Dan Keeley, on Sunday, March 28, 2021.
Members acting Pro-Temp: (n/a) Guest:: Bill Sanford, Chaps & Petticoats Visitation: None Roll Call (Secretary): * indicates NOT in attendance. ** Absentee Members Master: Dan Keeley Steward: JoAnn Keeley Overseer: Don Sether * Asst. Steward: Mike Ellis * Lecturer: Sandy Shew Lady Asst. Steward (LAS): Sandy Shew Chaplain: Kathie Femrite Gatekeeper: Doug Femrite Secretary: Betty Chipps Pomona: Sandy Shew Treasurer: Vicki Pounds Ceres: Judi Aus * Member: Laura Ellis: * Flora: (vacant) Member: Ken Fessler * ‘New’ Member: Roberta Elders Executive Committee Members: Jack and Priscilla Weaver (Canby) ** #1 Vicki Pounds Member: Stacie Bernert (OR City) ** #2 JoAnn Keeley Member: Joyce (Olivier) Urnaut (Sandy) ** #3 Sandy Shew Pending: Draping of the Charter for: Adin Hester (Cottonwood, CA) Member: APR 1,1961 - until ‘deceased’ OCT 5, 2020 ======================================================================================= ***** Members present: 8, Guests: 1, Youth: 0 ***** (Mandatory – Quorum “7”) __________________________________________________________________________________________________ PROPOSALS for MEMBERSHIP – Christina and Alessandra. Both are focused on Zumba and are interested in becoming Grange members, much like Chaps and Petticoats members once did – in order to preserve the Grange as a rentable space, it was a necessary condition to become grange members, and take responsibility (the Grange will not run itself). MINUTES (Secretary): Minutes from February 28, 2020 general meetings - in progress. COMMUNICATIONS (Secretary) … see last page SECRETARY Report (Betty Chipps) – will be duly presented at the April grange meeting. TREASURER’S REPORT (Vicki Pounds): Ending balance, as of March 28, 2021, in Columbia Bank checking account is $10,557.71. There being no further comments, the report was “filed for audit.” Treasurer - BILLS and RECEIPTS presented: - Stanley Steamer bench cleaning (upstairs & downstairs) $ 432.00 - Payable to Country Financial for Liability/Fire Comm’l Pkg (April 2021-2022) $2,422.00 Note: Insurance has gone up ($305) - increase due to big payouts on fire damage last year. Betty Chipps moved to pay the bills, JoAnn Keeley seconded, (Dan called for questions - none), motion passes. COMMITTEE REPORTS HALL ( Dan Keeley): One rental last month (FEB 26th) for magic show rehearsal Note: Scott Anderson, Portland Magician, will be happy to do the Grange re-opening event. The Septic tank project is waiting for Matching Grant status - though operational for now. Clackamas County will issue a permit if ‘own-labor’ is used for tank installation. OSG Matching Grant submitted (over 40 hrs) – status should be known by 5/31/21. PROJECTS - PENDING in priority order (Dan Keeley): Remodeling cleanup, ramp handrails need secured Mower shed: structurally complete–needs paint + a door (enamel painted). Trim flashing below to ground. Rear yard – In progress. Moles need to be trapped – Does anyone have mulch? Septic tank needs replaced–chosen as MATCHING GRANT project, $5,000 application-submitted to OSG. - Nitrates in well water were the tip off to the problem. Uncovered tank: found rusted out - to be replaced. Parking bumpers need anchored - Summer 2021 project Ped path to front door needs pea gravel - Summer 2021 project Front doors are coming apart at bottom, need glued and painted. Entrance porch needs refinished Dance hall floor will need re-oiled for 2021 Northeast side roofing screws Kitchen and dining hall floors need refinished Kitchen needs exhaust fan PROJECTS - COMPLETED: Dance hall seating upholstery has been cleaned by Stanley Steamer (upstairs & downstairs). New rugs in front entry - Complete, thank you, Vicki AGRICULTURE: (Dan Keeley): FEB Ice-Storm eliminated 8-acres of Hazelnut trees on Keeley’s farm and did considerable damage industry wide. HB 2358 AG workers overtime rules – restricts AG workers time to 40 hours or pay time +½ (OT). Currently AG workers are exempt from OT. COMMUNITY SERVICE (JoAnn Keeley): The Meridian Road Cemetery needs maintenance volunteers and would benefit the community. JoAnn talked with the guy, Tad Lewis, today. JoAnn will schedule. EDUCATION (Dan Keeley): Vaccinations of ‘willing’ teachers and school staff are mostly complete and schools are in the process of reopening for in person instruction. LEGISLATIVE (Dan Keeley): State Grange Legislative Committee meeting is April 18th, 2:00 PM via ‘Zoom’ To attend, Email to OSG John DeHaas, Government Affairs chair: [email protected] email I have is [email protected] HB 2560 – Legislation to require continuation of public broadcast/participation via ‘Zoom’ for legislative meetings. Allows remote accessibility to meetings and facilitates oral/written testimony from the public. Those in support of House Bill: State Grange, Farm Bureau, 1000 Friends, and more. MEMBERSHIP Report (Betty Chipps) As of today, Maplewood Grange reflects 17 Total Members, (of which 4 members need dues reminders... Betty will follow-up). POMONA REPORT (Dan Keeley): Next Clackamas POMONA meeting will be APRIL 25th, 1:00 PM, via ‘Zoom’ To attend, contact: Don Kingsborough (503) 636-2544 (or) email: [email protected] UNFINISHED BUSINESS
NEW BUSINESS 1. FIRE CODES – In an effort to pin down what our official occupancy would be, Dan researched fire codes. We have some major Problems: Front door - OK (has correct hardware).
Betty inquired - Grange being old and built under old standards, are we required to upgrade to modern codes? Dan replied, some changes needed (upgrades for safety). Cost and/or Solutions:
- Adding a doorway to the outside from the basement plus a concrete ramp up to the ground is going to be extremely expensive. Is it even worth pricing?
Betty moved to set a budget of $500 for ‘engineer’ to inspect/advise or bring Grange up in Fire Code, Kathie Femrite seconded, motion passed. NEW BUSINESS – 1. FIRE CODES (continued) Regarding the above Solutions (points a & b, above) – Bill Sanford, can be a resource. Bill works for the Portland Post Office, they start renovation in June – he can possibly get entire doors (complete with panic hardware). Bill also has ‘batter boards’ he will offer for our renovations. DISCOVERY – TO DO’s: Master, Dan Keeley, will research/pursue additional avenues and/or upgrades:
More information – 2019 FIRE CODE NOTES & REQUIREMENTS FOR EXISTING BUILDINGS
2. RENTAL OPENING – (Commercial Rental discussion, assuming Fire Codes can be put off, for now). Currently the State’s risk level for Clackamas County is Moderate. 50% occupancy is allowed for social events as long as masks are worn, separation is maintained, ventilation is adequate and the area is cleaned and disinfected first. Zumba – Is Maplewood willing to make sure Zumba participants follow the rules? Rules are: NO selling of food, wear masks indoors, physical distancing, adequate ventilation, area cleaned before AND after use, and use of Sign-In Sheet, per event.
Discussion: Under Moderate Risk (50% capacity), non-contact, social-events are reasonable as long as COVID guidelines are observed/enforced – Maplewood maximum capacity to be defined. Ultimately, it all comes down to the Grange being responsible - thus enforcing renters to be responsible. Dan will create a Sign-In Sheet (in English and Spanish) with defined conditions and require, at each event, attendees to sign and acknowledge the Waiver. NEW BUSINESS (continued) 2. RENTAL OPENING (continued) Bill Sanford asked: For Chaps and Petticoats square dancing, we needing to wait until State regulations allow contact, is that correct? Dan agrees – square dancing is a contact sport. JoAnn moved to resume rentals for non-contact sports (bases on maintaining State COVID rules), Betty seconded, motion carries. Bill Sanford interjected: On the question – Can a Vaccination Pass be required (before attendance)? Airlines are the first ones venturing to make vaccination passports required. 3. PROPOSAL for MEMBERSHIP (Dan Keeley) – Chrispina did not attend today’s Grange meeting because she did not have an Interpreter who could come. Dan posed this question: as long as a person can communicate, is the Grange willing for them (Chrispina and Alessandra) to join the Grange? As members, they, too, are open to existing liability and are responsible to enforce the COVID mandates and Grange requirements. INFO: In addition to being Zumba focused, Chrispina (and family) have been active in improving the Grange as evidenced by the volunteer participation in 2019 replacing the exterior siding on the West wall and during the COVID season 2020 with clean-up after the Grange foyer and rear entrance were renovated. Though not in attendance, Dan asked: is the Grange willing to consider Chrispina and Alessandra, as members, into the Grange? In that Chrispina and Alessandra are interested in joining the Grange, and given no further discussion: Betty Chipps moved to approve Chrispina and Alessandra as Members into the Grange, Kathie Femrite seconded, voting was unanimous. GOOD TO THE ORDER: (None) NEXT Meeting: SUN, April 25, 2021 - Maplewood Grange at 4:3 0pm. Meeting was adjourned, by Dan Keeley, at 6:50 pm. Respectfully Submitted, Betty Chipps, Secretary Comments are closed.
AuthorBetty Chipps, Secretary. Edited by Dan Keeley Categories |
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