Maplewood Grange #662 general meeting was called to order at 4:40pm, by Master, Dan Keeley, on Sunday, April 25, 2021, with the “Opening of the Grange” reading.
 
Members acting Pro-Temp:   Dan Keeley, Chaplain; JoAnn Keeley, Gatekeeper
Guest(s):  None          Visitation:  None

Attendance:    Members present:  7
Dan & JoAnn Keeley, Don Sether, Sandy Shew, Betty Chipps, Vicki Pounds, and Roberta Elders.                                                                                                          


PROPOSALS for MEMBERSHIP   (none)

MINUTES  (Secretary):  Minutes from the February 28,2021 and March 28, 2021 general meetings were presented for approval. 
Don Sether motioned to approve February and March Minutes, Sandy seconded, motion carries - Voting Sign of theOrder (VSO).

COMMUNICATIONS  (Secretary)   See last Page


SECRETARY REPORT (Betty Chipps):
Q1-2021 Quarterly (financial) Report, ending 3/31/2021, developed an adjusted payable due OSG of $156.25 -  report as follows::

• Dues for 17 total members this quarter ($45 dues/4 qtrs = $11.25 per member) is $191.25, less $35 overpayment from Q4-2020 (adjusted per Vicki Pounds) equals $156.25 payable.
• (3) Regular meetings were held in the 1st Quarter:
• Membership attendance each meeting:  JAN 24-seven (7), FEB 28 eight (8) and MAR 28-eight (8).

• answered:  Has the Grange secured bonding for 2021 year?  YES
• answered:  Have you done an Audit for 2020 Year?  YES
• Date Report approved:  4/25/2021

 
Maplewood subordinate Grange Seal was affixed and  Report was signed by Secretary and Master, Dan Keeley.

Don Sether moved to approve the Q1-2021 Report (as adjusted), JoAnn Keeley seconded, motion passed (VSO).
 
 
TREASURER’S REPORT (Vicki Pounds) 
Opening balance was $10,557.76, Ending balance, as of Sunday, April 25, 2021, in Columbia Bank checking account is $7,838.00.   (Major expenses included $2.442 Country Insurance annual premium and Stanley Steamer cleaning  $432).
 
Dan called for comments regarding the Treasurer’s Report, hearing none, the report was “filed for audit.”
 
Treasurer - BILLS and RECEIPTS presented:
-  Dan submitted Mower-Shed expense for Primer Spray Paint  $4.00
Don Sether moved to pay the bill, Betty Chipps seconded, motion passed VSO.
 
OLD BUSINESS
Draping of the Charter for:  Adin Hester (Cottonwood, CA)   - Member:  APR 1,1961 -  OCT 5, 2020.
 
COMMITTEE REPORTS
 
HALL ( Dan Keeley) - Two business rentals on the books & several more party rentals turned down.
- Mower shed is complete.  Thanks to Vicki for the paint job.
- Remodeling cleanup–handrails still need secured unless the ramp is removed.
- Septic Tank & Drain Field project - OSG-Matching Grant has been awarded for $4,940 (which almost covers materials).  If  Fire Codes are tolerable, financially, the project will be a go.

Acceptance of the Grant, requires member approval - see UNFINISHED BUSINESS
 
PROJECTS - in priority order (Dan Keeley):
Mower shed – Complete
Rear yard  - In progress, moles need trapped, anyone have mulch?
Septic tank needs replaced - Summer 2021 project
Parking bumpers need anchored - Summer 2021 project
            Ped path to front door needs pea gravel - Summer 2021 project
Front doors are coming apart at bottom, need to be glued and painted.
Entrance porch needs refinished
Dance hall floor will need re-oiled for 2021
Northeast side roofing screws
Kitchen needs exhaust fan
Kitchen and dining hall floors need refinished

AGRICULTURE  (Dan Keeley) 
The Preserving Family Farms Act of 2021, in Washington D.C., sponsored by Reps. Jimmy Panetta (D-Calif.) and Jackie Walorski (R-Ind.),  modernizes the special use valuation provision of the estate tax. This valuation allows property to be appraised as farmland rather than its commercial development value when determining estate taxes. Farm and ranch families who choose to use the special use valuation commit to continue operating their farm or ranch business for 10 years.  If they stop farming or ranching, sell the farm or ranch outside of the family, or change the use of their property, they must repay the forgiven estate taxes.

Also, southern Oregon is in an extreme drought situation.  For example the Talent Irrigation District's (TID) entire water system stores a total of 115,800 acre-feet of water, and this year, the district announced it is at 16% capacity, causing a delayed start and an early cut-off for farmers this season. Klamath county is even worse.
 
COMMUNITY SERVICE  (JoAnn Keeley):  
1.  Collecting Summer Clothing for Portland Rescue Mission.
 
2.  Collection Winter Clothing for “Keep Oregon Warm”  Grange Youth fundraiser
 
3.  Cemetery on Meridian Road, Aurora, - JoAnn met with Tadd Lewis, Caretaker (his Grandfather was the previous Caretaker) and met the old lady in the brick house (2nd mailbox on Meridian Rd)  behind the cemetery.  Tadd will mow and has plans to weed spray the grounds - Dan/JoAnn have plans to get rid of the Birch Tree on the South-side of cemetery - Grange mission is to beautify the headstones and the grounds.
 
 
A date of May 5th was chosen for cemetery clean-up beginning approx. 1:00pm. 
JoAnn’s is also available 5/26 and 5/28. 
BRING:  Personal gear:  hat, sunscreen, rawhide gloves;  water.
Tools include:  wire brush, flat shovel, rake, pruner(s), 5-gal buckets, vinegar for headstones.

EDUCATION (Dan Keeley):   Schools are open!  Watch for kids and busses.  So far Covid 19 controls appear to be effective.  No major school based outbreaks.
 
LEGISLATIVE (Dan Keeley):
The State Grange legislative committee meeting was April 18.  Grange is tracking several bills and is particularly interested in promoting HB 2560A, requiring continued remote (Zoom) access to legislature.
            We need one more push in the Senate to get HB 2560A across the finish line.
HB 2560A will be heard by the Senate Housing & Dev't Committee on TUES, April 27, at 1:00 pm. 
You can help in three ways:
1.  Submit written testimony.  It must be submitted the day before the hearing — by Monday, April 26 by 1:00 PM. 
Go to OLIS (OR Legislative Info. System) select the 4/27/2021 meeting date to find our bill.
2.  Register to testify live, remotely (you can do this even if you've submitted written testimony).
Go to OLIS online.
3.  Contact your senators!
 
MEMBERSHIP Report   (Betty Chipps)  – see Page 6

POMONA REPORT   (Dan Keeley):  Meeting is via Zoom on the 24th of April at 1:00pm
 
TABLED  BUSINESS
Group photo for website:  ** PLAN PICTURES for Next Meeting **
 
Bike rodeo – Dan is unable to pursue (septic tank and fire code issues take priority)..
If someone else wants to pursue, N. Marion Schools would include a plug in their school newsletter.  Coordinating with Aurora Colony Days and/or Hubbard Hop Festival would be a good idea, also.
 
UNFINISHED BUSINESS
Aurora Fire Department has determined that NO radio relay system is required.
 
Our Septic system replacement Grant application has been awarded $4,940.  We need to officially accept the Grant and plan the project.   We will also need an Excavator to lay the lines.
Don Sether moved to accept the Matching Grant of $4,940 in one lump-sum, Betty Chipps seconded, motion carries, VSO
 
A call with the Fire Marshal’s office resulted in the following:
(INFO:County Building code does NOT deal with stoves, instead would be Aurora Fire Marshal)
 
Two exits required for more than 50 people allowed downstairs
For moveable chairs (folding chairs) 15 square feet required per person. 
For “booth seating” where seating is more or less fixed two feet of seating required per person. . . Aurora Fire Marshal makes the call of which standard applies.

Our ramp would not qualify as a legal exit but could probably remain.  To determine for sure would require applying for a building permit or officially asking the question directly, possibly resulting in an order to remove the ramp.
 
A second exit from the basement could be cut into the wall, where the Chaps & Petticoats supply cabinet is, with a block stairway and retaining wall leading up to the parking area. 


Question:  How much would we be willing to spend to build such an exit and preserve the ramp down into the basement?
Answer:  To up the basement number from 50 people to possibly 95 would, likely, require:

1. Taking out the Ramp
2. The block Staircase to get up to the ground would take approximately $7,000.

 
Additionally, Dan spoke with WINONA Grange - they invite the Fire Marshal’s inspection every other year.   One inspection required their curtains and stage drapes be fire-proofed, a $500 expense.
 
A  poll of members was taken and majority agreed to invite the Aurora Fire Marshal to inspect the Grange.
 
 
2019 FIRE CODE NOTES/REQUIREMENTS FOR EXISTING BUILDINGS
Grange is occupancy A2 downstairs (95 people), A3 upstairs (150 people)
15 sq. feet per person maximum occupancy – For grange this comes to 160 persons in ballroom
Radio responder system required for basement –unless waived by fire dept.
Illuminated exit signs for egress doors – probably OK
Panic hardware for egress doors – Need at least backdoor done
28” minimum door width - OK 
50 persons per foot of door width - OK
Two exits from each occupancy – Could be OK
Stairs – Max. 8 ¼” rise per tread, Min. 10” run per tread - OK
Handrails on stairs and ramps – one side between 30 and 42 inches high - OK
Ramps – 10% maximum slope - NOT to CODE (our ramp is 22%)
Maximum distance for fire escape – 75’ - OK
 
NEW BUSINESS  (Dan Keeley)
 
1.  Registrations for Oregon State Convention - Enterprise, OR (SAT June 19 - THURS June 24, 2021)  
-  Committee Preferences (due by May 15th)
-  All Registrations, in person and Zoom (due by June 1st)


Don moved to allow $200 traveling expense (for up to two Delegates) for attending State Convention at Enterprise, OR, Betty seconded, motion carried, VSO (though two opposed).

2.  Goodie Basket Donation(s):  supports OSG Youth Travel Fund - $1 each Ticket
- due OSG by June 10th, DRAWING at NOON, June 23
 
Betty Chipps moved for Maplewood to Donate $20, for  purchase of 20 Goodie Basket Tickets, Don Sether seconded, motion passed.
 
 
GOOD TO THE ORDER:               Thought for the month (Dan Keeley)
“Being offended is the natural consequence of leaving one's home.  Get over it!” 
(Fran Leibowitz, New York author)



NEXT Meeting:  (SUN)  MAY 23, 2021     at Maplewood Grange, Time:  4:30pm

Meeting was adjourned, by Dan Keeley, at 5:57 pm, with the “Closing of the Grange” reading.            
 
                                                                                                            Respectfully Submitted,
 
                                                                                                            Betty Chipps, Secretary
           
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Clackamas POMONA Grange - MEMBERSHIP Training                        MARCH 09, 2021
As Reported to:  MAPLEWOOD Grange (by Betty Chipps - April 25th)                                                             


Attended the April 9,2021 POMONA ‘Zoom’ Membership meeting.at 7pm, led by Ed Luttrell, (retiring POMONA Master (Clackamas County Grange) - Eight (8) were in attendance:

• Maplewood Grange:  Dan Keeley,  Betty Chipps

• Molalla Grange:  Don & Susan Sether; Ernie & Sandra (plus one other) Winterton
• Scholls Grange: Toniann Perry 

TOPIC  was:  “How To Meet Member’s Needs”
 
The Grange has been in existence for one-hundred (100) years!! 
Ask your members:  Set the Stage!

1. Is the Grange important, any more?
2. What are we doing that is important to you?

 
What Makes a Member?  One who pays dues, attends meetings, and hopefully volunteers their time.
 
Why do we lose members?

1. Conflicts of time:  School activities, personal circumstances and family needs,
2. Death,
3. Conflicts between members,
4. Lack of Value - did they feel valuable?
5. A member’s needs change:  Ask the question were their needs met?  Listen

 
How to Retain Existing Members?  Fill their need(s) ...make them feel a part of the group.
1.  Communicate.  Communication forms: 
a.)  Emails (takes a response),
b.)  Website (needs traffic referrals),
c.)  Newsletter (informs - maybe publish every other month).
2.  Get them involved (appoint tasks),
3.  Define their passions - what are their interests/expertise?
4.  Define their schedules - how active do they want to be? 
 
Why do so few members recruit others?
1.  Lack of training,
2.  Lack of belief (in the importance of the Grange).

How do we get educated?  Recommendation:  Invite and Welcome!
1. Ask POMONA or State Grange to aid in training.
2. Schedule a Subordinate Grange Class:  i.e. General Leadership Training  (can be 20 min - 1 hour)
            - Invite other neighboring granges (connect with granges, too)
 
 
Betty Chipps, Membership Chair
MAPLEWOOD GRANGE
 
 
 
 
 
COMMUNICATION  (Secretary)
                                                                                               
>>> OREGON STATE GRANGE <<<                  
OLD BUSINESS -- Scholarships are offered through OSG -- deadline:  to OSG by 5/01/21.

• Charles E. Spence Scholarship Fund - application for college/school funds.
• OSG-GWA Scholarship Application:  scholarship check will be made payable to college/school, Student must carry min. 12 credit-hours in the term you request funding for.
• Mary Helen Sauter Ramm-Memorial Scholarship: min.$250 - awarded to Female student only.
• Marcel “Muzzy Mandel - Memorial   Scholarship (OSG Foundation award):
  - grange member or a child/grandchild of grange member may apply,
  - used toward undergraduate work while attending any institute or post-HS education

OSG Matching Grant AWARD of $4,940 from Susan Noah, OSG Master, letter dated 4/13/21:
- Acceptance Agreement (approval, signature & affix seal)         - Grant Year:  7/1/21-6/20/22

OSG-Convention is June  19-24, 2021 in Enterprise, OR (Wallowa County), letter dated 4/13/21:
- PRE-Registration Form  (Mail before JUNE 1st AND enclose check)  -- Lodging suggestion provided.
- Approval for Subordinate Grange DELEGATES (affix Seal)  -- deadline best by MAY 15th, latest JUNE 1st.
- Committee Assignments (to OSG before MAY 15th)
- Memorial Report - honoring deceased State Officers:  (Mail before JUNE 1st)

DISTRICT #6 - OSG Youth and Young Adults, correspondence dated April 6, 2021
- GOODIE BASKET RAFFLE Fundraiser - Ticket $1  (approve Maplewood donation $20 = 20 tickets)  
- 30 GOODIE BASKET TICKETS remain - for individual sale (return ticket + money to Betty Chipps)
- Subordinate Granges or individuals can donate entire basked (or) items for the basket - contact Dumolts

“KEEP OREGON WARM” sponsored by Western Region - OSG Youth and Young Adults:   
- Collecting (at Enterprise Convention) WARM clothing for d i s t r i b u t i o n  to the less-fortunate in DISTRICT 6
- For more information contact Dumolts: JC (503) 509-2228 -- Christy (503) 929-6740 -- osg.youth@gmail.com
>>>Clackamas POMONA GRANGE<<<   JULY 24th - POMONA Gr. Mtg    Where:  Sandy
 
>>>Clackamas SUBORDINATE  GRANGES <<<

• Every 1st SAT (MAY 1, JUN 5)  BEAVERCREEK Grange serves Breakfast 8-11am:
  -  Adults $10, ages 6-12 $5, under age 6 - Free.
• (MAY 2, 16th & 30th) REDLAND Grange - Farmers Market, 10-3 (COVID mandates observed)
• (MAY 9) BEAVERCREEK-Mothers Day Breakfast (8-11 AM)
  
  
  

>>> COMMUNITY<<<
Veterans Transitional Housing Project:  Ongoing DONATION-Household Supplies   
call:  (503) 754-6572 or Contact:  Clackamas POMONA CS Chairman, Don Kingsborough (503) 636-2544


GRANGE MAIL  (Betty Chipps):  collected FRIDAY, 04/23/21       … (given to Dan)
1.   Clackamas County Planning - NOTICE of DECISION on a TYPE-II  LAND USE PERMIT, Zoned: EFU
At 25420 S. Hwy 99 - Construction of small building for wood-drying  -  deadline to Appeal
​

​Maplewood Grange #662 general meeting was called to order at 4:40pm, by Master, Dan Keeley, on Sunday,  March 28, 2021.
 
Members acting Pro-Temp:   (n/a)                  Guest::  Bill Sanford, Chaps & Petticoats         Visitation:  None           
             Roll Call (Secretary):              * indicates NOT in attendance.                     ** Absentee Members
            Master:     Dan Keeley                                                  Steward:  JoAnn Keeley          
Overseer:  Don Sether  *                                               Asst. Steward:   Mike Ellis  *
Lecturer:   Sandy Shew                                                 Lady Asst. Steward (LAS):  Sandy Shew
Chaplain:   Kathie Femrite                                           Gatekeeper:  Doug Femrite 
Secretary:  Betty Chipps                                              Pomona:   Sandy Shew 
Treasurer:  Vicki Pounds                                              Ceres:      Judi Aus   *
Member:   Laura Ellis: *                                                Flora:       (vacant)                               
Member:   Ken Fessler *                                                                      
‘New’ Member:  Roberta Elders                                              Executive Committee
Members:  Jack and Priscilla Weaver (Canby)  **         #1  Vicki Pounds
Member:  Stacie Bernert (OR City)  **                          #2  JoAnn Keeley 
Member:  Joyce (Olivier) Urnaut  (Sandy)  **                #3  Sandy Shew 
 
Pending:  Draping of the Charter for:
Adin Hester (Cottonwood, CA)   Member:  APR 1,1961 -  until ‘deceased’ OCT 5, 2020
=======================================================================================
*****      Members present:  8,               Guests:  1,   Youth:  0  *****      (Mandatory – Quorum  “7”)
__________________________________________________________________________________________________
 
PROPOSALS for MEMBERSHIP – Christina and Alessandra.  Both are focused on Zumba and are interested in becoming Grange members, much like Chaps and Petticoats members once did –  in order to preserve the Grange as a rentable space, it was a necessary condition to become grange members, and take responsibility (the Grange will not run itself).


MINUTES  (Secretary): 
Minutes from February 28, 2020 general meetings - in progress. 
 
 
COMMUNICATIONS  (Secretary) … see last page


SECRETARY Report (Betty Chipps) – will be duly presented at the April grange meeting.
 
 
TREASURER’S REPORT (Vicki Pounds): 
Ending balance, as of March 28, 2021, in Columbia Bank checking account is $10,557.71.   There being no further comments, the report was “filed for audit.”
 
Treasurer - BILLS and RECEIPTS presented:
- Stanley Steamer bench cleaning (upstairs & downstairs)                                                    $   432.00
-  Payable to Country Financial for Liability/Fire Comm’l Pkg (April 2021-2022)              $2,422.00
   Note: Insurance has gone up ($305) - increase due to big payouts on fire damage last year.

Betty Chipps moved to pay the bills, JoAnn Keeley seconded, (Dan called for questions - none),  motion passes.
COMMITTEE REPORTS


HALL ( Dan Keeley):  One rental last month (FEB 26th) for magic show rehearsal
Note:  Scott Anderson, Portland Magician, will be happy to do the Grange re-opening event.


The Septic tank project is waiting for Matching Grant status - though operational for now.  Clackamas County will issue a permit if ‘own-labor’ is used for tank installation.  OSG Matching Grant submitted (over 40 hrs) – status should be known by 5/31/21.
 
PROJECTS - PENDING in priority order (Dan Keeley):
Remodeling cleanup, ramp handrails need secured
Mower shed: structurally complete–needs paint + a door (enamel painted).  Trim flashing below to ground.
Rear yard – In progress. Moles need to be trapped – Does anyone have mulch?
Septic tank needs replaced–chosen as MATCHING GRANT project, $5,000 application-submitted to OSG.
- Nitrates in well water were the tip off to the problem.  Uncovered tank: found rusted out - to be replaced. 
      Parking bumpers need anchored - Summer 2021 project
      Ped path to front door needs pea gravel - Summer 2021 project
Front doors are coming apart at bottom, need glued and painted.
Entrance porch needs refinished
Dance hall floor will need re-oiled for 2021
Northeast side roofing screws
Kitchen and dining hall floors need refinished
Kitchen needs exhaust fan


PROJECTS - COMPLETED:
Dance hall seating upholstery has been cleaned by Stanley Steamer (upstairs & downstairs).
New rugs in front entry - Complete, thank you, Vicki
 
AGRICULTURE:  (Dan Keeley):   FEB Ice-Storm eliminated 8-acres of Hazelnut trees on Keeley’s farm and did considerable damage industry wide.
HB 2358 AG workers overtime rules – restricts AG workers time to 40 hours or pay time +½ (OT).
Currently AG workers are exempt from OT.  
 
COMMUNITY SERVICE (JoAnn Keeley):  The Meridian Road Cemetery needs maintenance volunteers and would benefit the community.  JoAnn talked with the guy, Tad Lewis, today.  JoAnn will schedule.

EDUCATION (Dan Keeley):  Vaccinations of ‘willing’ teachers and school staff are mostly complete and schools are in the process of reopening for in person instruction.
 
 
LEGISLATIVE (Dan Keeley):  State Grange Legislative Committee meeting is April 18th, 2:00 PM via ‘Zoom’  To attend, Email to OSG John DeHaas, Government Affairs chair:  lobbyist@orgrange.org  email I have is liteboy151@yahoo.com

HB 2560 – Legislation to require continuation of public broadcast/participation via ‘Zoom’ for legislative meetings.
Allows remote accessibility to meetings and facilitates oral/written testimony from the public.
Those in support of  House Bill:  State Grange, Farm Bureau, 1000 Friends, and more.


MEMBERSHIP Report  (Betty Chipps)
As of today, Maplewood Grange reflects 17 Total Members, (of which 4 members need dues reminders... Betty will follow-up).
 
POMONA REPORT  (Dan Keeley):  Next Clackamas POMONA meeting will be APRIL 25th, 1:00 PM, via ‘Zoom’  To attend, contact:  Don Kingsborough (503) 636-2544 (or) email:  kingsborpops@aol.com
 
 
UNFINISHED BUSINESS

• (Rear Yard) Regarding the need for Mulch, Vicki suggested contacting PGE – due to Ice Storm,  lots of wood-chips and vegetation matter available.
• Group photo for website – tabled for now
• Reopening party – tabled for now. 
              Note:  Scott Anderson, Portland Magician, will be happy to do the Grange reopening event.
• Bike rodeo – Dan is unable to pursue (septic tank and fire code issues take priority)..

If someone else wants to pursue, N. Marion Schools would include a plug in their school newsletter.  Coordinating with Aurora Colony Days and/or Hubbard Hop Festival would be a good idea, also.



NEW BUSINESS
 
1.  FIRE CODES – In an effort to pin down what our official occupancy would be, Dan researched fire codes. 
 
We have some major Problems:
Front door - OK (has correct hardware).

1. Rear door and stairs door need panic hardware.

b. Ramp was built over existing stair treads.

1. Curtains probably have to be fireproof upstairs. 
2. Emergency fire department radio system may be required – testing needed to tell
3. Inviting the fire marshal in to rate the building probably results in a shut down

 
Betty inquired - Grange being old and built under old standards, are we required to upgrade to modern codes?  Dan replied, some changes needed (upgrades for safety).


Cost and/or Solutions:

1. Panic hardware (for side and rear doors) can be done for around $500
2. Ramp is hardest -  Replacing with the original stairs satisfies fire code, but then no ramp.
   - How does American Disability Act (ADA) affect the ability to rent (if no ramp)?

- Stair chair might be an option.
- Adding a doorway to the outside from the basement plus a concrete ramp up                                        to the ground is going to be extremely expensive.  Is it even worth pricing?

1. Curtains - OK  (Vicki researched during mtg - material & lining is 100% polyester = flame resistant)
2. Emergency Radio System  (Dan will ask local Fire Dept. to test Radios in the basement)
3. Dan will inquire of consultant or engineer - if a willingness to assess, then we need a budget.

 
Betty moved to set a budget of $500 for ‘engineer’ to inspect/advise or bring Grange up in Fire Code, Kathie Femrite seconded, motion passed.
 
 
NEW BUSINESS – 1.  FIRE CODES  (continued)
Regarding the above Solutions (points a & b, above) – Bill Sanford, can be a resource.  Bill works for the Portland Post Office, they start renovation in June – he can possibly get entire doors (complete with panic hardware).  Bill also has ‘batter boards’ he will offer for our renovations.            
 
DISCOVERY – TO DO’s:  Master, Dan Keeley, will research/pursue additional avenues and/or upgrades:

• Investigate feasibility of creating fire-safe entrance at rear of building (remove ramp - exposes staircase).
• Get Panic Hardware for rear and side doors (on hold - await Bill Sanford’s resource answer).
• Dan will talk with another grange (i.e. Tualatin has upgraded)  and ask, regarding ramp:
   – What brought the Grange to pursue an upgrade in code?  Who did the work?  What was the cost?
• Ask local Fire Marshall to test radio accessibility downstairs.
• Alter Rental Contract to indicate downstairs is not ADA accessible (assuming removal of ramp).
• Reduce building use to confirm level of allowed renters.

More information – 2019 FIRE CODE NOTES & REQUIREMENTS FOR EXISTING BUILDINGS

• Grange is occupancy A2 downstairs (95 people), A3 upstairs (150 people)
• 15 sq. feet per person maximum occupancy – For grange this comes to 160 persons in ballroom
• Radio responder system required for basement –unless waived by fire dept.
• Illuminated exit signs for egress doors – probably OK
• Panic hardware for egress doors – Need at least back door done
• 28” minimum door width - OK 
• 50 persons per foot of door width - OK
• Two exits from each occupancy – Could be OK
• Stairs – Max. 8 ¼” rise per tread, Min. 10” run per tread - OK
• Handrails on stairs and ramps – one side between 30 and 42 inches high - OK
• Ramps – 10% maximum slope - NOT to CODE (our ramp is 22%)
• Maximum distance for fire escape – 75’ - OK

2.  RENTAL OPENING – (Commercial Rental discussion, assuming Fire Codes can be put off, for now). Currently the State’s risk level for Clackamas County is Moderate.  50% occupancy is allowed for social events as long as masks are worn, separation is maintained, ventilation is adequate and the area is cleaned and disinfected first.    

Zumba – Is Maplewood willing to make sure Zumba participants follow the rules? 
Rules are:  NO selling of food, wear masks indoors, physical distancing, adequate ventilation, area cleaned before AND after use, and use of Sign-In Sheet, per event. 

• How?  Additionally each building user must sign a WAIVER (State Grange provided - the gist is:  If one catches COVID, Grange is not at fault).  Note:  A Waiver makes one aware, however, people could still sue.
• Would vaccination passports work?  Not enforceable!  Vaccination is a person’s choice, not a legal requirement  – health restriction may prevent that choice. 

 
Discussion:  Under Moderate Risk (50%  capacity), non-contact, social-events are reasonable as long as COVID guidelines are observed/enforced  – Maplewood maximum capacity to be defined.  Ultimately, it all comes down to the Grange being responsible - thus enforcing renters to be responsible.  Dan will create a Sign-In Sheet (in English and Spanish) with defined conditions and require, at each event, attendees to sign and acknowledge the Waiver.
NEW BUSINESS (continued) 
            2.  RENTAL OPENING  (continued)
 
Bill Sanford asked:   For Chaps and Petticoats square dancing, we needing to wait until State regulations allow contact, is that correct?   Dan agrees  –  square dancing is a contact sport. 

JoAnn moved to resume rentals  for non-contact sports (bases on maintaining State COVID rules), Betty seconded, motion carries.
 
Bill Sanford interjected:  On the question  – Can a Vaccination Pass be required (before attendance)?  Airlines are the first ones venturing to make vaccination passports required.



            3.  PROPOSAL for MEMBERSHIP  (Dan Keeley) – Chrispina did not attend today’s Grange meeting because she did not have an Interpreter who could come.  Dan posed this question:   as long as a person can communicate, is the Grange willing for them (Chrispina and Alessandra) to join the Grange?  As members, they, too, are open to existing liability and are responsible to enforce the COVID mandates and Grange requirements. 
 
INFO:  In addition to being Zumba focused, Chrispina (and family) have been active in improving the Grange as evidenced by the volunteer participation in 2019 replacing the exterior siding on the West wall and during the COVID season 2020 with clean-up after the Grange foyer and rear entrance were renovated.
 
Though not in attendance, Dan asked:  is the Grange willing to consider Chrispina and Alessandra, as members, into the Grange?  In that Chrispina and Alessandra are interested in joining the Grange, and given no further discussion:
 
Betty Chipps moved to approve Chrispina and Alessandra as Members into the Grange, Kathie Femrite seconded, voting was unanimous.  
 
 
GOOD TO THE ORDER:  (None)
 
NEXT  Meeting:  SUN, April 25, 2021 - Maplewood Grange at 4:3 0pm.
                       
Meeting was adjourned, by Dan Keeley, at 6:50 pm.              
 
 
Respectfully Submitted,



Betty Chipps, Secretary

MAPLEWOOD GRANGE MEETING                                        Sunday, February 28, 2021

Maplewood Grange #662 general meeting was called to order at 4:37pm, by Master, Dan Keeley, on Sunday, February 28, 2021, with the “Opening of the Grange” reading.
 
Members acting Pro-Temp:   Dan Keeley, Overseer                
 
Guest(s):  None        Visitation:  None

Attendance:  Dan & JoAnn Keeley, Sandy Shew, Betty Chipps, Vicki Pounds, Kathie & Doug Femrite, and Roberta Elders (newest member).   Members present:  8
 
PROPOSALS for MEMBERSHIP   (none)

MINUTES  (Secretary):  
Minutes from the January 24,2021 general meeting were emailed FEB 27th.

COMMUNICATIONS  (Secretary):  

>>> Connecting with OREGON STATE GRANGE <<<
Regarding 2021 OSG Roster - No new officers, no changes reported.

>>> CLACKAMAS POMONA GRANGE <<<
Emailed Sandi Ludi. on JAN 29,2021, regarding Clackamas POMONA Grange Roster2021
- No new Officers to report, submitted only changes in some phone numbers, event dates, etc.

>>>GRANGE MAIL<<<  (Betty Chipps):  collected 02/25/21        
FYI:  Mailbox  - mail was DRY!
-  Wilco’s  02/18/2021 “Check by Fax” authorization notice

QUARTERLY REPORT (Betty Chipps):  Q1-2021 Financial Report for quarter ended 3/31/21 will be duly  presented for approval at the April meeting.
 
TREASURER’S REPORT (Vicki Pounds): 

1. Treasurer - BILLS  and RECEIPTS:
- Vicki Pounds purchased two entry rugs:          $30-$32 each.                                        $     62.00
-  Dan requested reimbursement for Mower-Shed project:bills:
Canby Builders (sheet metal)                $156.99        
Ace Hardware (shed screws)                     9.79                                              166.78
-  Payable to Country Financial for Liability/Fire Comm’l Pkg (April 2021-2022)                $2,422.00
  Insurance has gone up ($305) - increase reflects big payouts on fire damage last year.
   Dans attempted, through OSG website, to obtain a National Grange quote - however, received no response..

Betty Chipps moved to pay the bills, Sandy Shew seconded, motion passed VSO.

Ending balance, as of Sunday, February 28, 2021, in Columbia Bank checking account is $10,761.21.  
Vicki noted the Electrical cost was up once again (next month) approx.$75.  Dan interjected the thermostat was not letting the oil heat kick on when it’s cold...he will check into further.
Dan called for comments regarding the Treasurer’s Report, hearing none, the report was “filed for audit.”
 
OLD BUSINESS

Pending:  Draping of the Charter for:
Adin Hester (Cottonwood, CA)   Member:  APR 1,1961 -  until ‘deceased’ OCT 5, 2020
 
COMMITTEE REPORTS
 
HALL ( Dan Keeley) –  Remodeling cleanup, plus ramp toe boards and handrails need secured

The Septic tank has been uncovered.  It is smaller than thought, about 400 gallon capacity and pretty much rusted out with the top sagging down.  The outlet pipe is clay tile headed straight for the neighbors yard.  Grant application has been turned in.  Estimated costs in grant application:
Commercial Permit                                                                           $1,100
Tank and accessories – Concrete                                                       $4,000
Pipe  -  $2/ft. Quantity depends on drain field location                       1,000
Excavator – Approx. $350/day                                                                700
Bedding rock – 10 yards at $40/CubicYd.  -                                           400
Cash Costs                                                                                           $7,200

Guesstimated Contractor Cost                                                       $14,000 - 20,000
                        
PROJECTS - in priority order (Dan Keeley): 
Mower shed – In progress   (shed posts are in the ground, metal skin and lumber is on site).
Rear yard – In progress  (moles need trapped, one has been caught) –  Does anyone have mulch?
     Septic tank needs replaced - chosen as MATCHING GRANT project     
      Parking bumpers need anchored - Summer 2021 project
      Ped path to front door needs pea gravel - Summer 2021 project
Front doors are coming apart at bottom, need glued and painted.
Entrance porch needs refinished
Dance hall floor will need re-oiled for 2021
Northeast side roofing screws
Kitchen needs exhaust fan
Need new rugs in front entry - DONE! … Thank you Vicki!
Kitchen and dining hall floors need refinished
**Regarding the Hall seating upholstery:–  JoAnn has researched and obtained the two (2) following bids:
- Stanley Steamer (Eugene) – for upstairs and downstairs:   $432
(SS advised no point to ‘scotch-guard’ the benches, as makes permanent any stains not removed)
-  ZeroRes (organic)                                                             $,1225
 
Vicki moved to use Stanley Steamer to clean upstairs and downstairs benches, Betty seconded, motion passed, unanimously - VSO.

AGRICULTURE:  (Dan Keeley):  The ice storm has wrecked considerable damage on trees and trellises in the north valley area, not to mention the power grid.  Older hazelnut and Oak trees were hit especially hard. Several hundred acres of hazelnuts will have to be grubbed out and replanted and many of  the remnant valley oak groves were badly damaged. (The Keeley’s sustained damage to 8-acres of HazelNut trees.)  The Department of Agriculture is of course offering free (tax) money to offset some of the losses.

COMMUNITY SERVICE  (JoAnn Keeley):  
Any interest in resuming the Aurora cemetery clean up?  Betty and others expressed an interest.  
JoAnn will schedule.

EDUCATION (Dan Keeley):  Vaccinations of teachers and school staff are proceeding but State has deemed more folks eligible for shots than there are shots available, which has caused competition between groups, long lines and difficulty in obtaining appointments for shots, particularly for those not tech savvy.  Whether a majority of schools reopen this year remains to be seen.

Kathie Femrite indicated Marion County COVID, in Monmouth, has appointments available.  Roberta shared last Saturday, she was at Fred Meyers, in Sandy with her Mom and Sister - a booth was set up to give vaccinations - She grabbed the ladies and all three got their first shot.
 
LEGISLATIVE (Dan Keeley):  The regular session is in progress but looks anything but regular. Testimony on pending legislation has been almost entirely remote or written and committee meetings are being broadcast for those interested.  This years attempts to open up Exclusive Farm Use (EFU) zoned areas to suburban housing and other uses include:

        Senate Bill 16  Housing on EFU Lands in Eastern Oregon Border Region (Nyssa Area)
        Issue:  200 acres of housing would be too much traffic (dust & spray - a problem)

​        Senate Bill 559  Goat Yoga bill
     Issue:  adding more animals to farmland - it’s hard to imagine where the line would be drawn                 between actual farming the land and adding animals to the land for any use.

MEMBERSHIP Report  (Betty Chipps)  – see last page

POMONA REPORT  (Betty Chipps):  Betty attended the Clackamas POMONA Membership “Zoom” Training on February 12th … see last page for report. 

UNFINISHED BUSINESS

• Group photo for website – tabled till spring
• Reopening party – Magician, Scott Andersen, Portland, using the hall for rehearsal, is willing to do a show for the community at Maplewood.  Make it part of a reopening party?  … Yes - some interested.
• Bike rodeo for spring – until the septic tank project is resolved, Dan is unable to pursue.

If someone else wants to pursue, N. Marion Schools would include a plug in their school newsletter.  Coordinating with Aurora Colony Days and/or Hubbard Hop Festival would be a good idea, also.
 
NEW BUSINESS 

2.  Rental  Feb 26, 2021 – Magician, Scott Andersen, Portland, using the hall for rehearsal (total 5 people)    Dan will attend and ensure COVID requirements are met.

3.  Resolution – Due to OSG by next month - will present at the March meeting.

GOOD TO THE ORDER:            Thought for the month (Dan Keeley)   
“There is one thing that is generally safe from plagiarism:  self denial.”  (G. K. Chesterson)
​
NEXT Meeting:  (SUN)  MARCH  28, 2021        at Maplewood Grange, Time:  4:30pm

Meeting was adjourned, by Dan Keeley, at 5:30 pm, with the “Closing of the Grange” reading.                
                                                                        Respectfully Submitted,
                                                                        Betty Chipps, Secretary

​MAPLEWOOD GRANGE MEETING                                                                       Sunday, January 24, 2021
 
Maplewood Grange #662 general meeting was called to order at 4:33pm, by Master, Dan Keeley, on Sunday, 
January 24, 2021, with the “Opening of the Grange” reading.
 
Members acting Pro-Temp:   Dan Keeley, Overseer                Guest(s):  None            Visitation:  None        
            
Roll Call (Secretary):              ”*” indicates NOT in attendance.                  ** Absentee Members
            Master:     Dan Keeley                                                  Steward:  JoAnn Keeley
Overseer:  Don Sether  *                                               Asst. Steward:   Mike Ellis  *
Lecturer:   Sandy Shew                                                 Lady Asst. Steward (LAS):  Sandy Shew
Chaplain:   Kathie Femrite                                             Gatekeeper:  Doug Femrite 
Secretary:  Betty Chipps                                    Pomona:   Sandy Shew 
Treasurer:  Vicki Pounds                                               Ceres:      Judi Aus   *
Member:   Laura Ellis: *                                                Flora:       (vacant)                               
Member:   Ken Fessler *                                                                      
‘New’ Member:  Roberta Elders                                              Executive Committee
Members:  Jack and Priscilla Weaver (Canby)  **                     #1  Vicki Pounds
Member:  Stacie Bernert (OR City)  **                          #2  JoAnn Keeley 
Member:  Joyce (Olivier) Urnaut  (Sandy)  **                            #3  Sandy Shew 
 
Pending:  Draping of the Charter for:
Adin Hester (Cottonwood, CA)  - Member APR 1,1961 -  until ‘deceased’ OCT 5, 2020)
=================================================================================================
*****      Members present:  7,   Guests:  0,   Youth:  0  *****                  (Mandatory – Quorum  “7”)
_________________________________________________________________________________________________
 
Thought for the month - JANUARY 2021
“There is always light, if only we are brave enough to see it”.  (Amanda Gorman, Poet Laureate)
 
PROPOSALS for MEMBERSHIP / Welcome Ceremony - circle:  for Roberta Elders



MINUTES  (Secretary): 
Minutes from December 27, 2020 general meetings were emailed.  Dan asked were there any concerns or corrections to the minutes?  Vicki was not comfortable with the Treasurer’s Report appearing at the back of the minutes and was asked if our financial information was getting to the website?  NO - Dan purposely omits the Treasurer’s Report on the Maplewood website. 
Hearing no further comments, the Minutes were approved.
 
COMMUNICATIONS  (Secretary) … see last page


SECRETARY Report (Betty Chipps)
The Q4-2020 Quarterly (financial) report, ending 12/31/2020, develops a payable due OSG of $115.88  reported:

• Dues for 16 total members this quarter ($45 dues/4 qtrs = $11.25 per member) is $180,
• Less remaining Lifetime Membership credit, to be applied, is ($65.12),
• Equals a total of $114.88, plus a welcoming-fee for one ‘new’ member of $1.00 = $115.88 total dues.
• (2) Regular meetings were held in the 4th Quarter:

-Membership attendance each meeting: OCT 25 - seven (7), NOV 22-cancelled, and DEC - seven (7).

• answered:  Has the Grange secured bonding for 2021 year?  YES
• answered:  Have you conducted an annual Safety Inspection?  YES
• Date Report approved:  1/24/2021

JoAnn Keeley moved to approve the Q4 Report, Kathie Femrite seconded, motion carries, (VSO).
Maplewood subordinate Grange Seal was affixed and Q4 report was signed by Secretary and Master, Dan.
 
TREASURER’S REPORT (Vicki Pounds): 
Ending balance, as of January 24, 2021, in Columbia Bank checking account is $10,528.81.  Vicki noted the Garbage service was cancelled during COVID, thus zero expense in January.  Dan asked if there were any comments?  Hearing none, the report was “filed for audit.”
 
 
COMMITTEE REPORTS
 
HALL ( Dan Keeley) –  Remodeling cleanup, plus ramp toe boards and handrails need secured
 
The Septic tank has been located.  It is steel, approximately 800 gallon capacity and pretty much rusted out.  It is out about 8 feet from the building and about 2 feet under the surface.  County tells me an “owner” can do their own tank installation.  Estimated Costs:
 
Commercial Permit                                                                                                       $900
Tank and accessories – Plastic $4,200  -  Concrete $5000                 $5,000
Pipe  -  $2/ft. Quantity depends on drain field location                                         50
Excavator – Approx. $400/day                                                                            400
Bedding rock – 2 yards at $25/Cu. Yd.  -                                                  50
            Materials Costs                                   $5,500
Guesstimated Contractor Cost                                                                               $14,000 - 15,000
 
Dan indicated we need to locate the junction-box (stemming from septic tank) to drain the field and suggested a contractor be hired to locate the junction-box. After some discussion, Betty motioned to hire a contractor to locate the junction-box for a maximum cost of $200, Roberta seconded, motion passed VSO.
Dan will contact Doug Sprague of Canby Excavating and talk about this discovery.
 
Dan said fixing the tank will not fix the well.  He will check the nitrate levels again, if climbing, then a filter will need to be purchased.
 
Mower proposed shed location has been staked out (4 stakes East of Grange, measures 11’x12’ - will also fit trash bins).  Lumber is cut and ready to assemble. 

• New painted metal skin would cost about $440. 
  - (or) Used galvanized metal with some damage on walls = zero cost.
• New metal on the roof would run $120.

After discussion, it was decised Dan will purchase new tin for shed roof and reuse sheet metal on sides.
Vicki volunteered to paint used sheet metal.
 
                                    PROJECTS - in priority order (Dan Keeley):
Mower shed – In progress
Rear yard is becoming too rough for mowing.  Needs renovation and moles need trapped – In progress.
Does anyone have mulch?
      Septic tank needs replaced - chosen as MATCHING GRANT project    
      Parking bumpers need anchored - Summer 2021 project
      Ped path to front door needs pea gravel - Summer 2021 project
Front doors are coming apart at bottom, need glued and painted.
Entrance porch needs refinished
Dance hall floor will need re-oiled for 2021
Dance hall seating upholstery stained, needs replaced - deferred until COVID resolved.
Northeast side roofing screws
Kitchen needs exhaust fan
Need new rugs in front entry - In progress
Kitchen and dining hall floors need refinished
 
Regarding the Hall seating upholstery:  Vicki suggested obtaining a vendor bid to steam-clean benches (attempt to remove old stains) and include an application of protectant sealer.  JoAnn will research.
 

AGRICULTURE:  (Dan Keeley): COVID virus has caused severe dislocations in agriculture.
Health Department and OR-OSHA rules have about halved the number of workers than can stay in existing farm housing.  Combined with the high infection rates in many minority communities that has left many farms critically short of help.  Appears to be some progress on trade conflicts.  Chinese discussing removing retaliatory tariffs (appros. $.65, in field $.62)  on hazelnuts if previous administrations trade policies reversed.
 

COMMUNITY SERVICE (Dan Keeley):  If you don’t need the government stimulus money, consider donating to your local food bank.  Wildfire relief fund in need also..
Any interest in resuming the cemetery clean up?  (minimal interest expressed)

EDUCATION (Dan Keeley):  Most Schools are planning for some students, especially elementary school students, to return to in-person attendance in mid to late February after teachers have an opportunity to be immunized.  Articles in our newspaper estimated the achievement gap between high and low achievers has widened substantially with lower ranked students estimated to need an additional 5-6 months of instruction to catch back up.  Some teachers unions are opposing reopening.


LEGISLATIVE (Dan Keeley):  Violent protests (criminals & vandals - not protestors) at the State Capitol resulted in relatively minor property damage (some broken windows), some injuries and major damage to community trust and cooperation.  One representative caught on camera letting the mob of protesters into the statehouse has been relieved of most duties and privileges and may be prosecuted.
 
MEMBERSHIP Report  (Betty Chipps)
Welcome Roberta Elders, new member!  As of today, Maplewood Grange reflects 17 Total Members.

POMONA REPORT  (Dan Keeley):  Elections postponed (until in-person meetings possible), Master and Secretary will not serve again.  Volunteers needed.
 
 
UNFINISHED BUSINESS

• Group photo for website – tabled till spring
• Reopening party – tabled till spring
• Bike rodeo for spring –  N. Marion Schools do not have a similar function.  Would probably be willing to let us use a parking lot as long as our insurance meets their requirements.  School suggested coordinating with Aurora Colony Days or Hubbard Hop Festival.  N. Marion would include a plug in their school newsletter.

NEW BUSINESS
1.  Treasurer - BILLS  and RECEIPTS - None


2. It is a new year and time to renew Grange Membership ($45) dues for 2021.
 

GOOD TO THE ORDER:   (None)
 
 
NEXT  Meeting:  SUN, February 28, 2021 - Maplewood Grange at 4:3 0pm.
                       
Meeting was adjourned, by Dan Keeley, at 5:30 pm, with the “Closing of the Grange” reading.            
 
 
Respectfully Submitted,



 
Betty Chipps, Secretary
 
 
COMMUNICATIONS  (Secretary)
                          >>> Connecting with OREGON STATE GRANGE (OSG) <<<
Correspondence from Susan Noah, dated December 17, 2020
1.  2020 Q4 Quarterly Report (due 1/31/2021) - to be approved at 1/24/21 Grange meeting..
2.  Community Service-Involvement 2020 annual Report Form - given to JoAnn Keeley, C.S. Chair.
 
Susan Noah, OSG Master, correspondence dated January 5, 2021

• (semi-annual) Matching Grant application, awarded by OSG, allows subordinate granges to access needed funds for improvements raising the profile of the Grange in the community - deadline March 1  - given to Dan Keeley, Hall Chair.

 
 
>>> CLACKAMAS POMONA GRANGE <<<      Next meeting date:  ____April 24, 2021___


GRANGE MAIL  (Betty Chipps):  collected 12/23/20        FYI:  mail was damp.

• DOGS for Better Lives (formerly DOGS for the DEAF.), letter from Bryan Williams, CEO
  - correspondence dated 1/4/21 expressed $25 Donation was appreciated - original to: Vicki Pounds
• ODOT (Oregon Dept. of Transportation) advises Aurora - ADA (Aid for Disabilities) Curb Project
  - off 99E north of Orchard Avenue NE and south of Ottaway Rd NE - original to: Dan Keeley

 

​On December 27, 2020  the meeting was called to order at 4:07pm, by Master Dan Keeley, with the ‘Opening of the Grange’ reading.
Members present (7):   Dan & JoAnn Keeley, Betty Chipps, Sandi Shew, Kathie & Doug Femrite and Vicki Pounds.
Visitations:  None                  Guests:   None                                                          
Members acting Pro-Temp:  JoAnn Keeley, Overseer; Vicki Pounds, Lecturer.
 
Thought for the month:                               
Sow an act and you reap a habit, sow a habit and you reap a character, sow a character and you reap a destiny.  James Allen (28 November 1864 – 24 January 1912) was a British philosophical writer known for his inspirational books


PROPOSALS for MEMBERSHIP (Betty Chipps): 
Roberta Elders, with Chaps & Petticoats (a Grange renter). 
During this COVID season 2020, Roberta Elders has been very helpful with Grange interior painting and asks frequently what is happening with the Grange?.  Roberta is interested in being an ‘Active’ Granger.
 
In that Roberta is known well by the grange members present, Dan Keeley asked if there was any discussion?  Given no discussion, a show of hands was asked to accept Roberta into the Grange - voting was unanimous.  
 

MEMBERSHIP Report: (Betty Chipps):  Maplewood Grange.ended 2020 year with 16 members.
Betty will send reminders:  Time to renew memberships - $45 payable to Maplewood.Grange.
 
MINUTES  (Secretary): 
Minutes from September 27, 2020 and October 25,2020 general meetings were emailed 12/24//20.
Note:  November 22, 2020 general meeting was canceled.  
 
COMMUNICATION (Secretary):  See last page
 
COMMITTEE REPORTS 

Hall  (Dan Keeley) –  Septic tank has been located.  It is steel, approx. 800 gallon capacity and pretty much rusted out.  It is out about 8 feet from the building and about 2 feet under the surface. 


Regarding the Septic, Dan has questions:  

1. Permit will be required to replace tank - cost?   When to tackle the project? …likely Spring.
2. Is the Septic leaking into the well?
3. Is the drain field leaking into the well?
4. Where is the drain field?  Drain field is likely on the neighbor's field.
   - Title Search may run $100, do we move on that?

           Decision was to wait - Vicki has paperwork from a former search - will discuss next mtg.

1. How should project be approached?        CODE   versus  EXISTING

- County code says placement should be 50 ft from well, existing placement is 30 ft.
- Tank capacity recommended is:  1500/gal versus existing capacity is approx. 800/galHall – Projects (in priority order):
Roof on SE (correction SW) end of building needed patched – completed 11/2020
Mower shed – completed (sitting on pick-up).  Discussed best placement was rear-end of Grange.
Rear yard becoming too rough for mowing.  Needs renovation (in progress), rodents need trapped                    Septic tank needs replaced - Summer 2021 project plus:
        Parking bumpers need anchored - Summer 2021 project
        Ped path to front door needs pea gravel - Summer 2021 project
Front doors are coming apart at bottom, need glued and paintedEntrance porch needs refinished
Dance hall floor will need re-oiled for 2021
Dance hall seating upholstery stained, needs replaced  -  Deferred until Covid resolved.
Northeast side roofing screws
Kitchen needs exhaust fan
Need new rugs in front entry (inside and out)
Kitchen and dining hall floors need refinished

Agriculture (Dan Keeley) –  Hazelnut industry is facing a second mutated blight strain on the east coast that appears to be capable of wiping out our resistant trees.  The new strain is so far confined to the area East of the Rocky Mountains.  Please avoid bringing any hazelnut related plant material into Oregon.  Some east coast nurseries are selling such stock on line in spite of a quarantine.  If you see trees for sale from outside of Oregon please bring it to the Master’s attention. 
 
Education (Dan Keeley) –  Governor has changed the school closure rules to advisory and put teaches at the head of the line for vaccine, essentially punting the issue to local school boards.  While individual schools are probably in the best position to make this decision, the schools will have to balance benefit to children against possible liability and risks to staff.  Be a hot time at the school board meeting this month!
 
Legislative (Dan Keeley) – Another special session (third one) is in the history books.  Resulted in passing all four proposed bills by large margins.  Minority party complaints again centered around limited public input due both to speed of the session and virus containment measures.  Some protests were violent this time around.
 
Pomona Report (Dan Keeley) – Elections postponed, master and secretary will not serve again.  Volunteers needed.
 
Community Service (Dan Keeley) – State Fire Marshal's office is launching a program to provide smoke detectors to folks that don’t have and/or can’t afford them.  Dan is coordinating/installing for St. Paul, so let Dan know if someone needs them, particularly if children are going unprotected.
 

TREASURER’S REPORT (Vicki Pounds): 
Ending balance, as of December 27, 2020, in Columbia Bank checking account is $10,642.01.  (see report - attached, last page).  Hearing no comments, the report was “filed for audit.”
Bills/Receipts:  Vicki advised the current January-PGE bill is approx.$90 (almost double previous month’s $50), heat pump is set at 40 degrees - wonders if the back-up furnace is kicking-on?  Something to be checked into.

Betty presented a GW Hardware paint-purchase of $23.94 for reimbursement (previously approved at 9/27/20 grange meeting).
 
Betty noticed a donation was received of $100 from Judy Aus, a Lifetime member, should this be acknowledged? Dan requested the Secretary send a thank you on behalf of the Grange.
 
 
UNFINISHED BUSINESS:    

• Group photo for website – tabled till spring.
• Hall remodeling cleanup – rear-ramp toe boards/skids placed.
• Bike rodeo for spring – no report yet
• Reopening party – tabled till spring
• Foyer walls painted – Vicki completed,

NEW BUSINESS: 

1. 2021 National Grange - Officers Bond - payable to Oregon State Grange.
   - Agreed to renew same as last year:  $72 premium for coverage limit of $12,500.
   
   
2. Request for donation received from DOGS for Better Lives (of Central Point, OR)
   - Betty commented the Grange used to have a Deaf Awareness Committee that would handle such requests, do we want to give a donation of $25? 

- Kathie Femrite moved a $25 donation to DOGS for Better Lives, Sandy Shew seconded, motion carried (six in favor, one opposed - suggesting we give locally.
Treasurer will cut a check.  Kathie will research a local vendor for future donations.
 

GOOD to the Order:

1. Welcoming ceremony for Roberta Elders, new member, will take place at January meeting.
2. Pass the word that POMONA seeks to fill the Master and Secretary vacant officer positions - advise Dan Keeley of interested parties.
   
   

 
Meeting Adjourned at 4:42pm with the ‘Closing of the Grange’ reading.
NEXT Meeting:  January 24, 2021 at 4:30pm.

​On September 27, 2020 the Grange meeting was called to order at 11:00am by Master, Dan Keeley, and Grange was opened in the 4th Degree.

Members Present (8):  Dan & JoAnn Keeley, Don Sether, Betty Chipps, Vicki Pounds, Kathie & Doug Femrite.
 
Members acting Pro-Temp:  JoAnn Keeley as Steward
 
Invited Guest:  David Gibb of DLG Construction, LLC
 
SEWER LINE/SEPTIC  - needs replaced
Dan Keeley explained: Grange water nitrate levels have risen, suspect line is leaking close to the well.  Contractor, David Gibb has begun the discovery:  Sewage lines run from both bathrooms, past the Grange building and to septic tank. 
 
David relayed code:  bathroom effluent (sewage) lines to be 50-ft from well. 
 - Dan Keeley asked if “tight line” (refers to very leak resistant pipe) is that distance less? 
 - David, did not know.  Dan will confirm if “tight line” is OK to run past a well. 
Dan asked what was estimated cost?   David:  Clean out - $200, to pump septic - $450-$500.
 
David said replacement cost is based on capacity of Grange and questioned the capacity of Grange? 
Answer:  approx. 100 people.
David said the rule of thumb (gals/day) is based on number of people in building - he’d estimate to replace lines/tank(s):  50’-60’ of line, with two tanks (grey water and sewage tanks) approx. $40,000 - $50,000.
 
David asked if the lines that run beside the building are tied to the gray-water tank?   Dan - unknown.
Don Sether said the kitchen gray-water lines go to the field.  He thinks new lines are needed to the septic, but has no idea where it’s located.  DLG Construction has cameras to locate the septic.
Note:  Septic tank measures 15 ft. x 10 ft.
David asked is the septic backing up?  If “tight lines” he has the jet-system to flush the lines.
 
Grange (Dan) requested David (DLG Construction) to:  locate the septic and leach lines. 
Also locate lines from tank to junction box (box for reception of sewage from the tank and transmission to the leach lines).
 
David Gibb, excused himself and the Grange meeting continued.
 

Thought for the month (Dan Keeley)
“The heart has its reasons, which reason does not know.”  (Blaise Pascal, mathematician and philosopher)


MINUTES  (Secretary): August 23rd Minutes and July 26th Minutes were emailed September 17th and 25th, respectively.  Dan Keeley asked for comment or corrections, being none: 
Don Sether moved to accept the minutes as presented, Kathie Femrites seconded, motion carried.


COMMUNICATIONS  (Betty Chipps):  nothing additional.



TREASURER’S Report / Budget outlook  (Vicki Pounds):
Ending balance, as of September 27, 2020, in Columbia Bank checking account is $11,165.52.  (see report - below).  Dan commented the ‘Overall Total’ loss ($543) was due to construction.  Hearing no further comments, the report was “filed for audit.”
 
COMMITTEE REPORTS
 
OSG Grant Application committee report (Dan Keeley) – The grant application was timely submitted, barely. Copy available.

Hall (Dan Keeley) –  Lobby project is complete  (ramp needs new surfacing yet) 


Hall Projects – in priority order:
New item:  Rear yard becoming too rough for mowing - Needs renovation.
Roof on SE end of building needs patched
Sewer line needs replaced - Summer 2020 project
            Parking bumpers need anchored - Summer 2020 project
            Ped path to front door needs pea gravel - Summer 2020 project
Front doors are coming apart at bottom - need glued and refinished as does entrance porch.
Dance hall floor will need re-oiled for 2021
Dance hall seating upholstery stained, needs replaced  -  Deferred until COVID resolved.
North side roofing screws still pending
Kitchen needs exhaust fan
Need new rugs in front entry (inside and out)
Kitchen and dining hall floor needs refinished
Mower shed

 
Agriculture (Dan Keeley) –  Hazelnut marketing board set 2020 base price at $0.65/lb vrs. 0.83 last year.
Don Sether advised Oregon air freight has to be local as quarantine is two-weeks to ship in.
 
Community Service (Dan Keeley) – Many local heroes made in the last few weeks. As fires were fought, folks helped with livestock and possessions and kept the newly homeless fed and sheltered.  It is going to take a long time for Red Cross and other community organizations to backfill their budgets.  Please help where you can.  And let’s try to hold down the Monday morning Quarter Backing.  Decisions were made in the moment under considerable pressure.
 
Education (Dan Keeley) –  Many (mostly white collar) parents working from home, and schools are mostly in remote learning situations due to COVID 19 virus.  Maybe a silver lining is the chance for some family recovery?  It has been a long time since even one average parent could afford to be home with children. Now we have parents and children spending most of the day working together, or at least working in the same space.  Maybe some profound good can come of the virus.
 
Health (Dan Keeley) – CDC projecting widespread vaccine for COVID will arrive mid year 2021.  Funny thing happened to the regular flu virus in the Southern Hemisphere.  It mostly went missing.  Flu cases are down as much as 95% in several countries that have been enforcing social distancing.
Legislative Task force on health care has it’s next meeting Sept 30.  Not open to in-person testimony due to COVID restrictions but written comments are being solicited. 


Legislative (Dan Keeley) – Another special session is coming.  There is a petition being circulated to add Oregon Volunteer Firefighter Association to the Oregon Charitable Checkoff list.  It is on the Timber Unity website among others.
 
Pomona Report (Dan Keeley) – no report yet.
 
 
NEW BUSINESS


Treasurer - BILLS: 


(Vicki Pounds):            $ 50.94  representing Foyer paint purchased.           
(Dan Keeley) expense: $593.11  of which Stanley Steamer = $400  (to have bathroom tiles cleaned) and construction expense for lumber, paint, supplies, etc.= $193

Dons Sether moved to pay all bills, Kathie Femrite seconded, motion passed (voting-sign-of-the-order).

(Betty Chipps):  purchased 1/gal of Bright White paint to finish Grange rear-entrance Ramp walls and ceiling, plus rear-door trim, however, did not bring receipt - max cost no more than $35  Betty will scan copy to Vicki.  Don Sether moved to reimburse Betty Chipps up to $35, Kathie Femrite seconded, motion passed.
 
     
UNFINISHED BUINESS:  None



GOOD of the ORDER:  State Masters convention address.

Next meeting:  SUN, October 25, 2020 beginning 4:30pm at Maplewood Grange


Meeting was adjourned, by Dan Keeley, at 12:09 pm with the “Closing of the Grange” ritual.

                                   
 
Respectfully Submitted,



Betty Chipps, Secretary

On September 27, 2020 the Grange meeting was called to order at 11:00am by Master, Dan Keeley, and Grange was opened in the 4th Degree.

Members Present (8):  Dan & JoAnn Keeley, Don Sether, Betty Chipps, Vicki Pounds, Kathie & Doug Femrite.
 
Members acting Pro-Temp:  JoAnn Keeley as Steward
 
Invited Guest:  David Gibb of DLG Construction, LLC
 
SEWER LINE/SEPTIC  - needs replaced
Dan Keeley explained: Grange water nitrate levels have risen, suspect line is leaking close to the well.  Contractor, David Gibb has begun the discovery:  Sewage lines run from both bathrooms, past the Grange building and to septic tank. 
 
David relayed code:  bathroom effluent (sewage) lines to be 50-ft from well. 
 - Dan Keeley asked if “tight line” (refers to very leak resistant pipe) is that distance less? 
 - David, did not know.  Dan will confirm if “tight line” is OK to run past a well. 
Dan asked what was estimated cost?   David:  Clean out - $200, to pump septic - $450-$500.
 
David said replacement cost is based on capacity of Grange and questioned the capacity of Grange? 
Answer:  approx. 100 people.
David said the rule of thumb (gals/day) is based on number of people in building - he’d estimate to replace lines/tank(s):  50’-60’ of line, with two tanks (grey water and sewage tanks) approx. $40,000 - $50,000.
 
David asked if the lines that run beside the building are tied to the gray-water tank?   Dan - unknown.
Don Sether said the kitchen gray-water lines go to the field.  He thinks new lines are needed to the septic, but has no idea where it’s located.  DLG Construction has cameras to locate the septic.
Note:  Septic tank measures 15 ft. x 10 ft.
David asked is the septic backing up?  If “tight lines” he has the jet-system to flush the lines.
 
Grange (Dan) requested David (DLG Construction) to:  locate the septic and leach lines. 
Also locate lines from tank to junction box (box for reception of sewage from the tank and transmission to the leach lines).
 
David Gibb, excused himself and the Grange meeting continued.
 

Thought for the month (Dan Keeley)
“The heart has its reasons, which reason does not know.”  (Blaise Pascal, mathematician and philosopher)


MINUTES  (Secretary): August 23rd Minutes and July 26th Minutes were emailed September 17th and 25th, respectively.  Dan Keeley asked for comment or corrections, being none: 
Don Sether moved to accept the minutes as presented, Kathie Femrites seconded, motion carried.


COMMUNICATIONS  (Betty Chipps):  nothing additional.



TREASURER’S Report / Budget outlook  (Vicki Pounds):
Ending balance, as of September 27, 2020, in Columbia Bank checking account is $11,165.52.  (see report - below).  Dan commented the ‘Overall Total’ loss ($543) was due to construction.  Hearing no further comments, the report was “filed for audit.”
Maplewood Grange 662 Treasurer Report

Beginning Balance August 24, 2020
 
 
 
11,708.98

INCOME
 
Rental Income
 
100.00
 
TOTAL INCOME
 
100.00
 
EXPENSES
 
Grange Improvement Projects 
 
537.71
 
Utilities
 
 Electric Service
57.30
 
Garbage Service
48.45
 
TOTAL Utilities
 
105.75
 
TOTAL EXPENSES
 
643.46
 

OVERALL TOTAL 
 
-543.46
 
Ending Balance September 27, 2020
  
11,165.52



COMMITTEE REPORTS
 
OSG Grant Application committee report (Dan Keeley) – The grant application was timely submitted, barely. Copy available.

Hall (Dan Keeley) –  Lobby project is complete  (ramp needs new surfacing yet) 


Hall Projects – in priority order:
New item:  Rear yard becoming too rough for mowing - Needs renovation.
Roof on SE end of building needs patched
Sewer line needs replaced - Summer 2020 project
            Parking bumpers need anchored - Summer 2020 project
            Ped path to front door needs pea gravel - Summer 2020 project
Front doors are coming apart at bottom - need glued and refinished as does entrance porch.
Dance hall floor will need re-oiled for 2021
Dance hall seating upholstery stained, needs replaced  -  Deferred until COVID resolved.
North side roofing screws still pending
Kitchen needs exhaust fan
Need new rugs in front entry (inside and out)
Kitchen and dining hall floor needs refinished
Mower shed

 
Agriculture (Dan Keeley) –  Hazelnut marketing board set 2020 base price at $0.65/lb vrs. 0.83 last year.
Don Sether advised Oregon air freight has to be local as quarantine is two-weeks to ship in.
 
Community Service (Dan Keeley) – Many local heroes made in the last few weeks. As fires were fought, folks helped with livestock and possessions and kept the newly homeless fed and sheltered.  It is going to take a long time for Red Cross and other community organizations to backfill their budgets.  Please help where you can.  And let’s try to hold down the Monday morning Quarter Backing.  Decisions were made in the moment under considerable pressure.
 
Education (Dan Keeley) –  Many (mostly white collar) parents working from home, and schools are mostly in remote learning situations due to COVID 19 virus.  Maybe a silver lining is the chance for some family recovery?  It has been a long time since even one average parent could afford to be home with children. Now we have parents and children spending most of the day working together, or at least working in the same space.  Maybe some profound good can come of the virus.
 
Health (Dan Keeley) – CDC projecting widespread vaccine for COVID will arrive mid year 2021.  Funny thing happened to the regular flu virus in the Southern Hemisphere.  It mostly went missing.  Flu cases are down as much as 95% in several countries that have been enforcing social distancing.
Legislative Task force on health care has it’s next meeting Sept 30.  Not open to in-person testimony due to COVID restrictions but written comments are being solicited. 


Legislative (Dan Keeley) – Another special session is coming.  There is a petition being circulated to add Oregon Volunteer Firefighter Association to the Oregon Charitable Checkoff list.  It is on the Timber Unity website among others.
 
Pomona Report (Dan Keeley) – no report yet.
 
 
NEW BUSINESS


Treasurer - BILLS: 


(Vicki Pounds):            $ 50.94  representing Foyer paint purchased.           
(Dan Keeley) expense: $593.11  of which Stanley Stearmer = $400  (to have bathroom tiles cleaned) and construction expense for lumber, paint, supples, etc.= $193

Dons Sether moved to pay all bills, Kathie Femrite seconded, motion passed (voting-sign-of-the-order).

(Betty Chipps):  purchased 1/gal of Bright White paint to finish Grange rear-entrance Ramp walls and ceiling, plus rear-door trim, however, did not bring receipt - max cost no more than $35  Betty will scan copy to Vicki.  Don Sether moved to reimburse Betty Chipps up to $35, Kathie Femrite seconded, motion passed.
 
     
UNFINISHED BUINESS:  None



GOOD of the ORDER:  State Masters convention address.

Next meeting:  SUN, October 25, 2020 beginning 4:30pm at Maplewood Grange


Meeting was adjourned, by Dan Keeley, at 12:09 pm with the “Closing of the Grange” ritual.

                                   
 
Respectfully Submitted,



Betty Chipps, Secretary

​Maplewood Grange #662 general meeting was called to order at 4:40pm, by Master, Dan Keeley, on Sunday,  
July 26, 2020.
  
Members acting Pro-Temp:  (N/A)                             Guest(s):  None            Visitation:  None        
            
Roll Call (Secretary):              ”*” indicates NOT in attendance.                  ** Absentee Members
            Master:     Dan Keeley                                                  Steward:  JoAnn Keeley
Overseer:  Don Sether    *                                              Asst. Steward:   Mike Ellis  *  Pending Membership
Lecturer:   Sandy Shew                                                 Lady Asst. Steward (LAS):  Sandy Shew
Chaplain:   Kathie Femrite                                             Gatekeeper:  Doug Femrite  
Secretary:  Betty Chipps                                    Pomona:   (vacant)  
Treasurer:  Vicki Pounds                                               Ceres:      Judi Aus   * 
Laura Ellis        Pending Membership:               Flora:       (vacant)                               
Member:   Ken Fessler *                                                                      
Membership respectfully withdrawn:   John Keeley       Executive Committee 
Members:  Jack and Priscilla Weaver (Canby)  **         #1  Vicki Pounds
Member:   Adin Hester (California)  **             #2  JoAnn Keeley  
Member:  Stacie Bernert (OR City)  **              #3  Sandy Shew  
Member:  Joyce (Olivier) Urnaut  (Sandy)  **                                 Pending refers to Dues pmt
=========================================================================
*****      Members present:  7,   Guests:  0,   Youth:  0  *****                  (Mandatory – Quorum  “7”)
_____________________________________________________________________________________________
Thought for the month - JULY 2020
“We must be free not because we claim freedom, but because we practice it”.  (William Faulkner)
 
PROPOSALS for MEMBERSHIP:  (None)



MINUTES  (Secretary):  
Minutes from June 28, 2020 general meeting are in progress and will be emailed after the meeting, for member approval at the August meeting.  (NOTE:  emailed 7/29/20)
 
COMMUNICATIONS  (Secretary) … see last page
           
SECRETARY Report  (Betty Chipps)  
Q2-2020 Quarterly (financial) Report (ended 6/30/2020): 

• two (2) Regular meetings were held in the 2nd Quarter:

(Membership attendance each meeting:  April 5th (cancelled), MAY - eight (8), and JUNE - eight (8)

• advised Number of Members unpaid:  2
• Date Report approved:  7/26/2020
• answered:  Have you completed the electronic 990-N (ePostcard) filing?  YES
• Completed Form 990-N status “Accepted”.

 
The Q2-2020 Quarterly (financial) report, ended 6/30/2020, develops a Credit balance of $(256.37), made up of 

• Dues for 17 total members (2 unpaid) for a payable of $191.25, and
• A Lifetime Membership Investment Fund credit of $447.62 (compared to $296.81 in the 2019 year).

            - this year’s Life Fund increased largely due to the 2017 annual convention change in the By-Laws 
 
Maplewood subordinate Grange Seal was affixed and Q2 report was signed by Secretary and Master, Dan Keeley.




TREASURER Report (Vicki Pounds)
Ending balance, as of July 26, 2020, in the Columbia Bank checking account is $11,715.89.  (see report - below).  Hearing no further concerns, report was “filed for audit.”  
 
Maplewood Grange 662 Treasurer Report

Beginning Balance June 29, 2020
12,793.22

INCOME

TOTAL INCOME
0.00

EXPENSES

Donation
50.00

Rental Cancellation Refund
200.00

Grange Improvement Projects
715.40

Utilities

Electric Service
64.13

Garbage Service
47.80

TOTAL Utilities
111.93

TOTAL EXPENSES
 
1,077.33

OVERALL TOTAL
-1,077.33

Ending Balance July 26, 2020
11,715.89

 
UNFINISHED BUSINESS

• 2019 AUDIT REPORT   (Dan Keeley, Kathie Femrite, Betty Chipps)

Audit review was completed 7/25/20 with Kathie and Betty present.  Reporting tabled until August meeting.(pending review with Grange Master and Treasurer)
 

• 2nd Quarter-Quarterly Safety Inspection (Dan Keeley):  Form was completed.  Construction mess needs cleaned up was the primary comment..

 
COMMITTEE REPORTS
 
HALL –  Currently 2 rentals on the books for this fall and one party inquiring about using the kitchen (no frying but a lot of spices).  Exhaust fan would be really good.
Additional Insured received from McBees - does not need a deep fat fryer, as they are making Indian food, but they want to use a propane grill.
                                                PROJECTS - in priority order (Dan Keeley):
Dance hall seating upholstery stained, needs replaced - deferred until Covid resolved.
Foyer tile floor replacement – foyer completed, bathrooms tile sealing in progress, lower stairs completed, upper stairs need trim boards and all stairs need vinyl tread covers installed.
Handicap ramp to basement – Needs paint and trim, stair handrail pending
      Sewer line needs replaced - Summer 2020 project  (Note: across 99E - neighbor’s water is within level.)
      ** Sewer chosen as MATCHING GRANT project - Dan will prepare the GRANT Application.
      Parking bumpers need anchored - Summer 2020 project
      Ped path to front door needs pea gravel - Summer 2020 project
Dance hall floor will need re-oiled for 2020/2021
Roofing screws still pending 
Kitchen needs exhaust fan
Need new rugs in front entry (inside and out)
Front doors are coming apart at bottom, need bolted and glued
Kitchen and dining hall floor needs refinished
 
AGRICULTURE:  (Dan Keeley): Covid virus has disrupted meat exports, particularly to China, after earlier disruption caused by sick workers.  Oregon has now authorized local meat packer inspection to bypass federal delays.

Harvest in full swing-please be patient with equipment operators, as hours are long and visibility is limited.
 
CLOPYRALID ‘Stinger’: 
Product used on golf courses did NOT degrade in grass clippings - kills garden if mulch is used.
 

COMMUNITY SERVICE (JoAnn Keeley):   PROJECT START RIGHT - can still send in your donation.
PORTLAND RESCUE MISSION - winter clothing being collected (downstairs).
 
Dan relayed:  See your red cross chapter. Anyone who has recovered from the corona virus may be extremely valuable as a donor as preliminary data indicate antibodies in their blood serum are effective against the virus.

EDUCATION (Dan Keeley):  Debate regarding opening schools for onsite instruction has gotten partisan, again, some more.  Europe’s experience has been positive but other places have resulted in multiple infections and some fatalities.  Seems to depend on how serious the combination of schools and communities are about infection control.    

LEGISLATIVE (Dan Keeley):  The redistricting measure (Initiative Petition #57) deadline was extended, though is way short of signatures ... initiative seeks to achieve balance between citizen groups and those in power.  More info on Website:  PeopleNotPoliciticiansOregon.com
Special session of Legislature was relatively productive, despite some complaints of railroading; most measures passed by large margins and complicated policy issues were largely deferred (to Regular Session), with the exception of police force regulations (occurred in Short Session). 



MEMBERSHIP Report  (Betty Chipps) … Excel schedule distributed - reflects 17 Total Members.

• Ken Fessler - check received (18-yr Member)

• Stacie Bernert - check received (23-yr Member)  

• pending Laura/Mike Ellis - :L/M to call back (4th Yr Member)

 
At January’s meeting, we pledged (to OSG) to increase membership by two in 2020 and end the year with 20 members. 
A motion was passed at the May 24th Grange meeting allowing the Grange to cover unpaid members, during this year of CoronaVirus (and financial struggles), thus keeping our membership status quo and granting grace to our standing members.
Betty moved that Maplewood Grange, this year, waive dues for Laura and Mike Ellis, ________ seconded, motion carries.  

POMONA REPORT  (Dan Keeley):  Third quarter meeting happened yesterday via Zoom.  Attendance was good, four resolutions were adopted (deadline August 18th).



 
OLD  BUSINESS 
Clackamas County Fair:  has been CANCELLED - No cookie booth.
 

NEW BUSINESS 
1.  Treasurer - BILLS  and RECEIPTS

• Vicki requested a check of $11 to purchase a book of Stamps (planning ahead should rentals pick up).

• Dan presented expenses totaling $187.30 for reimbursement:  $138.30 Building Supplies,  $49 Weebly website.

 
Betty moved to approve the bills, Kathie seconded, motion carries (VSO).
 
2.  Elect Subordinate/Community Grange Delegates to attend State Convention (due to OSG by SEPT 1st).
JoAnn nominated Betty Chipps as 2nd Delegate at the State Grange Convention  (purpose: allows voting at OR Convention) ... paperwork to be completed.



3.  MATCHING GRANT offered by OSG (deadline Sept 1st):  Should Maplewood apply? 
In that Maplewood was a Matching Grant recipient last year, Dan checked with OSG to confirm our 2020 qualification.  Yes, we can apply, however, first priority is given to “not-previously-applied” applications.   

After review/discussion of outstanding ‘projects,’ it was decided that the Sewer Line (leaky pipe) would be our grant proposal.




4.  RESOLUTION #2 - deadline August 15th  (Dan Keeley): 
Be it resolved:  That the Oregon State Grange supports the work of the Task Force and the concept of Universal Health Care for Oregon, subject to development of a fair, reasonable and affordable program confirmed by a vote of the people.
 
Betty moved to approve Maplewood Resolution #2 and forward to the State Session, _______seconded, motion carries.
 

GOOD TO THE ORDER:   Kathie will measure and purchase (at Canby Builders) the ramp skid-tread at rear of the building.
 
NEXT Maplewood Meeting:  SUN, AUGUST 23, 2020 - Maplewood Grange at 4:30pm.
                       
Meeting was adjourned, by Dan Keeley, at 5:30 pm.                          
 
Respectfully Submitted,
Betty Chipps, Secretary
 
COMMUNICATIONS  (Secretary)
 
>>>UPCOMING EVENTS - as Reported on CLACKAMAS POMONA GRANGE website <<<

• Membership Meeting August 14 at 7:00 p.m. via Zoom.  Contact Ed Luttrell if you desire to join the meeting.
• Oregon State Grange Session September 17 to 20 in Klamath Falls (OSG details below) 
• Degree Day September 20 at TBA
• Fifth Degree September 26 at Molalla Grange
• Pomona Grange Meeting October 24 at Frogpond Grange
  
              >>>>Communication from OREGON STATE GRANGE<<<<
  
  
  

• July 9, 2020 Correspondence from OSG-Master, Susan Noah: 
  State Session - Klamath Falls, SEPT 17 (Thurs) - SEPT 20 (Sun)
              IF still shutdown by COVID19 restrictions...
  Then “Virtual” Mtg requires PRE-REG Credentials (see below deadline).

- Committee Preferences deadline AUG 15th
- Resolutions by AUG 18th
- Memorial Report (deceased since last State Convention) - applies to Adult, Youth, etc. former State Delegates - deadline SEPT 1st.
- Master & 2nd Delegate(s) PRE-REG (fee $5/person) CREDENTIALS due by SEPT 1st
(Affix Seal) … along with “Just-in-Case” Email addresses for Delegates
.
 
GRANGE MAIL  (Betty Chipps)
Picked up 7/9/20

1.  Additional Insured Declaration from STATE FARM in behalf of McBee Farms - delivered to Dan 7/13/20.
        (dba:  Beathan FA, 23875 Klupenger Road NE, Aurora, OR)   

    RE:   Kitchen rental request (using propane grill)
 

Maplewood Grange #662 general meeting was called to order at 4:40pm, by Master, Dan Keeley, on Sunday,  June 28, 2020, with the “Opening of the Grange” reading.
  
Members acting Pro-Temp:  (N/A)

Guest(s):  None        Visitation:  None    
         
Roll Call (Secretary):      ”*” indicates NOT in attendance.          ** Absentee Members
    Master:     Dan Keeley                     Steward:  JoAnn Keeley    
Overseer:  Don Sether                     Asst. Steward:   Mike Ellis  *  Pending Membership
Lecturer:   Sandy Shew                     Lady Asst. Steward (LAS):  Sandy Shew
Chaplain:   Kathie Femrite                     Gatekeeper:  Doug Femrite  
Secretary:  Betty Chipps                Pomona:   (vacant)  
Treasurer:  Vicki Pounds                  Ceres:      Judi Aus   * 
Pending Membership:   Laura Ellis  *            Flora:       (vacant)             
Pending Membership:   Ken Fessler *                        
Membership respectfully withdrawn:   John Keeley     Executive Committee 
Members:  Jack and Priscilla Weaver (Canby)  **    #1  Vicki Pounds
Pending Membership:   Adin Hester (California)  **        #2  JoAnn Keeley  
Member:  Stacie Bernert (OR City)  **        #3  Sandy Shew  
Member:  Joyce (Olivier) Urnaut  (Sandy)  **                  Pending refers to Dues pmt
==================================================================================================
*****     Members present:  8,   Guests:  0,   Youth:  0  *****        (Mandatory – Quorum  “7”)
__________________________________________________________________________________________________
Quote of the month:  “It is a great advantage to a President and a major source of safety to the country, for him to know he is not a great man.”  (Calvin Coolidge )

PROPOSALS for MEMBERSHIP (Dan Keeley):  (None)
Actually one deletion was reported in Q1, but effective Q2.

MINUTES  (Secretary):  
Minutes from May 24, 2020 general meeting were emailed.  Dan asked if any comment/correction to the minutes,
Vicki had three edits:  
1.  Unpaid grangers (Bernert; Fessler; Ellis, Mike & Laura) should not be listed as Members.
2.  Refer to Hall Rental  (should read):  Currently zero rentals on the books, until August.
3.  Refer to New Business, Goodie Basket - 50 tickets/$1 ticket:  Contributors should be listed: Maplewood $20, Femrites $20 (gifted to Veterans Village), Keeley $5 and B.Chipps $5 (gifted to Sandy Shew).

Minutes approved with corrections.



COMMUNICATIONS  (Secretary)
                >>>>>    CONNECTING with STATE  <<<<<
Oregon State Grange (OSG):   (June/July Bulletins have been mailed)

• OSG Q2-2020 Report Forms received, deadline July 31  (includes $447.62 Lifetime Mem. Fund credit).
  
• OSG  Matching Grant Application (June 1st  correspondence from Master, S. Noah), deadline SEPT 1st.
  

• Goodie Basket (Youth Travel Fund):  Maplewood forwarded 50 Tickets - Drawing was June 24th 
  

            >>>>>    CONNECTING - with other Granges <<<<<<    
JULY 9th:  Redland Grange annual picnic 6:00pm (outside), meeting 7:00pm (inside).  NOTE:  CANCELLED


TREASURER Report (Vicki Pounds)
Ending balance, as of June 28, 2020, in the Columbia Bank checking account is $12,793.22 (see below). 
Hearing no further concerns, report was “filed for audit.”  

Maplewood Grange 662 Treasurer Report

Beginning Balance May 24, 2020



14,966.13


Donation

45.00




Grange Dues

135.00




Rental Income







Rent
100.00






Hold the date
100.00





TOTAL Rental Income

200.00



TOTAL INCOME


380.00










EXPENSES







Donation

20.00




Fees & Licensing

50.00




Quarterly Report

202.50




Grange Improvement Projects

2,173.65




Utilities







Electric Service
58.96






Garbage Service
47.80





TOTAL Utilities

106.76



TOTAL EXPENSES


2,552.91


OVERALL TOTAL


-2,172.91










Ending Balance June 28, 2020



12,793.22
 
SECRETARY Report  (Betty Chipps)  

• #990N E-postcard filing:  pending project for Secretary (to accompany Q2-2020 Report due July 31st) 
  

PROJECTS (Dan Keeley) - in priority order:

1. Dance hall seating upholstery stained, needs replaced … On-hold through COVID phases openings.  Stage Stairs - needs handrails:  Dan will get bid.
   
   
   
2. In-process:  Foyer tile floor regrouting or replacement:  foyer substantially completed (flooring has been placed, baseboards in progress), bathrooms tiles (looks worse with new foyer flooring - need cleaning) in-process, foyer stairs yet to go. 
   - JoAnn presented ‘more quality’ stair-tread runner - cost $15/tread = $300 materials + $20 glue.
   
   
   
3. In-process:  Handicap ramp (walls) to basement – Needs paint and trim.
   
4. Sewer line needs replaced - west side      (Summer Project 2020)
   
5. Parking bumpers need anchored         (Summer Project 2020)
   
6. Ped path to front door needs pea gravel    (Summer Project 2020)
   
7. Roofing screws still pending (short screws replaced with long)
   
8. Need new rugs in front entry (inside and out) 
   
9. Front doors are coming apart at bottom, need bolted and glued 
   
10. Kitchen and dining hall floor needs refinished 
    
11. Dance hall floor needs damp mopped and will need re-oiled for 2020/2021 
    
12. Kitchen needs exhaust fan
    

UNFINISHED BUSINESS

• AUDIT Committee REPORT (work-in-process)   (committee: Dan, Kathie and Betty) 
  

• Quarterly Safety Inspection (2nd Quarter) needed:  Dan will complete inspection tonight.
  
  
  
• Building improvement projects: 
  

1. Basement ramp needs paint.  Is a door needed?  (not addressed)    Stair handrail?
   
2. Foyer remodel decisions – bathroom tile resealing ($400)
   

          Stanley Steamer did a tile ‘Spa Treatment’ in the men's bathroom - big improvement! 
- Tile cleaning $100, Grout Sealant $300 (good for years) - Total $400.

Don Sether moved to accept Stanley Steamer BID to clean and seal bathroom tiles, Kathie Femrite seconded, motion carried (VSO).
       

• Rental Precautions upon expiration of stay at home order:  Oregon Health Authorities guidelines
  received June 10, 2020 Packet of Informations from Susan Noah, OSG Master - outlines:
  - Phase I - opens Granges to ‘faith-based’ organizations only (observing COVID-19 protocols),
  - Phase II - Granges may open under ‘gym’ facility guidelines, including:
  1.  Using masks, hand sanitizer available,, and 6’ social distancing (35 sq ft/person),
  2.  Clean restrooms hourly, clean all after the each event,
  3.  Post signs (examples in packet)
  4.  Daily clipboard for attendees (includes name, phone)
  5.  Liability “Hold Grange Harmless” Waivers signed by Renter
  
  
  
• Rental Precautions (continued)
  Dan talked with Susan Noah, then their lawyer, and asked:
  - How much weight does Waiver carry for ‘excused-risk’ of liability on behalf of Granges?
  Answer:  Granges have never been insured for disease and pandemics...Waiver  is a precaution.
  
  Dan asked for member input for Grange opening under these Phase II conditions:
  -  Betty agrees we do not have the staff to babysit, & the responsibility of a clean job done, reverts to Grange.
  -  Sandy said:  why open the Grange and put ourselves up for a lawsuit
  
  
  

COMMITTEE REPORTS

AGRICULTURE:  (Dan Keel by Dan Keeley):  From Farm Bureau - Covid virus has disrupted meat exports, particularly to China, after earlier disruption caused by sick workers.  Industry is pushing for liability protection of employees/workers if protection is used (masks, distancing, etc.).
The Bill to indemnify Employers for Virus Liability did not pass. 

CLOPYRALID ‘Stinger’: 
Product used on golf courses didNOT degrade in grass clippings - kills the garden if mulch is used.

COMMUNITY SERVICE (JoAnn Keeley):  PROJECT START RIGHT collects funds to support Clackamas County K-12 low-income kids and Foster Care children by providing back-to-school supply donations.  Sponsors are Prince of Life Lutheran Church and Dept. of Human Services - referrals come from case managers.
Request, this year, is for funds, so school supplies can be purchased.  Please donate (by check) - no funds go to administrative costs.

Don Sether moved for Maplewood to donate $50 to Project Start Right  (as well as individuals), Betty seconded, motion carries.

Dan relayed:  See your red cross chapter. Anyone who has recovered from the corona virus may be extremely valuable as a donor as preliminary data indicate antibodies in their blood serum are effective against the virus.


EDUCATION (Dan Keeley):  Experience in day care centers suggests that Covid-19 can be managed in school settings.  New York kept day care facilities open for front line workers and has had very positive results from common sense management measures. 
Article read...in spite of New York’s increased viral outbreaks, almost zero increase in NY death rate. 



HALL RENTAL (Dan Keeley):  Currently 2 rentals on the books for this fall. (1 = AUG and SEPT = Jarrett Knight)

• Rental DISCUSSION:  Dan has a potential renter - cooking of organic (hog) lard in Kitchen.  Concern: exhaust fans are needed in kitchen for out take of air   … consensus on rental was NO.
  

POMONA REPORT  (Dan Keeley):    None

LEGISLATIVE (Dan Keeley):  The redistricting measure is still working to get sufficient signatures.
 Legislature is in special session to address Covid19 problems.  


Special Session (highlights)
HB 4202 - proposes technical fixes/legislation to Corporate Activities Act CAT) related to farmers and dairies (1/2 - income tax and 1/2 - sales tax).

HB 4206 - Meat Inspection:  AG community wants Oregon State-program to inspect meat facilities for USDA marketing…(passed).

HB 4212 - COVID-19 Response Bill:  clarifies or puts-off tax deadlines during COVID-19 duration and allows redirection of health assistance/services and emergency funds/facilities.

SB 1602 - Forestry Pesticide Notification MOU (Memorandum of Understanding):  hints of agreement between Forestry/Timber Harvesters and community.


MEMBERSHIP (Betty Chipps):  
(3) Membership renewals have been received:  Femrites (2) and Adin Hester (1) - membership donated by Judy Hester Aus, former wife.  Judy is a Lifetime Member - yet gave an additional amount of $45 to Grange.

Membership renewal phone calls placed to:  

• Ken Fessler - Marie will place ck in the mail  (18-yr Member)
  

- sounded great, is feeling great after Small Intestine operation (boosted blood flow/energy)
- lost Grandson, early June, from brain tumor (was 28 yrs old)
- Nursery/flower business better this year than recent years (everyone wants flowers)

• Stacie Bernert - will place ck in the mail (23-yr Member)
  

- INFO:  has 50-acre farm in West Linn (8 acres in hay),  has vacation home in Lincoln City

• Laura/Mike Ellis - :L/M to call  (4th Yr Member)
  

- business active, found new pictures on Mt.Hope Farm website 


OLD  BUSINESS 

• 1Resolution--2020  (Master, Dan Keeley):   Proposes (short and long) Session structural changes among Majority & Minority parties to promote a functioning Legislature.  Resolution addresses the quorum issue - a need to lower quorum to get the Minority party a better rating.
  

Strong opposition was expressed toward Resolution changes.  Vicki addressed the little guy has to have some tools and maintaining the Minority party’s ability to shut down the session is a process of disagreement.

Resolution did not pass.

• Restroom Improvement  (Sandy Shew):   Our bathrooms need an ADA (Americans with Disabilities Act) re-model - should be added to the Project list.   Sandy addressed the need to raise the toilets and widen the stalls.  Providing seat covers should be added to the supply list.
  

NEW  BUSINESS 
1.  Treasurer - BILLS and RECEIPTS  (Dan Keeley):   BILLS presented:

• Dan, $627.03  Improvements supplies:  Plywood, sand paper, joint compound, base-boards in foyer,, trim for ramp, paint and snacks.
  

• Vicki, $88.36:  Paint for Foyer.
  

Don Sether moved to pay presented expense reimbursements, Kathie Femrite seconded, motion passed.
NEW  BUSINESS  (continued)
2,  MATCHING GRANT offered by OSG (deadline Sept 1st):  Should Maplewood apply? 
Discussion:  Dan Keeley will check to see if Grange Improvement projects (in-progress since COVID19 lockdown) qualify, and if we can be considered since Maplewood was a Matching Grant recipient last year. 

 
GOOD TO THE ORDER  (Dan Keeley):   What to do when the Virus ‘lockdown’ dissipates and vaccines are available?  Maybe a Grange Open House?. 
Don Sether suggests we bring ideas to the next meeting, of what we might do when we are no longer in ‘lockdown.’


NEXT Maplewood Meeting:  SUN, July 26, 2020 - Maplewood Grange at 4:30pm.


NEXT Meeting AGENDA item:    Group photo for website
        

Meeting was adjourned, by Dan Keeley, at 5:45 pm, via the “Closing of the Grange” reading.        


Respectfully Submitted,



Betty Chipps, Secretary

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